AP Team Lead

State of North Carolina; North Carolina; On-site; USD 45,000 - 80,000; Full time

Job summary

The State of North Carolina’s Department of Adult Correction seeks an Accounting Specialist (NS) to oversee accounts payable and related financial processes in the Controller’s Office. This role supervises four Accounting Technicians and ensures compliance with GAAP and state policies while optimizing financial operations.

Key duties include resolving payment and invoice issues, generating NCFS reports, and training staff on financial procedures.

Qualifications

• Strong knowledge of accounting methods and GAAP; capable of preparing fiscal reports and analyzing financial statements.
• Experience communicating policies and procedures to staff and external stakeholders.
• Proven experience supervising lower-level staff in financial functions.

Responsibilities

• Resolving complex invoice, payment, lease, and purchase order issues.
• Monitoring NCFS-related invoices and ensuring processing within 10 business days.
• Generating and analyzing NCFS reports to resolve holds, credits, and delays.
• Using Excel and PivotTables to research and compare financial data.
• Communicating accounting policies and procedures to staff.

Skills

GAAP knowledge

Financial reporting

Internal controls

Policy communication

Staff supervision

Education

Bachelor’s degree in accounting or related field

Associate degree with 3 years accounting experience

Tools

Excel

PivotTables

Job description

Agency

Adult Correction

Division

COO - Administration

Job Classification Title

Accounting Specialist (NS)

Position Number

60056415

Grade

NC11

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

Unleash your potential and join our team to make a significant impact!

The primary purpose of the Department of Adult Correction Controller’s Office is to ensure that all department financial resources and funds are received, disbursed recorded and accounted for in accordance with all applicable State and Federal laws and regulations, Generally Accepted Accounting Principles (GAAP) and Department policy and procedures. The Controller’s Office at the agency level has oversight responsibility of the North Carolina Financial System (NCFS) regarding transactions which affect the financial responsibility of this Department and is accountable to the office of the State Controller for the integrity of that data.

The position is responsible for training, supervising, and directing four Accounting Technicians within the General Accounting–Accounts Payable section of the Controller’s Office. The role oversees daily AP operations, resolves complex payment issues, and serves as a primary point of contact for leased office and warehouse space.

Key Responsibilities

• Resolving complex invoice, payment, lease, and purchase order issues.
• Monitoring SharePoint and ensuring invoices are processed within 10 business days.
• Generating and analyzing NCFS reports to resolve holds, credits, and payment delays.
• Using Excel and PivotTables to research and compare financial data.
• Communicating accounting policies, procedures, and best practices to staff.

Knowledge, Skills and Abilities/Management Preferences

• Considerable knowledge of accounting methods, procedures, and accounting practices, including the ability to prepare fiscal reports and analyze the financial statements and report results, as well as research, identify, and resolve discrepancies in accounting transactions.
• General knowledge of a variety of technology, financial systems, and software packages to create and maintain data, with a basic understanding of how to troubleshoot system deficiencies and inefficiencies and apply knowledge to communicate and resolve problems in a timely manner.
• Strong experience reviewing, interpreting, and communicating policies and procedures, plus experience understanding, interpreting, and applying the laws and regulations pertaining to financial records and communicating findings clearly and concisely in oral and written form to both internal and external stakeholders.
• Proven experience supervising lower-level staff completing various financial functions of moderate to considerable complexity. This includes experience planning, organizing, training, and reviewing the work of subordinate personnel, as well as establishing and maintaining effective working relationships.
• Experience working with management, reporting staff, supervisory team members, and external staff to encourage, develop, and implement process improvement initiatives.

Salary Range: $45,431 - $79,504

Minimum Education and Experience

• Bachelor’s degree in accounting, business administration, or other curriculum that would provide a core curriculum in financial management coursework from an appropriately accredited institution; or Associate degree in accounting from an appropriately accredited institution and three years of accounting or auditing experience; or
• High school or General Educational Development (GED) diploma and four years of experience as an accounting technician, three of which must be at an advanced technical level; or an equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.