AP Specialist II

Morgan Hill Chamber; Morgan Hill (CA); On-site; USD 43,201 - 57,611; Full time

Job summary

A leading materials supplier located in California is seeking an experienced Accounts Payable Specialist II. In this role, you will ensure the accuracy of accounts payable deliverables, manage the invoice process, and handle expense reports. A minimum of 3 years of experience in accounting and strong skills in MS Excel are required. The salary range is $31.36 - $41.82 per hour, depending on experience. This position promises a dynamic work environment with opportunities for growth.

Qualifications

• Minimum 3 years of experience in Accounting/Finance, accounts payable.
• Experience working in a fast-paced manufacturing environment preferred.
• Able to deal with confidential material and maintain accuracy.

Responsibilities

• Manage accounts payable deliverables with accuracy and timeliness.
• Administer vendor setup, updates, and compliance activities.
• Prepare and record AP monthly accruals and manage expense reports.

Skills

Advanced MS Excel skills

Strong computer skills

Decision making and problem-solving

Interpersonal and communication skills

Education

AA Degree with Accounting emphasis

Bachelor’s degree in Accounting (preferred)

Tools

Microsoft Dynamics 365

Job description

Overview

18410 Butterfield Blvd, Morgan Hill, CA 95037, USA

AP Specialist II
Clerical
Morgan Hill, CA, US

Toray Advanced Composites (TAC) is a leading supplier of advanced composite materials for the aerospace, sporting goods, motorsport, and industrial markets. TAC’s thermoset composite products are used in satellites, space launch vehicles, unmanned aircraft, military and commercial aircraft, and in various industrial and recreational applications. TAC’s Cetex® thermoplastic prepregs are used in a wide range of commercial and military aircraft, including large wing structures and interior applications.

Summary of functions: With minimal supervision, the Accounts Payable Specialist II will be responsible for ensuring timeliness and accuracy of accounts payable deliverables, including month-end close and associated financial reporting activities. This role manages the invoice process, vendor files, and assists/prepares weekly check runs. It also manages expense reports to ensure accurate account coding to departments and accounts and handles the preparation/recording of AP monthly accruals. Roles and responsibilities are subject to change with or without advanced notice.

Major Duties and Requirements

• With minimal supervision the Accounts Payable Specialist II will be responsible for:
• Accounts Payable: Responsible for ensuring timeliness and accuracy of accounts payable deliverables, including month-end close and associated financial reporting activities
• Administer end-to-end vendor setup, updates and compliance activities
• Process high-volume 2-way and 3-way match and non-PO vendor invoices, ensuring proper coding, approval, and compliance with company policies
• Review and reconcile vendor statements and resolve discrepancies promptly
• Partner with Procurement team to streamline purchasing and payment processes
• Prepare weekly payment runs including ACH, wire and check payments
• Prepare and record AP monthly accruals
• Review and reconcile RGNI (received goods not invoiced) account
• Assist with annual 1099 reporting, ensure timely and accurate processing of 1099 forms
• Drive AP process improvements and automation
• Travel Reimbursements/Expense reports: Manage and review expense reports for compliance with T&E policy for accuracy and timely payments
• Process expense reports through Expense Wire reporting
• Reconcile monthly corporate credit card expenses
• Other: Assist/prepare audit schedules and assist with the external audit process
• Manage AP record keeping, filing, and other special projects as needed
• Partner with the Finance team and cross-functional business partners to ensure efficiency and accuracy of information
• Serve as the center of excellence for AP for the business; supporting ad hoc queries and continuous training

Experience and/or Education Requirements

• AA Degree with an Accounting emphasis, Bachelor’s degree in Accounting preferred
• Minimum 3 years of experience in Accounting/Finance, accounts payable and maintaining general ledgers
• Experience working in a fast-paced manufacturing or composite environment preferred
• Knowledge working in Microsoft Dynamics 365 is preferred
• Strong computer skills, including advanced MS Excel skills, accounting software, 10 keys by touch preferred
• Able to deal sensitively with confidential material and information
• Ability to maintain a high level of accuracy in preparing/entering financial information
• System implementation automation experience is a plus
• Excellent organizational skills
• Solid decision making, problem solving and analytical skills
• Excellent interpersonal, communication and the ability to work with all levels of the company
• Must be able to effectively communicate (written and verbally) in English
• Willingness to work extended hours as needed
• Maintain work areas in a neat, orderly, and safe manner

Salary

Salary range: $31.36 - $41.82/hr. Actual rate will depend on skills and experience.

Physical Requirements

There are no special requirements of the job other than being able to perform normal computer-related tasks. No significant lifting requirements. Perform all duties in compliance with regulatory and company requirements.

Equal Employment Opportunity

Toray Advanced Composites employment practices offer equal employment opportunity and does not discriminate against its employees or applicants because of race, color, religion, sex, pregnancy, national origin, ancestry, age, marital status, physical or mental disability, medical condition, sexual orientation, or any other basis prohibited by law. Equal employment opportunity will be extended to all persons in all aspects of the employer/employee relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall, and termination.