Apartment Manager

Options for Southern Oregon, Inc.; Grants Pass (OR); On-site; USD 21,000 - 28,000; Part time

Benefits offered by this job

Rent-free apartment

Non-smoking housing

Job summary

Options for Southern Oregon, Inc. seeks a Live-in Apartment Manager for transitional housing. You will maintain visible presence on-site, manage scheduling, and support program participants while adhering to HIPAA/42 CFR. The role includes light maintenance, rent collection, and keeping records; compensation includes a rent-free apartment and non-smoking housing. This is a part-time, on-site position with varied hours.

Qualifications

• Six months of property management experience or equivalent training.
• Proficiency with MS Office and email/document handling.
• Ability to pass DHS background check and DMV checks if applicable.

Responsibilities

• Maintain regular hours on-site and coordinate time off with the program manager.
• Supervise tenants, monitor compliance with program rules and conduct UA testing when needed.
• Orient new residents and provide ongoing support to participants and staff.
• Maintain rent ledgers and inform accounting monthly.

Skills

Property management

MS Office

Email & documents

Background check

Time management

Driving/ Travel

Job description

Apartment Manager (Live-in) - Transitional Housing

Schedule: Varies

Overview

The Live-in Apartment Manager provides a consistent, visible presence at the properties they are assigned to, including regular scheduled office hours. This position requires familiarity with both addiction and mental health recovery issues. Keeps records, collects rent and performs light maintenance duties. Maintains the property in presentable, safe and sanitary condition. Provides direction, and support to program participants and works collaboratively with a number of Options’ social service programs. Regular duties require approximately 12 hours/week of work, paid at an hourly rate. Compensation also includes a rent-free, non-smoking apartment.

Responsibilities

• Posts and maintains regular hours at the property. Coordinates time away (i.e. vacation plans) with program manager so facility coverage can be arranged.
• Works with sensitive and confidential information, strictly adhering to the agency’s confidentiality policy for HIPAA and 42 CFR.
• Orients tenants to the housing project at time of move in and as needed.
• Is available daily to participant in transitional and/or alcohol/drug free housing during office hours.
• Maintains a consistent visible presence while on the property (away from office hours) to include monitoring issues while on site that may be problematic. Is available as needed to call facility director, mobile crisis, etc.
• Monitors residents to ensure adherence to program rules including UA testing when applicable.
• Facilitates weekly meetings onsite at the property with all program participants.
• Provides conflict resolution strategies to program participants as needed.
• Provides regular updates to all involved parties of program participant’s treatment teams as to participant’s progress towards reaching their self-identified goals.
• Becomes familiar with state and federal housing eligibility requirements and regulations pertinent to subsidized, transitional and alcohol/drug free housing programs and properties.
• Develops proficiency with landlord tenant laws and occupancy standards to assist in management of the facility.
• Monitors tenants' rent payments by maintaining a ledger for the recording of rent payments, other deposits and expenses, and makes these records available for review by an accountant on a monthly basis.

Qualifications

• Six months of property management experience or any satisfactory combination of experience and training which demonstrates the knowledge, skills and ability to perform the essential functions listed above.
• Some knowledge of skilled care and working with people with disabilities.
• Ability to use e-mail, compose documents, and save and locate documents electronically.
• Successfully pass DHS-required background check.
• Ability to travel between sites.
• Practice strong organizational skills and effective use of time.
• Possess business experience sufficient to meet the demands of the position, including proficiency with a variety of software applications.
• Candidates must be able to use e-mail, compose documents, save and locate documents electronically, and learn to use our Electronic Health Record (EHR) system. Proficiency in Word and other MS Office applications preferred.
• Must pass state-required background and DMV checks; possess a valid OR driver's license and a satisfactory driving record if using agency vehicles or driving for work related purposes. Candidate must be able to work independently and flexibly, under general supervision.

Options for Southern Oregon provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.