AP Specialist II- Utilities

Upperline Health Inc; Nashville (TN); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Upperline Health Inc in Nashville, TN is seeking an Accounts Payable Specialist II to compile and maintain accounts payable records, ensure timely payments, and verify invoices in a fast-paced, multi-entity environment.

You will onboard vendors, manage the vendor master file, respond to inquiries, and support audit and compliance needs while protecting confidential information. This full-time role features a hybrid schedule with three in-office days and occasional remote work.

Qualifications

• 3+ years of accounts payable experience
• Experience with multi-entity organizations
• Exposure to vendor onboarding and management
• Experience in accounting system conversions during mergers/acquisitions
• Strong communication and problem-solving skills

Responsibilities

• Process and manage timely payments for utility accounts across all company locations, ensuring accuracy and avoiding late fees
• Maintain a utility tracker for account updates to stakeholders
• Set up new vendors in AP system, review W-9s, banking information, and compliance docs
• Maintain and update the vendor master file, eliminating duplicates or outdated records
• Answer vendor and utility provider inquiries, resolving billing issues and maintaining relationships
• Review and approve invoices with correct GL coding and proper documentation
• Complete administrative tasks to organize payable files for audits and compliance
• Protect vendor and payment information confidentiality

Skills

Accounts payable

Vendor management

Analytical skills

Attention to detail

Time management

Communication

Tools

Sage Intacct

Tipalti

Microsoft Office

Job description

Upperline Health is the nation’s largest provider group dedicated to lower extremity, wounds, and vascular care. Founded in 2017 with the ambitious goal of transforming specialty care, Upperline Health is a pioneer in bringing value-based care models into specialty care. Upperline delivers a more efficient path for patients to receive consistent and effective treatment for chronic illnesses.

Triage is temporary. Treatment is transformative. Upperline Health providers coordinate patients’ care among a team of specialists – physicians, advanced practice providers, care navigators, pharmacists, dieticians, and social workers for integrated treatment that addresses patients’ immediate and long-term health needs. We put patients at the center of value-based care.

This is a full-time position, offering a hybrid work schedule: 3 pre-set days per week in-office at our Nashville headquarters, with Tuesday and Fridays eligible for remote work.

About the Accounts Payable Specialist II

Upperline Health is looking for an Accounts Payable Specialist II to compile and maintain accounts payable records for our organization. The Accounts Payable Specialist II will ensure payments are completed and expenses are controlled by receiving and processing payments and verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner. Upperline is looking for strong performers who are self-starters, problem solvers, have exceptional attention to detail, and who are eager to tackle problems and tasks, both big and small, and can adapt and thrive in a fast-changing growth environment. As Upperline continues to grow rapidly throughout the U.S., there will be future career growth opportunities within the company.

What You’ll Do

• Process and manage timely payments for utility accounts (electric, gas, water, waste, telecom, etc.) across all company locations, ensuring accuracy and avoiding late fees or service disruptions
• Maintain a utility tracker with the intent of providing account updates to stakeholders as requested
• Set up new vendors in Accounts Payable system, including the review of W-9s, banking information, and compliance documentation, ensuring accurate onboarding and minimal payment disruption
• Maintain and update the vendor master file on an ongoing basis, verifying information for accuracy and eliminating duplicate or outdated records
• Answer vendor and utility provider inquiries, proactively engaging in open dialogue to resolve billing issues and maintain strong working relationships
• Review and approve invoices, ensuring accurate GL coding, appropriate documentation, and adherence to payment terms
• Complete administrative tasks to ensure appropriate documentation and organization of payable files, supporting audit and compliance needs
• Protect the organization's value by keeping vendor and payment information confidential
• Other duties as assigned

Qualifications of the Accounts Payable Specialist II

• 3+ years of accounts payable experience preferred, ideally within a fast-paced, multi-entity organization
• Prior exposure to vendor onboarding and management, and utility billing
• Previous experience or exposure to accounting system conversions, vendor migrations, or multi-entity accounting environments during mergers or acquisitions - Sage Intacct and/or Tipalti a plus
• Self-starter with demonstrated problem solving, decision-making, and analytical skills, with the ability to operate effectively amid organizational change and shifting priorities during transactions
• Strong customer service orientation and effective communicator, able to build rapport with newly acquired vendors and internal stakeholders during periods of transition
• Values exceptional attention to detail, high degree of accuracy, and confidentiality, particularly when handling sensitive deal-related and vendor information
• Effective verbal, listening and written communication skills
• Results driven with excellent organizational and time management skills to manage accounts payable across multiple entities and effectively prioritize and multi-task
• Demonstrates a sense of urgency and ability to meet deadlines, particularly during time-sensitive integration and closing periods
• Proficiency in Microsoft Office; comfort working with data across multiple accounting systems during consolidations is a plus

Job Type: Full Time

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.