Aquatics Program Administrator

Smugglers; Jeffersonville (VT); On-site; USD 24,000 - 34,000; Full time

Job summary

Smugglers in Vermont is looking for an Aquatics Administrative Assistant to support the day-to-day operations of the Aquatics Department. This role blends administrative tasks with guest service, scheduling, and program support, with opportunities to handle confidential information and work across departments.

Starting wage is $21/hour. Responsibilities include payroll coordination with HR, processing invoices, maintaining records, coordinating swim lessons and events, and providing lifeguard

Qualifications

• High school diploma or equivalent required.

Responsibilities

• Submit payroll documentation with HR and reconcile payroll, personnel, and benefit issues.
• Process departmental bills, invoices, orders, registrations, and payments.
• Assist with invoicing, registration, and payment processing through ResortSuite.
• Maintain accurate daily, weekly, and seasonal records (payroll, checklists, statistics, training records, etc.).
• Prepare and distribute minutes for departmental meetings.
• Assist with employee scheduling, timekeeping, and staff communication (email, calls, texts).
• Coordinate and assist with scheduling swim lessons and aquatic activities.
• Provide swimming instruction when certified and needed.
• Coordinate group reservations, private rentals, events with Group Sales and F&B.
• Open pools daily and manage seasonal openings/closings.
• Develop and implement new aquatic programs and ideas.
• Assist with special projects as directed by Aquatics Director.
• Serve as Aquatics Manager on Duty when needed.
• Work as a lifeguard and administer first aid when necessary.
• Maintain professional, confidential interactions with guests and staff.

Education

High School diploma or better

Job description

Vermont Taxes
4323 Route 108 South
Jeffersonville, VT 05464, USA

Vermont Taxes
4323 Route 108 South
Jeffersonville, VT 05464, USA

The Aquatics Administrative Assistant plays an important role in supporting the day-to-day operations of the Aquatics Department. This position combines administrative responsibilities with guest service, employee coordination, programming support, and aquatic operations. The ideal candidate is organized, self-motivated, detail-oriented, reliable, and comfortable handling confidential information while working collaboratively with employees and other departments.

Starting wage: $21/hour

Key Responsibilities:

• Work closely with Human Resources to submit documentation and reconcile payroll, personnel, and benefit issues.
• Process departmental bills, invoices, orders, registrations, and payments.
• Assist with invoicing, registration, and payment processing through ResortSuite.
• Maintain accurate daily, weekly, and seasonal records, including payroll, checklists, statistics, training records, and other departmental information.
• Prepare and distribute minutes for departmental meetings.
• Assist with employee scheduling, timekeeping, and communication, including emailing, calling, and texting staff.
• Coordinate and assist with scheduling swim lessons, private instruction, and other aquatic activities.
• Provide swimming instruction when certified and needed.
• Work with Group Sales and Food & Beverage to coordinate group reservations, private rentals, birthday parties, day groups, and other events.
• Assist with the daily opening of condominium pools and the seasonal opening and closing of summer facilities.
• Help develop and implement new aquatic programs, activities, and operational ideas.
• Assist with special projects and initiatives as assigned by the Aquatics Director.
• Serve as Aquatics Manager on Duty when needed.
• Work as a lifeguard and administer first aid when necessary.
• Maintain a professional, friendly, and approachable presence when interacting with guests, employees, and other departments.
• Handle sensitive information with a high level of confidentiality and discretion.
• Use sound judgment, active listening, and problem-solving skills to address issues and contribute to effective solutions.

Qualifications

Skills

Behaviors

:

Motivations

:

Education

Required

High School or better in General High School Degre.

Experience

Licenses & Certifications

Preferred

First Aid

CPR

LIFEGUARD

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.