Aquatics Programs & Operations Lead

Smugglers; Jeffersonville (VT); On-site; USD 24,000 - 34,000; Full time

Job summary

Smugglers in Vermont is looking for an Aquatics Administrative Assistant to support the day-to-day operations of the Aquatics Department. This role blends administrative tasks with guest service, scheduling, and program support, with opportunities to handle confidential information and work across departments.

Starting wage is $21/hour. Responsibilities include payroll coordination with HR, processing invoices, maintaining records, coordinating swim lessons and events, and providing lifeguard

Qualifications

• High school diploma or equivalent required.

Responsibilities

• Submit payroll documentation with HR and reconcile payroll, personnel, and benefit issues.
• Process departmental bills, invoices, orders, registrations, and payments.
• Assist with invoicing, registration, and payment processing through ResortSuite.
• Maintain accurate daily, weekly, and seasonal records (payroll, checklists, statistics, training records, etc.).
• Prepare and distribute minutes for departmental meetings.
• Assist with employee scheduling, timekeeping, and staff communication (email, calls, texts).
• Coordinate and assist with scheduling swim lessons and aquatic activities.
• Provide swimming instruction when certified and needed.
• Coordinate group reservations, private rentals, events with Group Sales and F&B.
• Open pools daily and manage seasonal openings/closings.
• Develop and implement new aquatic programs and ideas.
• Assist with special projects as directed by Aquatics Director.
• Serve as Aquatics Manager on Duty when needed.
• Work as a lifeguard and administer first aid when necessary.
• Maintain professional, confidential interactions with guests and staff.

Education

High School diploma or better

Job description

Smugglers in Vermont is looking for an Aquatics Administrative Assistant to support the day-to-day operations of the Aquatics Department. This role blends administrative tasks with guest service, scheduling, and program support, with opportunities to handle confidential information and work across departments.

Starting wage is $21/hour. Responsibilities include payroll coordination with HR, processing invoices, maintaining records, coordinating swim lessons and events, and providing lifeguard