AR/AP Associate ▸

Kidscenterky; Louisville, Northern (KY, KY); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Health insurance

Dental and vision insurance (optional)

Disability insurance

Life insurance

401K with 3% match

Job summary

Kids Center for Pediatric Therapies is seeking an AR/AP Associate to support accounts receivable, revenue cycle, and accounts payable in a nonprofit outpatient setting. The role emphasizes accurate billing, vendor payments, and reporting while engaging with families on billing inquiries.

The position is full-time, exempt, with benefits including PTO, holidays, health insurance, and a 401(k) with a 3% annual contribution. Experience with Medicaid and EMR systems is preferred.

Qualifications

• 3+ years in healthcare accounts receivable, medical billing, or revenue cycle.
• Experience with Medicaid, managed care organizations, and commercial insurers.
• Proficiency with electronic medical records systems and Microsoft Office.
• Willingness to explore AI-driven tools and automation.

Responsibilities

• Manage accounts receivable and revenue cycle activities.
• Verify insurance and prepare aging reports; assist collections.
• Serve as family billing inquiries point of contact.
• Process vendor invoices and support accounts payable function.
• Support month-end close and financial reporting.

Skills

Accounts receivable

Medical billing

Revenue cycle

Microsoft Office

Communication

Education

High school diploma or equivalent

Tools

Electronic Medical Records (EMR)

Microsoft Office Suite

Automation tools

Job description

Kids Center for Pediatric Therapies empowers children with physical, behavioral, and intellectual challenges to reach their full potential through comprehensive and integrated medical therapies, regardless of a family’s capacity to afford the full cost of care. Our transformative care inspires our children and their families to build confidence, encourage joy, and live with hope for the future.

Kids Center is a multi-disciplinary non-profit outpatient therapy center for children up to 21 years of age who experience developmental disabilities or delays. More than 1,000 kids receive care annually at Kids Center, and we deliver more than 700 visits per week. Kids Center has a team of 60, including direct service providers, administration, marketing/development, and leadership.

The Opportunity

The AR/AP Associate provides essential operational and financial support across accounts receivable, revenue cycle, accounts payable, and administrative functions. This role helps ensure accurate financial processing, timely collections, and efficient day-to-day operations by managing billing activities, supporting cash receipts and vendor payments, and assisting with reporting and
reconciliations. The AR/AP Associate also serves as a key liaison for family billing inquiries and supports organizational initiatives related to finance and administration.

Key Responsibilities

Accounts Receivable & Revenue Cycle Support

• Complete insurance verifications
• Prepare aging reports and assist with collection efforts
• Act as point of contact for family billing inquiries
• Coordinate payment arrangements in accordance with organizational policies
• Assist with month and quarter-end close activities, including A/R reconciliations and
  reporting
• Deposit checks and cash
• Post cash activity for deposits, EFTs, and insurance credit card payments

Accounts Payable

• Review and process invoices accurately and efficiently
• Ensure invoices are properly coded, approved, and matched with receiving documentation
• Identify opportunities for process improvements and automation within the accounts
  payable function
• Research vendor inquiries and troubleshoot issues
  Administrative Support
• Provide operational support of outsourced functions including Human Resources,
  Information Technology, and Facilities Management
• Partner with department leads to ensure resources, processes, and systems are aligned
  with organizational goals
• Support modernization efforts, technology upgrades, and process improvement initiatives
• Other tasks as requested by supervisor.

Candidate Qualifications

• High school diploma or equivalent
• 3+ years in healthcare accounts receivable, medical billing, or revenue cycle
• Knowledge of healthcare claims processing, insurance billing, and reimbursement
  methodologies
• Experience working with Medicaid, managed care organizations, and commercial insurance
  carriers
• Proficiency with electronic medical records systems and Microsoft Office applications
• Ability to work independently while maintaining alignment with leadership direction
• High level of discretion, judgement, and integrity
• Willingness to explore and integrate AI-driven tools and automation
• Excellent communication, organizational, and problem-solving skills
• Ability to work collaboratively in a team-oriented environment
• Willing to undergo background check, TB test, and drug testing

This position is a professional, full-time, exempt staff assignment, and will be benefit eligible. Compensation will be based on experience and will range from $55,000 to $65,000. Our generous benefits include paid time off, paid holidays, health insurance, optional dental and vision insurance, disability and life insurance, and a 3% 401K annual contribution.

The Kids Center for Pediatric Therapies is an equal opportunity employer and is committed to creating an inclusive environment for all employees.