AP Supervisor

Jobtailor; Pittsburgh (Allegheny County); On-site; USD 85,000 - 115,000; Full time

Job summary

Jobtailor in Pittsburgh, United States, seeks an experienced Accounts Payable Supervisor to lead the AP team and oversee the full cycle, ensuring timely invoice payments and strong internal controls.

The role requires 5+ years in AP or accounting and 2+ years of supervisory experience, with proficiency in Microsoft 365 and ERP systems. You will drive process improvements, vendor relations, and monthly reconciliations.

Qualifications

• 5+ years of Accounts Payable or accounting experience.
• 2+ years of supervisory or team leadership experience.
• Strong understanding of AP processes, internal controls, and financial systems.
• Proficiency in Microsoft 365 Suite and ERP accounting systems.
• Excellent organizational, analytical, and problem-solving skills.
• Strong communication and interpersonal abilities.

Responsibilities

• Supervise and support the Accounts Payable team, including training, coaching, and performance management.
• Oversee the full accounts payable cycle and contributions to the Procure to Pay process.
• Ensure timely and accurate payment of invoices in accordance with company policies and vendor terms.
• Monitor AP workloads and prioritize activities to meet established service levels and deadlines.
• Oversee the month-end account reconciliations related to accounts payable.
• Maintain strong internal controls and ensure compliance with company policies, accounting standards, and audit requirements.
• Serve as the primary escalation point for complex invoice discrepancies and vendor issues.
• Develop and maintain positive relationships with vendors and internal business partners.
• Analyze AP processes and identify opportunities for automation, efficiency improvements, and cost savings.
• Assist with annual audits and provide supporting documentation as requested.
• Prepare AP reports and KPIs for management review.

Skills

Team Leadership

Communication

Analytical Skills

Organizational Skills

Problem-Solving

Interpersonal Skills

Tools

Microsoft 365 Suite

ERP Accounting Systems

Job description

• Supervise and support the Accounts Payable team, including training, coaching, and performance management.
• Oversee the full accounts payable cycle and contributions to the Procure to Pay process.
• Ensure timely and accurate payment of invoices in accordance with company policies and vendor terms.
• Monitor AP workloads and prioritize activities to meet established service levels and deadlines.
• Oversee the month-end account reconciliations related to accounts payable.
• Maintain strong internal controls and ensure compliance with company policies, accounting standards, and audit requirements.
• Serve as the primary escalation point for complex invoice discrepancies and vendor issues.
• Develop and maintain positive relationships with vendors and internal business partners.
• Analyze AP processes and identify opportunities for automation, efficiency improvements, and cost savings.
• Assist with annual audits and provide supporting documentation as requested.
• Prepare AP reports and KPIs for management review.

Requirements

• 5+ years of Accounts Payable or accounting experience.
• 2+ years of supervisory or team leadership experience.
• Strong understanding of AP processes, internal controls, and financial systems.
• Proficiency in Microsoft 365 Suite and ERP accounting systems.
• Excellent organizational, analytical, and problem-solving skills.
• Strong communication and interpersonal abilities.

Core Competencies

Demonstrates expertise in overseeing the accounts payable cycle, ensuring compliance with internal controls and accounting standards, while fostering strong vendor relationships and driving process improvements. Proficient in managing teams and delivering timely financial reporting and analysis.

Highest-signal resume keywords

• Accounts Payable Management
• Team Leadership
• Internal Controls Compliance
• Microsoft 365 Suite Proficiency
• ERP Accounting Systems

ATS Optimization Keywords

Hard Skills

• Accounts Payable
• Financial Analysis
• Invoice Processing
• Month-End Reconciliation
• Cost Savings Analysis

Soft Skills

• Organizational Skills
• Analytical Skills
• Problem-Solving Skills
• Communication Abilities
• Interpersonal Skills

Industry Keywords

• Procure to Pay Process
• Vendor Management
• Audit Requirements
• Service Levels
• Performance Management

Tools & Technologies

• Microsoft 365 Suite
• ERP Accounting Systems