AR and Admin Assistant

JDM Golf LLC; Phoenix (AZ); On-site; USD 33,000 - 34,000; Full time

Benefits offered by this job

Competitive compensation

Vacation, Sick, Holidays

Medical/Dental/Vision/Life insurance

401k with match

Play golf at our courses

Job summary

JDM Golf LLC is seeking a detail‑oriented accounting assistant to support tournament and event payments at the Arizona Biltmore Golf Club in Phoenix, AZ. You will handle accounts receivable, accounts payable, invoicing, billing, and payment coordination, while providing general accounting support.

The role requires at least a high school diploma (GED) with a preference for an associate degree in accounting or business and 1+ year of related experience.

Qualifications

• High School Diploma or GED required; Associate degree in accounting or related field preferred.
• Minimum 1 year experience in accounts receivable, accounts payable, or accounting support roles.
• Hospitality, golf club, or event billing experience a plus.
• Experience coordinating client payments or collections preferred.

Responsibilities

• Process Accounts Receivable: issue invoices, deposit requests, billing statements, and payment confirmations.
• Monitor aging reports and follow up with clients regarding outstanding balances.
• Communicate payment options to guests and members clearly.
• Enter AP invoices into the accounting system with accuracy and timeliness.
• Assist with vendor inquiries, W-9 collection, and other AP tasks.
• Provide administrative support to the Accounting Department and maintain organized files.

Skills

A/R & A/P

Mathematical abilities

Organizational skills

Multitasking

Customer service

Education

High School Diploma or GED

Associate degree in accounting or business

Tools

MS Office Suite

Event management software

POS system

Accounting system

Job description

Job Details

Job Location: Arizona Biltmore Golf Club - Phoenix, AZ 85016

Position Type: Full Time

Education Level: High School or G.E.D.

Salary Range: $24.00 - $25.00 Hourly

Job Shift: Weekdays

Job Category: Accounting

Scope and Purpose

Under direct supervision, this newly created full-time position will play a key role in supporting JDM Golf in its evolving accounting operations - specifically the transition to a more efficient approach for processing tournament and event payments. This individual will serve as the point of contact for payment collection, invoice coordination, and follow-up. Additionally, the individual will also perform a variety of administrative tasks and accounts payable duties for the accounting operations.

Essential Functions

• Processes Accounts Receivable including: Issue invoices, deposit requests, billing statements, and payment confirmations
• Monitor aging reports and proactively follow up with clients and members regarding outstanding balances
• Communicate payment options – e.g., credit card fee vs. no-fee for ACH – to guests and members
• Accurate coding, timely posting, and proper document of payments received
• Track deposit deadlines for tournaments and events
• Research and answer billing questions or payment discrepancies
• Provides Administrative Support to the Accounting Department: Provide administrative support, as needed
• Maintain organized digital and paper files for contracts, invoices, payments records, etc.
• Assist with preparing reports, as needed
• Support general office tasks
• Processes Accounts Payable including: Enter Accounts Payable invoices into the accounting system with accuracy and timeliness
• Assist Accounting team with vendor inquiries, W-9 collection, and miscellaneous A/P tasks
• Other: Participates in meeting and training
• Conform with all safety standards
• Performs other duties, as assigned

Qualifications

• Knowledge, Skills and Abilities:
• Basic understanding of basic accounting principles (A/R and A/P)
• Mathematical abilities.
• Ability to be flexible when taking on tasks, prioritizing as necessary, and in handling assignments
• Ability to explain payment methods, fees, and billing terms clearly and professionally.
• Strong organizational and multi-tasking skills; ability to manage deadlines.
• Ability to follow-up and manage collections conversations.
• Exceptional guest service and public relations skills.
• Ability to perform professionally in a high volume, high profile, demanding environment.
• Computer Skills Required:
• Ability to learn and use event management application, POS system, and accounting system
• Proficient in MS Office Suite – Excel, Word, Outlook
• Ability to use employee self-service on company’s human resources/payroll database

Certificates, Licenses, Registrations Required

• Position may utilize golf carts; thus, must have a valid driver’s license.
• Other Regular attendance is required. This is a part-time, on-site position with a standard weekday schedule - Monday through Friday - such as four hours per day over five days per week or five hours per day over four days per week, generally totaling 20 hours per week. Any hours over 20 per week must receive prior approval from the supervisor. While the schedule is limited to Monday through Friday, occasional additional time may be needed during the regular workweek to support deadline-driven accounting tasks or event billing deadlines. The individual must be able to work in a fast-paced environment, manage, and prioritize multiple competing tasks, and seek supervisory guidance when appropriate.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and hear. The employee regularly is required to stand, walk, use hand to finger, handle or feel objects, tools, or controls; and reach with hands and arms. The Employee frequently lifts and/or moves between twenty-five (25) and fifty (50) pounds. Specific vision abilities required by this job include close vision, ability to adjust focus, and manual dexterity in combination with eye/hand coordination. Auditory abilities required by this job include the ability to accurately hear information conveyed to guests and members and the ability to work effectively in areas with ambient noise. The work environment is subject to interruptions, varying and unpredictable situations and time pressures related to multiple tasks. There is extensive repetitive motion in using hands/wrists.

Work Environment

Work environment is typical of a climate-controlled administrative office. The office is attached to a maintenance shop which creates occasional odors of machinery fluids and gas. Inventory storage areas may be dusty. Additionally, the individual may need to go outside and drive or walk down the street to site in varying weather conditions to deliver paperwork, obtain signatures, or support payment-related tasks.

Minimum Qualifications

• Requires a High School Diploma or General Education Degree (GED). Associate degree in accounting, business, or related field preferred, or a student currently pursuing a bachelor’s degree in accounting, finance, or a related field.
• Minimum one (1) year experience in accounts receivable, accounts payable, or accounting support roles.
• Hospitality or Golf Club or Restaurant event billing experience a plus.
• Experience coordinating client payments or collections preferred.
• Position based out of AZ Biltmore Golf Club area (Phoenix)

Why work at JDM Golf?

• Competitive compensation package
• Vacation, Sick, Holiday
• Comprehensive Benefits including medical, dental, vision, and life insurance
• 401k Plan including match
• Opportunity to play golf at our top-notch golf courses
• Employee Discount Program & More

Background Check required.

EOE.