Senior Accounts Payable Specialist

Jobot; California; Remote; USD 70,000 - 80,000; Full time

Job summary

Jobot is seeking a Senior Accounts Payable Specialist to support a high-volume AP function in a remote role for a reputable law firm. You will manage 20-50 invoices daily, ensure accurate coding, and process vendor payments in a fast-paced environment.

The ideal candidate has 3+ years in AP within legal services, strong Excel skills (Pivot Tables, VLOOKUP/XLOOKUP), and experience with Aderant. This position offers 70-80K and excellent benefits.

Qualifications

• 3+ years of progressive Accounts Payable experience, within a law firm or in the legal services industry
• Strong understanding of full-cycle AP processes, invoice coding, payment processing, vendor reconciliations, and discrepancy resolution
• Legal or professional services industry experience preferred
• Experience with carrier invoices and/or billing guidelines is a plus
• Strong Excel skills including Pivot Tables and VLOOKUP/XLOOKUP; exposure to macros is a plus
• Experience with Aderant is preferred but not required
• Highly detail-oriented with strong organizational, analytical, and problem-solving skills
• Ability to independently manage a high transaction volume while consistently meeting deadlines

Responsibilities

• Manage high-volume, full-cycle accounts payable, including processing 20-50+ invoices and payment requests per day
• Review invoices and supporting documentation for accuracy, proper coding, approvals, and compliance with established procedures
• Prepare and process vendor payments, check requests, and other AP transactions
• Research and resolve invoice discrepancies, payment issues, duplicate invoices, and vendor inquiries
• Perform vendor account reconciliations and assist with resolving outstanding balances
• Maintain accurate AP records and supporting documentation to ensure a clean audit trail
• Assist with month-end close activities, including AP reconciliations, accrual support, and outstanding invoice review
• Partner with Accounting, Finance, and internal departments to address AP-related issues and maintain timely processing
• Identify opportunities to strengthen controls, streamline processes, and improve AP efficiency
• Serve as an experienced resource to other AP team members and provide support on more complex transactions as needed

Skills

Accounts Payable

Pivot Tables

VLOOKUP/XLOOKUP

Attention to detail

Tools

Aderant

Excel macros

Job description

Fully Remote Legal Accounts Payable Specialist | Growing Reputable Law Firm | 70-80K DOE + Incredible Benefits!

Salary: $70,000 - $80,000 per year

A bit about us

We are seeking an experienced Senior Accounts Payable Specialist to support a high-volume AP function within a fast-paced professional services environment. This position will take ownership of complex accounts payable activities, including invoice processing, payment execution, vendor account reconciliation, discrepancy resolution, and maintaining accurate financial records. MUST HAVE LAW FIRM or LEGAL SERVICES INDUSTRY EXPERIENCE

The ideal candidate brings strong AP fundamentals, excellent attention to detail, and the ability to independently manage priorities while contributing to an established, collaborative accounting team.

Why join us

• Join a stable, established organization with a collaborative and supportive accounting team
• Step into a senior-level AP role with greater ownership and exposure beyond invoice processing
• Gain hands-on experience with vendor reconciliations, month-end close, accruals, and process improvements
• Work alongside experienced Accounting and AP leadership with opportunities to continue developing your skill set
• Become a trusted resource on a high performing AP team known for strong tenure and low turnover
• Build valuable experience within the legal/professional services industry

Job Details

Key Responsibilities

• Manage high-volume, full-cycle accounts payable, including processing 20-50+ invoices and payment requests per day
• Review invoices and supporting documentation for accuracy, proper coding, approvals, and compliance with established procedures
• Prepare and process vendor payments, check requests, and other AP transactions
• Research and resolve invoice discrepancies, payment issues, duplicate invoices, and vendor inquiries
• Perform vendor account reconciliations and assist with resolving outstanding balances
• Maintain accurate AP records and supporting documentation to ensure a clean audit trail
• Assist with month-end close activities, including AP reconciliations, accrual support, and outstanding invoice review
• Partner with Accounting, Finance, and internal departments to address AP-related issues and maintain timely processing
• Identify opportunities to strengthen controls, streamline processes, and improve AP efficiency
• Serve as an experienced resource to other AP team members and provide support on more complex transactions as needed

Qualifications

• 3+ years of progressive Accounts Payable experience, within a law firm or in the legal services industry
• Strong understanding of full-cycle AP processes, invoice coding, payment processing, vendor reconciliations, and discrepancy resolution
• Legal or professional services industry experience preferred
• Experience working with carrier invoices and/or billing guidelines is a plus
• Strong Microsoft Excel skills, including Pivot Tables and VLOOKUP/XLOOKUP; exposure to macros is a plus
• Experience with Aderant preferred but not required
• Highly detail-oriented with strong organizational, analytical, and problem-solving skills
• Ability to independently manage a high transaction volume while consistently meeting deadlines

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.