AP Testing Coordinator

TrulyHired; Lexington (MA); On-site; USD 43,000 - 54,000; Full time

Job summary

TrulyHired is seeking an AP Testing Coordinator for Lexington High School to manage AP testing coordination and accommodation processes. You will oversee sign-ups, payments, scheduling, and communication with teachers and administrators.

The role requires a high school diploma with 1–3 years in admin or clerical work, strong organization, and excellent communication skills. This is a full-time, 11-month administrative staff position based in Lexington, MA.

Qualifications

• High school diploma or equivalent; 1–3 years in admin/clerical work preferred.
• Experience in a school environment is preferred.
• Proficiency with Google Workspace is strongly preferred.
• Ability to manage multiple tasks and maintain confidentiality.
• Strong organizational and customer service skills.

Responsibilities

• Coordinate SSD accommodations for testing and ensure deadlines.
• Oversee AP testing administration, sign-up, ordering, and invoicing.
• Communicate AP schedule and testing sites to staff and administrators.
• Field high volumes of emails from students, staff, and parents.
• Manage AP registration payments and sign-up through Total Registration.
• Meet College Board and school deadlines for testing sign ups.
• Maintain AP website with testing dates and regulation changes.
• Hire and manage a small staff of proctors and office help.
• Prepare and process W-9s and timesheets.
• Mail exams back to College Board per timeline.

Skills

Communication

Organization

Multitasking

Staff management

Attention to detail

Education

High school diploma or equivalent

Tools

Google Suite

Total Registration

Job description

Job Description

Position Title: AP Testing Coordinator

FLSA: Non-Exempt

Reports to: Lexington High School Principal and Associate Principal

Terms of Employment: Administrative Staff - 11 month position - Class B according to the LEA Unit D collective bargaining agreement.

37.5 hours per week. $31.13 - $38.88 per hour. FY26 salary scale may change based on completed negotiations.

ESSENTIAL FUNCTIONS

• Manage and coordinate all SSD Accommodations for testing and meet deadlines to ensure paperwork is processed for students with accomodations.
• Oversee exam administration for all AP Testing including sign up, ordering and invoice payment
• Communicates with teachers and administrators regarding AP schedule, testing sites, etc. for the purpose of sharing pertinent information.
• Field high volume of emails and questions from students, staff & parents
• Manage AP registration payment and sign up through the Total Registration system
• Meet College Board and LHS school deadlines for testing sign ups
• Ensure teachers have submitted proper and timely audit information for their AP classes
• Update AP website with testing dates and regulation changes. Maintain the website throughout the school year.
• Set-up schedule and calendar of AP dates
• Hire and manage a small staff during testing weeks of proctors and office help.
• Process completed W9s and timesheets for proctors and office help
• Mail exams back to the College Board according to their timeline.
• Assist in tracking and reporting information for Koplik certificate, working with students to inform of requirements and submitting data to DESE
• Support day to day functions of the main office by being cross trained in other main office duties. Support as needed.
• All other duties as required

EDUCATION AND EXPERIENCE

High school diploma or equivalent and 1 - 3 years of experience in administrative, clerical, financial or secretarial work, preferably in a school environment; or any equivalent combination of education, training, certification and experience.

An individual cannot be the AP Coordinator in the year in which an immediate family or household members may be taking an AP Exam at the school where the individual works or at any other school. Coordinators have access to all AP Exams, which presents a conflict of interest.

Must have knowledge of department regulations, policies, programs and operations; and knowledge of office management principles and practices, and computer systems, word processing, spreadsheet, and database software. Proficiency in Google Suite strongly preferred.

Ability to establish and maintain effective and harmonious working relationships with the public, officials and department personnel; ability to work independently in an efficient manner; ability to communicate effectively in written and oral form; ability to establish and maintain a record keeping systems; ability to operate a telephone and standard office equipment; ability to manage multiple tasks in an efficient manner; ability to deal tactfully with disgruntled people. Ability to adhere to confidentiality requirements.

Skill in operating computers and applicable word processing and statistical applications; excellent customer service skills. Must have strong record keeping, bookkeeping, secretarial, organization, communication and customer service skills. Must have strong attention to detail. Must have critical thinking and problem-solving skills.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands or arms.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Experience and commitment to working in a racially and culturally diverse teaching and learning community.

Applicants for employment are considered without regard to age, disability, race, religion, sexual orientation, gender identity, marital status, national origin, or military status.