Aquatics Administrative Coordinator

Reston Association; Reston (VA); On-site; USD 31,000 - 35,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) retirement plan with company %;

Paid time off

Recreation passes for seasonal staff

Job summary

Reston Association is seeking an Aquatics Administrative Coordinator to support a large seasonal workforce across multiple facilities. This on-site role at Reston Headquarters and Pool Facilities focuses on recruitment, onboarding, training, and timekeeping, with some travel to RA sites as needed.

The position requires strong organizational and communication skills, proficiency in Microsoft Office, and the ability to manage records and reports accurately.

Qualifications

• High School Diploma required.
• 2+ years in administrative operations, office management, customer service, workforce coordination, or related field.
• Strong organizational skills to manage multiple priorities, deadlines, and processes.
• Experience maintaining records, reports, and compliance information with high accuracy.
• Strong written and verbal communication with employees, applicants, members, and stakeholders.
• Ability to work independently while collaborating with a team.
• Proficiency with Microsoft Office Suite and related business software.
• Experience using systems to maintain records, generate reports, support scheduling, and improve efficiency.

Responsibilities

• Coordinate recruitment support, onboarding, training, and certification tracking for aquatic staff.
• Maintain employee records, reports, documentation, and compliance data.
• Support scheduling, timekeeping, and operational reporting for a large seasonal workforce.
• Provide administrative support across Aquatics programs and facilities.
• Collaborate with Human Resources and other departments on workforce planning and engagement.

Skills

Organizational skills

Communication skills

Microsoft Office

Scheduling

Record keeping

Customer service

Problem solving

Teamwork

Discretion

Education

High School Diploma

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Aquatics Administrative Coordinator

Reston, VA, US

Salary Range: $19.72 To $22.16 Hourly

Position Location

12001 Sunrise Valley Drive, Reston, VA 20191

This is an on-site position at Reston Headquarters and Pool Facilities. Your seasonal position may require travel to multiple Reston Association sites based on the duties required.

Position Overview

Are you passionate about making a difference in the community? At Reston Association (RA), we’re committed to enhancing the quality of life for Reston residents through outstanding programs, exceptional services, and dedicated stewardship of the community’s natural and recreational resources. As the community's steward, RA is responsible for maintaining the quality of life in Reston, chiefly by caring for and administering the community's most precious asset - its real property.

At RA, our people are at the heart of everything we do. We are actively seeking an Aquatics Administrative Coordinator to join our team! This position is responsible for coordinating and supporting the administration of a large seasonal aquatic workforce of more than 400 employees across multiple aquatic facilities. The Aquatics Administrative Coordinator plays a critical role in recruitment support, onboarding, training and certification tracking, scheduling administration, timekeeping processes, employee record management, and operational reporting.

The Aquatics Administrative Coordinator will help ensure safe, efficient, and cost-effective aquatics operations by maintaining staffing schedules, supporting workforce compliance, coordinating employee communications, and providing administrative support for aquatic programs, events, and facility operations. This position works closely with Human Resources and other departments to support workforce planning, employee engagement, and operational excellence across the Aquatics Department.

Work is performed under the direct supervision of the Aquatics Manager and includes a combination of office-based work and support for aquatic operations throughout the community. This role supports a seasonal aquatics operation and requires flexibility to work occasional early mornings, evenings, weekends, and holidays during the aquatics season to meet operational and staffing needs.

This position offers 30 hours per week, with availability to work occasional early mornings, evenings, weekends, and holidays during the aquatics season to support operational and staffing requirements.

What You’ll Bring

• High School Diploma
• Minimum of two (2) years of experience in administrative operations, office management, customer service, workforce coordination, or a related field.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and operational processes.
• Experience maintaining records, reports, documentation, and compliance-related information with a high level of accuracy.
• Strong written and verbal communication skills with the ability to interact professionally with employees, applicants, members, and stakeholders.
• Ability to work independently while contributing to a collaborative team environment.
• Strong customer service, problem-solving, and relationship-building skills.
• Ability to exercise sound judgment, professionalism, and discretion when handling sensitive information.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and related business software.
• Experience using technology systems to maintain records, generate reports, support scheduling, and improve operational efficiency.
• Ability to work occasional early mornings, evenings, weekends, and holidays, particularly during the aquatics season.
• Ability to stand, walk, bend, reach, and occasionally lift up to 30 pounds.
• Comfortable working in a combination of office and outdoor aquatic environments.
• Availability to work occasional early mornings, evenings, weekends, and holidays during the aquatics season to support operational and staffing requirements.
• Prior Parks and Recreation experience (preferred).
• Knowledge of aquatics operations and recreational facility environments (preferred).
• Experience working in a public, municipal, parks and recreation, community association, or aquatic program setting (preferred).
• Experience with seasonal workforce administration, onboarding, training coordination, or employee scheduling (preferred).
• Basic knowledge of local, state, and federal employment practices (preferred).
• Experience with recreation management, registration, scheduling, incident tracking, or workforce management software (preferred).
• Current CPR/AED and First Aid certification, or the ability to obtain certification within a designated timeframe (preferred).

What You Can Expect From Reston Association

At RA, we are leading the model community where all can Live, Work, Play and Get Involved, and we strive to preserve and enhance the Reston community through outstanding leadership, service and stewardship of our resources. Our Core Values of Service, Collaboration, Stewardship, Innovation and Leadership guide everything we do, and we are proud to provide a workplace in which everyone is treated as an individual with dignity and respect, encourages creativity, and always endeavors to provide an atmosphere that exceeds member expectations and engages collaboration and communication.

If you are passionate about a workplace that is dedicated to the preservation of natural resources and advancing community while at the same time creating a collaborative workplace, we want to hear from you.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, or state as an individual with a disability.

Compensation

At RA, base salary serves as just one element of our comprehensive total rewards package. The salary range provided reflects the full scope of potential base compensation, but factors such as relevant experience, skills, and qualifications will play a crucial role in determining the final offer.

In addition to a competitive base salary, we offer an extensive array of benefits designed to support your overall well-being.

Our offerings include:

• Medical, dental, and vision insurance
• Medical and Dependent Care FSA
• Employer paid life insurance
• Employer paid short-term and long-term disability coverage
• A 401(k)-retirement plan with company match
• Generous paid time off and federal holidays
• Employe Assistance Program (EAP)
• Optional Legal Resources, Critical Illness, and Accident insurance
• Free recreation passes for seasonal employees and their dependents
• Discounted fees for all Recreation Programs and Camp Programs
• Discounts in the RA Tennis and Pickleball Pro Shop
• Free electric car charging on-site

We are dedicated to promoting a welcoming and rewarding workplace where all employees can thrive and feel valued. Your growth and success are important to us, and we strive to provide the resources and support necessary for you to handle your personal and professional goals.

Reston Association is committed to maintaining a secure and transparent recruitment experience. As part of our standard hiring practices, all communication with applicants is conducted exclusively through official ADP email messages. Reston Association does not use text messaging, social media direct messages, or calls from unidentified numbers to schedule interviews or request personal information. If you receive a message that appears inconsistent with these guidelines, or if you would like to verify the legitimacy of any communication, please contact: Kaylin Bloom, Talent Acquisition Specialist , [e-mail]