AP Specialist (Legal)

Jobot; Irvine (CA); Remote; USD 65,000 - 80,000; Full time

Benefits offered by this job

Competitive compensation package

401K + Life Insurance

Stable career opportunity

Growth opportunities

Rewarding work

Job summary

Jobot is seeking a dynamic AP Specialist to join a leading law firm in Irvine. You will manage high-volume, full-cycle accounts payable tasks in a fast-paced legal environment. The ideal candidate has 5+ years of AP experience, proficiency with Aderant and Elite, and advanced Excel skills (pivot tables, VLOOKUP).

On-site hours are 8 am to 5 pm, with a remote option. This is a direct hire, permanent role offering stability, growth opportunities, and comprehensive benefits including 401K and life

Qualifications

• Minimum 5 years of experience in Accounts Payable, preferably within the legal industry.
• Proficiency in using Aderant and Elite software.
• Advanced Excel skills, including pivot tables and VLOOKUP.
• Experience in high-volume, full-cycle AP tasks.

Responsibilities

• Process high volumes of invoices accurately and in a timely manner.
• Perform check runs and issue payments while keeping records up to date.
• Utilize Aderant and Elite to manage financial records.
• Make ledger entries and ensure data accuracy.
• Use advanced Excel (pivot tables, VLOOKUP) for large data sets.
• Perform 3-way matching of invoices, POs, and receiving reports.
• Manage expenses and keep financial records current.
• Provide cross-team support as needed.

Skills

Accounts Payable

Attention to detail

Excellent communication

Education

Finance or Accounting degree preferred

Tools

Aderant

Elite

Excel

Job description

AP Specialist (Legal)

$65000 - $80000 per year | Irvine, CA | Remote | Permanent

Full time, Direct HIre On-site AP Clerk opportunity with a large, well recognized, law firm with stability and a great reputation!

A bit about us:

We are growing exponentially and have been recognized as one of the top companies to work for within our industry! An accomplishment that we are very proud of and can attribute this to our exemplary employees and leadership team. With growth, comes opportunity to continue to really strengthen our infrastructure. We are hiring for an Accounts Payable Specialist with experience from within the Legal industry that can effectively work onsite Monday thru Friday, 8 am to 5 pm.

Why join us?

• Competitive Compensation and Benefits Package (M/D/V + 401K + Life Insurance)
• Stable career opportunity
• Join a well established team who is invested in your growth and success
• Substantial growth in their business Nationwide
• Rewarding work and responsibilities

Job Details

We are in search of a dynamic, detail-oriented, and highly skilled Permanent AP Specialist to join our fast-paced legal team. The ideal candidate will have a strong background in Accounts Payable (AP) and demonstrate proficiency in high-volume, accuracy-driven, full-cycle AP tasks. This role requires a keen eye for detail, a high level of organization, and the ability to handle multiple tasks simultaneously.

Responsibilities

1. Processing high volumes of invoices accurately and in a timely manner.
2. Performing check runs and issuing payments while ensuring all financial transactions are accurate and up to date.
3. Utilizing Aderant and Elite to manage and maintain financial records.
4. Making entries into the ledger and ensuring all data is accurate and up to date.
5. Utilizing advanced Excel skills to create pivot tables, perform Vlookup functions, and manage large amounts of data.
6. Performing 3-way match tasks to ensure that invoices, purchase orders, and receiving reports are consistent.
7. Managing expenses and ensuring all financial records are kept up to date and accurate.
8. Providing support to other team members and departments as needed.

Qualifications

1. A minimum of 5 years of experience in an Accounts Payable role, preferably within the legal industry.
2. Proficiency in using Aderant and Elite software.
3. Advanced Excel skills, including the ability to create pivot tables, perform Vlookup functions, and manage large amounts of data.
4. Experience in performing high-volume, accuracy-driven, full-cycle AP tasks.
5. Experience in performing check runs, processing invoices, and issuing payments.
6. Strong attention to detail and the ability to handle multiple tasks simultaneously.
7. Excellent communication skills, both written and verbal.
8. A proactive approach to problem-solving and the ability to work independently.
9. A degree in finance, accounting, or a related field is preferred but not required.

If you are a driven professional who thrives in a fast-paced environment and possesses the skills and experience outlined above, we would love to hear from you. This is a fantastic opportunity to join a dynamic legal team and make a significant impact on our organization's success.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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