AR and AP Specialist (Federal Program Support)

PhoenixTeam; United States; On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

HSA

401(k) match

PTO and Sick Leave

Job summary

PhoenixTeam seeks a Staff Accountant (GL AP AR) to support financial operations for commercial and federal government contracts. The role focuses on daily GL, AP and AR processing, accuracy, timeliness, and compliance, ensuring vendor invoices, payments, and records are managed correctly.

You will work closely with the Accounting team, program leadership, subcontractors, and vendors to support smooth financial operations across all contracts.

Qualifications

• Associates or undergraduate degree in Accounting, Finance, or related field.
• 3 to 5 years of experience in accounts receivable, accounts payable, or general accounting support.
• Strong understanding of AP invoice processing, AR billing, GL accounting, and payments.
• Proficiency with Excel and financial software systems.

Responsibilities

• Process daily GL, AP, and AR transactions accurately and timely.
• Prepare and submit invoices in accordance with contract requirements.
• Track receivables, reconcile billed amounts, and maintain records.
• Coordinate with internal teams and subcontractors to resolve discrepancies.
• Support internal and external financial reporting and audits.

Skills

Detail oriented

Task management

Education

Accounting/Finance degree

Tools

Microsoft Excel

QuickBooks Online

Deltek Costpoint

Unanet

Job description

Who We Are

PhoenixTeam is a technology and advisory firm specializing in mortgage and financial services transformation across the federal and commercial sectors. We partner with agencies to bring structure, execution, and accountability to complex, mission critical programs.

We are known for stepping into high-stakes environments, strengthening operations, and delivering outcomes that matter.

The Role

We are seeking an Staff Accountant (GL AP AR) to support financial operations for commercial and federal government contracts.

This is staff role focused on daily GL, AP and AR transaction processing, accuracy, timeliness, and compliance. You will play a key role in ensuring vendor invoices, payments, and financial records are managed in a timely and accurate manner.

You will work closely with the Accounting team, program leadership, and subcontractors and vendors to support smooth financial operations across all commercial and federal government contracts.

What You Will Do

Accounts Receivable

• Assist the Senior Accountant (Projects) prepare and submit invoices in accordance with contract requirements and timelines;
• Assist in tracking receivables and follow up on outstanding invoices;
• Assist in the reconciliation of billed amounts with contract funding and approved work; and
• Assist in maintaining accurate records of invoices and collections.

Accounts Payable

• Process vendor and subcontractor invoices in a timely and accurate manner;
• Validate invoices against contract terms, purchase orders, and approved funding;
• Coordinate with internal teams to resolve discrepancies; and
• Support timely payments to vendors and subcontractors;

Financial Tracking and Reconciliation

• Maintain organized and accurate financial records;
• Reconcile invoices, payments, and account balances;
• Assist in financial and regulatory reporting to internal and external parties; and
• Assist in tracking contract funding and expenditures.

Compliance and Documentation

• Ensure all financial activities align with contract requirements and internal policies;
• Maintain documentation to support audits and financial reviews; and
• Follow established financial controls and processes.

Coordination and Support

• Communicate with internal teams and external partners regarding vendor and subcontractor invoices and payments;
• Support the Accounting team with reporting and administrative tasks; and
• Assist with ad hoc financial requests as needed

What You Bring

• Associates or undergraduate degree in Accounting, Finance, or related field;
• 3 to 5 years of experience in accounts receivable, accounts payable, or general accounting support;
• Strong understanding and experience of AP invoice processing, AR billing, AP and AR payment processing, and GL accounting;
• Strong attention to detail and accuracy;
• Ability to manage multiple tasks and meet deadlines; and
• Proficiency in Microsoft Excel, Quickbooks Online, Deltek Costpoint or Unanet, and other financial systems.

Preferred

• Undergraduate degree in Accounting, Finance, or related field;
• Experience supporting commercial and federal government project accounting and contracts;
• Familiarity with contract invoicing requirements or government accounting systems; and
• Experience working with subcontractors and vendor management

Compensation & Benefits

• Base salary: $65,000 - $80,000
• Bonus eligibility: Yes
• Benefits: Medical insurance (100% paid for the employee/family), voluntary dental and vision insurance (employee-paid), company-provided HSA, 401(k) match, PTO and Sick Leave

How You Work

• Detail oriented and organized;
• Reliable and consistent in execution;
• Proactive in following up on outstanding items;
• Clear and professional communicator; and
• Willing to learn and grow within a structured environment.

Why PhoenixTeam

• Gain experience supporting commercial and federal programs and financial operations;
• Be part of a team focused on accountability and execution; and
• Build foundational skills in commercial and government contract financial management.