Applications & Project Manager

Wyckoff Heights Medical Center; New York (NY); On-site; USD 110,000 - 115,000; Full time

Job summary

Wyckoff Heights Medical Center seeks an experienced IT project leader to drive enterprise Epic deployment from planning through post-go-live stabilization. You will coordinate clinical and financial workflows, manage on-site change activities, and ensure timely, compliant go-live readiness across all hospital sites.

Qualifications include 7+ years in IT project management, healthcare transformation experience, and preference for PMP or Epic certifications.

Qualifications

• Education: Bachelor’s degree in Healthcare Informatics, Computer Science, Business Administration, or a clinical field.
• Master’s degree (MHA, MBA, MSN) preferred.
• Experience: Minimum of 7+ years of IT project management experience, including at least one completed ground-up, initial enterprise EMR/Epic deployment from inception through post-go-live stabilization.
• Environment: Proven track record of successfully managing large-scale hospital or health system software replacements.
• Certifications: PMP preferred; Epic Certifications/Proficiencies are a strong plus.

Responsibilities

• Drive the Master Implementation Plan: author, maintain, and enforce the master project schedule across clinical, financial, and ancillary modules.
• On-Site Command & Collaboration: establish a physical project management footprint for daily stand-ups and rapid issue resolution.
• Capital Budget Management: monitor enterprise deployment budget, variance tracking, scope creep, and vendor milestone payments.
• Lead on-site workflow validation sessions with physicians and leaders to build Epic-validated future-state workflows.
• Drive organization-wide adoption of new clinical and operational standards through change management.
• Oversee training programs across facilities for role-based super-user and end-user readiness.

Education

Bachelor’s degree in Healthcare Informatics, Computer Science, Business Administration, or a clinical field

Master’s degree (MHA, MBA, MSN) preferred

Job description

Wyckoff Heights Medical Center | Main Campus, New York, USA

Description

Key Responsibilities

Enterprise-Wide Planning & On-Site Governance

• Drive the Master Implementation Plan: Author, maintain, and enforce the master project schedule, tracking hundreds of parallel dependencies across clinical, financial, and ancillary modules.


• On-Site Command & Collaboration: Establish a physical project management footprint to facilitate daily stand-ups, coordinate rapid issue resolution, and maintain momentum across hospital sites.


• Capital Budget Management: Monitor and safeguard the enterprise deployment budget, managing variance tracking, scope creep, and vendor milestone payments.

Clinical & Operational Transformation

• Current to Future-State Mapping: Lead intensive, on-site workflow validation sessions with physicians, nursing executives, and revenue cycle leaders to build Epic-validated future-state workflows.


• On-the-Ground Change Management: Serve as the visible face of the transition, managing resistance, building consensus, and driving organization-wide adoption of new clinical and operational standards.


• Enterprise Training & Readiness: Oversee the logistical rollout of mandatory, role-based super-user and end-user training programs across all facilities.

Technical Oversight & Core Readiness

• Epic Corporate Liaison: Act as the primary on-site point of contact for Epic implementation executives and technical coordinators.


• Integration & Data Conversion: Oversee the high-risk migration of legacy patient data and ensure seamless interoperability with third-party medical devices, lab systems, and HIEs.


• Testing & Enterprise Go-Live: Coordinate strict integrated testing phases, dress rehearsals, and cutover logistics. Lead the physical Command Center during the high-stakes "Hypercare" stabilization window.

Qualifications & Skills

Experience & Education

• Education: Bachelor’s degree in Healthcare Informatics, Computer Science, Business Administration, or a clinical field. Master’s degree (MHA, MBA, MSN) preferred.


• Experience: Minimum of 7+ years of IT project management experience, including at least one completed ground-up, initial enterprise EMR/Epic deployment from inception through post-go-live stabilization.


• Environment: Proven track record of successfully managing large-scale hospital or health system software replacements.

Certifications (Preferred but not mandatory)

• Project Management Professional (PMP) certification is highly preferred.


• Prior or active Epic Certifications / Proficiencies in core modules (e.g., EpicCare Inpatient/Ambulatory, Chronicles, Cogito) are a strong plus.

Core Competencies for On-Site Leadership

• Physical Presence & Command: Exceptional interpersonal and face-to-face communication skills, with the ability to command a room of diverse stakeholders (from surgeons to software engineers).


• Crisis Management: Extreme composure and rapid problem-solving abilities under the intense pressure of a live hospital system rollout.


• Local Alignment: Deep knowledge of healthcare regulatory compliance (HIPAA, Joint Commission standards) applied directly to technical build validation.

Non - Union

Salary - $110,000 -115,000

Shift : M-F 9am-5pm

Behaviors

• Leader: Inspires teammates to follow them


• Innovative: Consistently introduces new ideas and demonstrates original thinking


• Team Player: Works well as a member of a group


• Dedicated: Devoted to a task or purpose with loyalty or integrity


• Enthusiastic: Shows intense and eager enjoyment and interest


• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Motivations

• Goal Completion: Inspired to perform well by the completion of tasks


• Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals


• Self-Starter: Inspired to perform without outside help

Equal Opportunity Employer
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