Apprenticeship Programs Operations Specialist

Jobtailor; Washington (District of Columbia); On-site; USD 50,000 - 70,000; Full time

Job summary

Jobtailor in Washington, DC seeks a detail-oriented Program Operations Assistant to support the AFL-CIO apprenticeship initiative and other programs. You will help manage work plans, track milestones, and coordinate meetings.

Ideal candidates have strong Microsoft Office and Google Suite skills, plus experience with Asana or similar tools. You will handle filings, reporting, and travel logistics, contributing to timely, compliant program delivery.

Qualifications

• Proven ability to manage multiple project tasks and deadlines.
• Strong written and oral communication skills.
• Ability to interpret policies and procedures accurately.

Responsibilities

• Support the Program Manager across programmatic operations for apprenticeship implementation.
• Provide occasional support for additional programs.
• Develop work plans and ensure milestones and deliverables are met.
• Conduct basic internet research and gather relevant information.
• Organize and facilitate internal team meetings.
• Monitor project milestones and track overall progress.
• Process applications for financial support and verify compliance with rules.
• Coordinate communications strategies and update external materials.
• Prepare routine reports and assist with budget tracking and invoicing.
• Book travel and coordinate on-the-ground logistics for staff.
• Create templates, spreadsheets, and visual aids for presentations.

Skills

Project Workflow Management

Data Entry

Report Compilation

Spreadsheet Creation

Internet Research

Tools

Asana

Performance Management Software

Microsoft Office

Google Suite

Spreadsheet Software

Job description

Jobtailor in Washington, DC seeks a detail-oriented Program Operations Assistant to support the AFL-CIO apprenticeship initiative and other programs. You will help manage work plans, track milestones, and coordinate meetings.

Ideal candidates have strong Microsoft Office and Google Suite skills, plus experience with Asana or similar tools. You will handle filings, reporting, and travel logistics, contributing to timely, compliant program delivery.