Apprenticeship Coordinator

Trades-For-Tomorrow; Ontario (CA); Hybrid; USD 28,000 - 42,000; Full time

Benefits offered by this job

Health benefits

Hybrid work environment

Employee support resources

Job summary

Merit Ontario in Mississauga, Ontario, is seeking an Apprenticeship Coordinator to support apprentices, employers, and the Group Sponsor Program in a hybrid role. You will coordinate registrations, maintain records, and help keep projects on track as part of a collaborative team.

The ideal candidate has 1-3 years of admin or program coordination experience, strong organizational and communication skills, and proficiency with Microsoft Office and digital systems.

Qualifications

• 1-3 years of experience in administration, program coordination, customer service, education, workforce development, or related field.
• Outstanding organizational skills and exceptional attention to detail.
• Strong communication and customer service skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Positive, collaborative attitude and willingness to jump in wherever needed.
• Confidence using Microsoft Office (Outlook, Word, Excel, Teams), digital systems, and AI tools.

Responsibilities

• Support Apprenticeship Specialists with strategic portfolios (apprentice success, wrap-around supports, OYAP, employer engagement, assessments, events, reporting).
• Coordinate apprentice registrations, documentation, and onboarding activities.
• Maintain accurate apprentice and employer records across multiple systems.
• Track apprentice progression, schooling, training hours, milestones, and employer information.
• Follow up with apprentices and employers to ensure deadlines and program requirements are met.
• Assist with reporting, compliance, meetings, events, and special projects.
• Collaborate with Skilled Trades Ontario, educational institutions, employers, and Merit Ontario team to provide outstanding client experience.

Skills

Organizational skills

Communication

Microsoft Office

AI tools

Team collaboration

Tools

Microsoft Office Suite

Job description

Apprentice Coordinator

Location: Mississauga, Ontario (Hybrid) Position Type: Full-Time

Be the Heart of a Team That's Building Ontario's Skilled Trades Workforce

At Merit Ontario, we don't just support apprentices, we support our employees too. We believe people do their best work when they feel valued, cared for, and set up for success.

We're looking for a highly organized, detail-oriented Apprenticeship Coordinator who enjoys working with people, keeping projects on track, and making a difference behind the scenes. If you're someone who thrives in a collaborative environment, loves staying organized, and enjoys supporting a fast-paced team, we'd love to meet you.

What You'll Do

As an Apprenticeship Coordinator, you'll work closely with our Apprenticeship Specialists to help deliver exceptional service to apprentices and employers across Ontario. You'll play a key role in keeping our Group Sponsor Program running smoothly while supporting strategic initiatives that continue to grow and strengthen the program.

Your work may include:

• Supporting Apprenticeship Specialists with their assigned strategic portfolios, such as apprentice success, wrap-around supports, OYAP, employer engagement, assessments, events, government reporting, or other workforce development initiatives.
• Coordinating apprentice registrations, documentation, and onboarding activities.
• Maintaining accurate apprentice and employer records across multiple systems.
• Tracking apprentice progression, levelled schooling, training hours, certification milestones, and employer information.
• Following up with apprentices and employers to ensure important deadlines and program requirements are met.

What You'll Do

As an Apprenticeship Coordinator, you'll work closely with our Apprenticeship Specialists to help deliver exceptional service to apprentices and employers across Ontario. You'll play a key role in keeping our Group Sponsor Program running smoothly while supporting strategic initiatives that continue to grow and strengthen the program.

Your work may include:

• Supporting Apprenticeship Specialists with their assigned strategic portfolios, such as apprentice success, wrap-around supports, OYAP, employer engagement, assessments, events, government reporting, or other workforce development initiatives.
• Coordinating apprentice registrations, documentation, and onboarding activities.
• Maintaining accurate apprentice and employer records across multiple systems.
• Tracking apprentice progression, levelled schooling, training hours, certification milestones, and employer information.
• Following up with apprentices and employers to ensure important deadlines and program requirements are met.
• Assisting with reporting, compliance, meetings, events, and special projects.
• Collaborating with Skilled Trades Ontario, educational institutions, employers, and the Merit Ontario team to provide an outstanding client experience.

What You'll Bring

You bring:

• 1-3 years of experience in administration, program coordination, customer service, education, workforce development, or a related field.
• Outstanding organizational skills and exceptional attention to detail.
• Strong communication and customer service skills.
• The ability to manage multiple priorities in a fast-paced environment.
• A positive, collaborative attitude and a willingness to jump in wherever needed.
• Confidence using Microsoft Office (Outlook, Word, Excel, Teams), digital systems, and AI tools.
• Experience with Ontario's apprenticeship system is an asset but not required.

When you join us, you'll enjoy:

• Comprehensive health and wellness benefits from day one.
• Access to employee supports and resources that help you thrive both personally and professionally.
• Meaningful work that directly impacts apprentices, students, and employers across Ontario.
• Opportunities to learn, grow, and develop your career within a purpose-driven organization.
• A supportive team that is invested in your success and well-being.
• A hybrid work environment that supports work-life balance.

Working Conditions

Hybrid work environment (3 days in the Mississauga office, 2 days remote)

Monday to Friday with flexible working hours

Occasional evening and weekend work for events

Some travel within Ontario may be required

Valid Ontario's driver's licence and reliable transportation required

Ready to Make an Impact?

If you're looking for a career where your work matters, your growth is supported, and your well-being is valued, we'd love to hear from you. Join a team that's committed to helping apprentices succeed—and committed to helping you succeed too.