AP Systems Analyst

Houston Methodist; Houston (TX); On-site; USD 75,000 - 105,000; Full time

Job summary

Houston Methodist seeks an Accounts Payable Systems Analyst to manage daily AP systems, ensure controls, and drive process improvements. You will evaluate new technologies, test system changes, and document procedures to support compliance reporting for IRS and State of Texas.

The role requires a Bachelor’s degree in finance, accounting, IT or related field plus 3 years AP experience, with strong ERP knowledge and excellent communication skills. This is an on-site role within the Houston area.

Qualifications

• Bachelor’s degree or equivalent experience for role.
• Three years experience in accounts payable and business analysis.
• Strong knowledge of ERP systems and supplier maintenance.
• Excellent verbal and written communications skills.
• Ability to work independently in a rapidly changing environment.

Responsibilities

• Liaise with IT and business stakeholders to support and maintain AP systems.
• Document AP applications, business flow, and integration with other systems; create guides and maintain docs.
• Conduct testing of system changes and enhancements prior to production and during upgrades.
• Meet compliance reporting requirements (IRS and State of Texas).
• Provide ongoing education and training to AP staff on system changes and implementations.

Skills

Analytical skills

Communication skills

Independent work

Attention to detail

ERP systems knowledge

Customer service

Change management

IRS 1099 reporting knowledge

Education

Bachelor’s degree in finance, accounting, information technology or related field

Additional four years experience in lieu of degree

Tools

ERP software

Job description

At Houston Methodist, the Accounts Payable (AP) Systems Analyst position is responsible for the daily administration of the systems utilized in AP to ensure compliance with current and future business needs and internal/external controls. Evaluates and implements new technology enhancements, business process improvements, computer system testing and system procedures development and documentation. Meets AP governmental compliance reporting requirements. Works independently on project-oriented tasks that support department operations related to systems and database maintenance and reporting.

FLSA STATUS

Exempt

QUALIFICATIONS

EDUCATION

• Bachelor’s degree in finance, accounting, information technology or related field; an additional four years experience in addition to the minimum experience required below required in lieu of degree

EXPERIENCE

• Three years experience in accounts payable and business analysis

LICENSES AND CERTIFICATIONS

Preferred

• Accounts Payable Specialist (APS) or
• Accounts Payable Manager (APM)

SKILLS AND ABILITIES

• Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations
• Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security
• Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles
• Understanding of financial interrelationships
• Excellent verbal and written communications skills
• Demonstrated customer service and team work skills
• Ability to work independently and effectively in a rapidly changing environment
• Strong analytical and organizational skills with attention to detail and accuracy
• Strong knowledge of enterprise resource planning (ERP) systems
• Expert knowledge of full cycle accounts payable and supplier maintenance
• Strong, current knowledge of Internal Revenue Service (IRS) 1099 reporting and unclaimed property requirements

ESSENTIAL FUNCTIONS

PEOPLE ESSENTIAL FUNCTIONS

• Liaise with information technology (IT) and business stakeholders to support and maintain AP systems as appropriate.
• Works in cross functional teams, suppliers and external customers in the achievement of department goals and objectives.
• Contributes to teamwork by consistently offering assistance and responding in a positive, timely manner to requests for assistance.

SERVICE ESSENTIAL FUNCTIONS

• Documents AP applications business flow and integration with other systems. This includes creating process maps, creating user/reference guides, etc. Keeps documentation up to date.
• Conducts review of existing systems and processes as needed in response to formal audits or financial system design and testing.
• Documents business requirements, writes system specifications, tests plans, and posts implementation support documentation.

QUALITY/SAFETY ESSENTIAL FUNCTIONS

• Collaborates with IT and other stakeholders to troubleshoot system incidents and rapidly resolve. Performs root cause analysts of AP system related issues and makes recommendations for resolution.
• Coordinates and performs testing of all system changes and enhancements prior to productions and during upgrades. Establishes routine processes for ensuring data integrity.
• Meets compliance reporting requirements (i.e. IRS and State of Texas reporting).
• Keeps management informed on work status and issues.

FINANCE ESSENTIAL FUNCTIONS

• Performs information retrieval for external and internal audits and other data requests including validation of data.
• Utilizes resources effectively and efficiently, demonstrating responsible financial stewardship. Manages own time effectively and prioritizes work to achieve maximum results in a timely manner.
• Performs timely, accurate and complete assigned general ledger account reconciliations.

GROWTH/INNOVATION ESSENTIAL FUNCTIONS

• Provides ongoing education and training to AP department staff and relevant stakeholders regarding system changes, upgrades, enhancements and implementations. Develops training materials and train end users on AP systems to increase self-sufficiency and confidence.
• Seeks opportunities to identify self-development needs and takes appropriate actions. Ensures own career discussions occur with appropriate management. Completes and update the My Development Plan (MDP) on an ongoing basis.
• Partners with AP management to ensure system functionality is leveraged to its fullest capacity: automation, data integrity, and process enablement through system features and deployment of new modules and capabilities. Stays up to date on industry trends and shares with department management and team.

SUPPLEMENTAL REQUIREMENTS

WORK ATTIRE

• Uniform: No
• Scrubs: No
• Business professional: Yes
• Other (department approved): No

ON-CALL

Note that employees may be required to be on-call during emergencies (ie. Disaster, Severe Weather Events, etc) regardless of selection below.

• On Call* Yes

TRAVEL

Travel specifications may vary by department

• May require travel within the Houston Metropolitan area Yes
• May require travel outside Houston Metropolitan area Yes

QUALIFICATIONS

EDUCATION

• Bachelor’s degree in finance, accounting, information technology or related field; an additional four years experience in addition to the minimum experience required below required in lieu of degree

EXPERIENCE

• Three years experience in accounts payable and business analysis

LICENSES AND CERTIFICATIONS

Preferred

• Accounts Payable Specialist (APS) or
• Accounts Payable Manager (APM)