AR & AP Specialist

Collectivemfg; Boston (MA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

High leadership visibility

Advancement opportunities

Meaningful impact across 3 businesses

Job summary

Collective Manufacturing Group is seeking an AR & AP Specialist to own the full AR and AP cycle across multiple operating companies, including billing, collections, and vendor payments. You’ll reconcile accounts, post payments, and support month-end close while driving efficiency across sites.

Ideal candidates have 3–5 years in AR/AP within manufacturing, solid GAAP knowledge, ERP experience, and strong Excel skills. Some travel to CT/IN locations (~5%) is expected.

Qualifications

• 3–5 years of AR/AP experience or a similar accounting role in manufacturing.
• Working knowledge of GAAP as it applies to receivables, payables, and accruals.
• ERP and accounting software experience across more than one system.
• Intermediate Excel skills including lookups and pivot tables.
• Familiarity with AI and automation tools to reduce manual entry.
• Clear and professional communication with customers, vendors, and plant teams.
• High attention to detail with the ability to juggle priorities across sites.
• Willingness to travel to sites in CT and IN (<5% expected).

Responsibilities

• Own the full AR/AP cycle across operating companies, including billing, collections, vendor payments, and records.
• Bill accurately from POs and shipment records; resolve billing issues with sales and operations.
• Post payments, reconcile differences, and prepare AR aging for cash-flow forecasting.
• Process vendor invoices, 3-way match to POs/receipts, and pay vendors on schedule.
• Reconcile vendor statements and address discrepancies with vendors and plants.
• Maintain vendor records, W-9s, terms, and bank details; prepare 1099s.
• Support month-end close with reconciliations, accruals, and schedules; help standardize workflows across sites.

Skills

AR/AP experience

GAAP knowledge

ERP software experience

Excel (lookups, pivots)

AI & automation tools

strong communication

attention to detail

travel readiness

Tools

Infor VISUAL

Epicor

Odoo

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

AR & AP Specialist

Full Time Professional Wallingford, CT, US

15 days ago Requisition ID: 1022

Salary Range: $60,000.00 To $75,000.00 Annually

AR & AP Specialist

Pay range: $60,000 – $75,000, depending on experience

ABOUT US

Collective Manufacturing Group acquires and grows specialized manufacturers in aerospace, defense, and power generation - giving them the capital, technology, and stability to scale without sacrificing what makes them great. We honor the legacy of craftsmanship that built these companies while strengthening them through innovation.

With 150+ employees across three operating companies and an active acquisition pipeline, this is a rare chance to join a mission-driven platform at an inflection point.

THE OPPORTUNITY

Reporting to the Controller, you’ll own the full AR and AP cycle across our operating companies — billing, collections, vendor payments, and the records behind them. If you’re an experienced AR/AP professional who wants more variety and visibility than a single-company role offers, this is the role.

WHAT YOU’LL D O

Accounts Receivable

• Bill accurately and on time — invoice customers from POs, and shipment records, including through customer supplier portals.
• Collect what’s owed — follow up on past-due accounts and resolve billing issues with sales, operations, and customers.
• Apply cash and report — post payments to the right invoices, reconcile differences, and prepare AR aging for cash-flow forecasting.

Accounts Payable

• Process vendor invoices — review for accuracy, approvals, and GL coding, and complete the 3-way match to POs and receipts.
• Pay vendors on schedule — run ACH, check, and credit card payments in line with terms and approvals.
• Reconcile and resolve — reconcile vendor statements and work through discrepancies with vendors and the plants.
• Maintain vendor records — keep W-9s, terms, and bank details current (verifying any bank change), and prepare 1099s.

Close & Process

• Support month-end close — prepare AR/AP reconciliations, accruals, and supporting schedules on deadline.
• Improve the process — help standardize AR/AP workflows across sites and systems as we grow.

WHAT WE’RE LOOKING FOR

Required

• 3–5 years of AR/AP experience — or a similar accounting role, ideally in manufacturing
• Working knowledge of GAAP — as it applies to receivables, payables, and accruals
• ERP and accounting software experience — comfortable working across more than one system
• Intermediate Excel — lookups, pivot tables, and reconciliations
• Comfort with AI and automation tools — you look for ways to cut manual entry and matching work
• Strong communication and customer service — clear and professional with customers, vendors, and plant teams
• High attention to detail — accurate, organized, and able to juggle priorities across multiple sites
• Willingness to travelto sites in Connecticut and Indiana if required (<5% expectation)

Nice to Have

• Experience with Infor VISUAL, Epicor, or Odoo
• Multi-entity or multi-site AR/AP experience
• Experience billing large aerospace or defense OEMs, including through supplier portals

WHY COLLECTIVE

• High visibility to leadership
• Opportunity for advancement
• Meaningful impact across 3 businesses
• Mission: strengthen American manufacturing