AR & Admin Specialist — ESOP + 401(k)

Colony Tire; Walterboro (SC); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

ESOP

Paid holidays

Vacation time

Life insurance

Short-term disability

Job summary

Colony Tire in Walterboro, SC is seeking an Administrative Specialist to manage day-to-day accounts receivable and administrative tasks for the location. The ideal candidate demonstrates accuracy, professionalism, and the ability to handle multiple priorities in a fast-paced environment.

The role involves payment processing, deposits, reconciliations, customer support, and reporting while ensuring confidentiality and compliance with company policies. A strong office suite proficiency is required.

Qualifications

• Experience in accounts receivable, bookkeeping, accounting or administrative support.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Experience with accounting or ERP software preferred.

Responsibilities

• Receive and process customer payments by cash, check, and credit card.
• Accurately apply payments to customer accounts.
• Monitor and resolve unapplied or misapplied payments.
• Research and correct payment discrepancies in a timely manner.
• Prepare daily bank deposits.
• Reconcile daily payment activity with company systems and warehouse records.
• Investigate and resolve reconciliation discrepancies.
• Maintain accurate records supporting all financial transactions.
• Assist customers with billing, payment, account balance, and account discrepancy questions.
• Work collaboratively with internal departments to resolve account issues promptly and professionally.
• Provide exceptional customer service while maintaining professionalism and confidentiality.
• Prepare reports related to payment activity, outstanding balances, deposits, and accounts receivable.
• Maintain documentation supporting audits, internal controls, and compliance requirements.
• Assist with month-end reporting and other accounting projects as assigned.
• Partner with the Sales Team by providing account status updates, payment history, and customer balances.
• Assist with customer account questions and credit-related matters.
• Maintain confidentiality of customer financial information.
• Maintain accurate customer account files and transaction records.
• Follow company policies regarding payment handling, cash controls, and month-end reconciliation.
• Maintain records in accordance with company policies and applicable accounting standards.
• Protect confidential financial and customer information.
• Provide excellent customer service to internal and external customers.
• Answer incoming telephone calls and direct inquiries appropriately.
• Assist with reports, billing, collections, filing, data entry, and general office administration.
• Maintain an organized and professional office environment.
• Perform other duties as assigned.

Skills

Accounts receivable

Attention to detail

Customer service

Analytical skills

Time management

Communication skills

Education

Associate's degree in Accounting, Business Administration, or related field

High school diploma or equivalent

Tools

Microsoft Office

Accounting software/ERP

Job description

Colony Tire in Walterboro, SC is seeking an Administrative Specialist to manage day-to-day accounts receivable and administrative tasks for the location. The ideal candidate demonstrates accuracy, professionalism, and the ability to handle multiple priorities in a fast-paced environment.

The role involves payment processing, deposits, reconciliations, customer support, and reporting while ensuring confidentiality and compliance with company policies. A strong office suite proficiency is required.