AP Specialist III

Socket.dev; Morgan Hill (CA); On-site; USD 80,000 - 90,000; Full time

Job summary

Toray Advanced Composites in Morgan Hill, CA seeks an Accounts Payable Specialist III to manage the complete AP cycle, vendor relations, and accruals. You will ensure timely payments, accurate coding, and compliance while guiding junior staff in a fast-paced manufacturing environment.

The role requires a Bachelor’s in Accounting and 5+ years’ AP experience, with strong Excel skills and knowledge of Dynamics 365. Travel is minimal; extended hours may be needed.

Qualifications

• Bachelor’s degree in Accounting is required.
• 5+ years of accounts payable experience in a fast-paced environment; manufacturing preferred.
• Strong understanding of accounting principles and AP processes.
• Lead or supervisor experience preferred.
• Experience with Microsoft Dynamics 365 is preferred.
• Proficiency in Microsoft Excel and financial reporting tools.
• Ability to manage multiple priorities and meet deadlines.
• Maintain high accuracy in financial data entry.
• Excellent attention to detail and analytical skills.
• Able to handle confidential information with discretion.
• Excellent organizational and interpersonal skills.
• Ability to communicate effectively in English (written and verbal).
• Willingness to work extended hours as needed.

Responsibilities

• Process high-volume 2-way, 3-way match and non-PO vendor invoices with proper coding and approvals.
• Prepare and execute weekly and monthly payment runs (ACH, wire, checks).
• Review and reconcile vendor statements and resolve discrepancies.
• Partner with Procurement to streamline purchasing and payment processes.
• Maintain vendor master records, including W-9 collection and tax IDs.
• Prepare and file annual 1099 forms in compliance with IRS regulations.
• Support month-end close with AP accruals, reconciliations, and journal entries.
• Escalate complex AP issues and vendor inquiries as needed.
• Drive AP process improvements and automation.
• Review and process employee expense reports under travel policies.
• Reconcile corporate and non-corporate credit card expenses and accruals.
• Support internal and external audits with documentation and explanations.
• Act as SME within AP team and drive continuous improvement.

Skills

Leadership experience

Communication skills

Analytical skills

Attention to detail

Team collaboration

Education

Bachelor's degree in Accounting

Tools

Microsoft Dynamics 365

Microsoft Excel

Financial reporting tools

Job description

Toray Advanced Composites (TAC) is a leading supplier of advanced composite materials for the aerospace, sporting goods, motorsport, and industrial markets. You will find our thermoset composite products on nearly every satellite, space launch vehicle, unmanned aircraft, military and commercial aircraft in production today. TAC also provides composites materials to industrial and recreational applications including mountain bikes, medical prosthetics, and sports equipment.

Our thermoplastic prepregs, known in the industry as Cetex®, are found in a wide range of commercial and military aircraft, including large wing structures and interior applications like seats and galleys. Our Cetex products are available in unidirectional tape or fabric form in a variety of engineered thermoplastic resins including PEEK, PPS, PEI as well as a full line of performance thermoplastics including Nylon, PET, HDPE, and PP.

SUMMARY OF FUNCTIONS:

With minimal guidance the Accounts Payable Specialist III will be responsible for ensuring timeliness and accuracy of accounts payable deliverables, including but not limited to month-end close and associated financial reporting activities.The Accounts Payable Specialist III will be responsible for the complete Accounts Payable cycle which includes invoice processing, maintaining/adding vendor files, managing weekly payment runs, and supporting month-end close by preparing monthly AP accruals, reconciliations and journal entries. Additionally, this person will oversee and manage expense reports to ensure accuracy of account coding. Finally, the Specialist III will be a resource for other AP staffs to seek answers to general financial questions and provide guidance/training when applicable.

Please note roles and responsibilities are subject to change with or without advanced notice.

MAJOR DUTIES AND REQUIREMENTS:

Accounts Payable:

• Process high-volume of 2-way, 3-way match and non-PO vendor invoices, ensuring proper coding, approval, and compliance with company policies.
• Prepare and execute weekly and monthly payment runs (ACH, wire, check).
• Review and reconcile vendor statements and resolve discrepancies promptly.
• Partner with Procurement team to streamline purchasing and payment processes.
• Maintain and update vendor master records, including W-9 collection and tax identification details.
• Prepare and file annual 1099 forms in compliance with IRS regulations, ensuring accuracy and timely submission.
• Support month-end close, including AP accruals, reconciliations, and journal entries.
• Serve as the point of escalation for complex AP issues and vendor inquiries.
• Drive and create AP process improvements and automation

Travel Reimbursements/Expense reports:

• Review and process employee expense reports in compliance with travel and expense policies.
• Reconcile monthly corporate credit card expenses
• Prepare corporate credit card/ non-corporate credit card accruals

Other:

• Support internal and external audits by providing documentation and explanations.
• Serve as a subject matter expert within the AP team- providing guidance, resolving discrepancies, and supporting continuous improvement initiatives to enhance efficiency and accuracy across the payables function.
• Other special projects as needed

EXPERIENCE AND/OR EDUCATION REQUIREMENTS:

• Bachelor’s degree in Accounting is required
• 5+ years of accounts payable experience in fast-paced environment required, manufacturing experience preferred
• Strong understanding of accounting principles and AP processes
• Experience working in a lead or supervisor role is preferred
• Experience working with Microsoft Dynamics 365 is preferred
• Proficiency in Microsoft Excel and financial reporting tools
• Ability to manage multiple priorities and meet deadlines
• Ability to maintain a high level of accuracy in preparing/entering financial information
• Excellent attention to detail and strong problem-solving and analytical skills
• Able to deal sensitively with confidential material and information
• Excellent organizational skills
• Collaborate well in a team environment
• Excellent interpersonal skills and the ability to work with all levels of the company
• Must be able to effectively communicate (written and verbally) in English
• Willingness to work extended hours as needed

PHYSICAL REQUIREMENTS:

There are no special requirements of the job other than being to perform normal computer related tasks. No significant lifting requirements. Perform all duties in compliance with regulatory and company requirements.

Salary Range: $80,000 - $90,000

Toray Advanced Composites employment practices offer equal employment opportunity and does not discriminate against its employees or applicants because of race, color, religion, sex, pregnancy, national origin, ancestry, age, marital status, physical or mental disability, medical condition, sexual orientation, or any other basis prohibited by law. Equal employment opportunity will be extended to all persons in all aspects of the employer/employee relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall, and termination.