AP Specialist - AC3 - #1015

ADP, Inc.; Tallahassee (FL); On-site; USD 63,039,000 - 65,904,000; Full time

Job summary

ADP, Inc. in Tallahassee seeks an AP Specialist to manage vendor setup and invoice processing for multiple departments. Responsibilities include responding to AP needs of internal and external clients, preparing tax forms, and maintaining inventories and supplier records.

The role requires two years in accounts payable, confidentiality, and strong MS Office skills, with attention to detail and timely delivery in a clerical environment.

Qualifications

• Two years of experience in accounts payable or similar role.
• Ability to handle confidential information.
• Proficiency with Microsoft Office and related accounting software.

Responsibilities

• Set up and maintain vendors in accounting system.
• Process invoices for payment and match receipts.
• Prepare bank deposits and manage stock of stationery.
• Maintain spreadsheets.
• Prepare 1099 and 1096 forms at year-end.
• Maintain vehicle registrations and related cards.
• Ensure technician access to company charge accounts.
• Balance inventory purchase receiving.
• Prepare monthly warranty reports and audit warranties.
• Audit subcontractor insurance certificates monthly.
• Handle sales tax reporting.
• Assist with bank reconciliations.
• Complete miscellaneous projects and duties.

Skills

Accounts payable experience

Confidentiality handling

Communication skills

Detail oriented

Time management

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

AP Specialist - AC3 - #1015

Active - Full Time Employee Clerical TALLA (Tallahassee), Tallahassee, FL, US

4 days ago Requisition ID: 1137

Salary Range: $22.00 To $23.00 Hourly

Position Summary:

The primary responsibilities of the Accounts Payable Specialist position include processing invoices for payment and the establishment/maintenance of vendors for multiple companies and departments. This position responds to accounts payable needs of both internal and external clients. Excellent customer service, communication, and follow up skills are required. This position reports to the Controller.

Position Responsibilities:

• Set up and maintain vendors in accounting system and respond to vendor inquiries regarding account matters.
• Process invoices for payment to include matching credit card bills with receipts and the proper recording of transactions by branch and department.
• Make bank deposits, assist in maintaining stock levels of stationery/other supplies.
• Maintain various spreadsheets.
• Prepare 1099 and 1096 forms at year-end.
• Maintain record of company vehicle registrations, insurance, fuel cards and driver assignments.
• Maintain technician access to various company charge account.s
• Balance inventory purchase receiving account.
• Prepare monthly warranty reports and perform annual audit of client warranties.
• Perform monthly audit of subcontractor insurance certificates.
• Sales tax reporting functions.
• Assist with bank reconciliations.
• Complete miscellaneous projects and duties.

Position Requirements:

• Two years of experience in accounts payable or similar accounting role is required.
• The ability to work with confidential matters is required.
• Proficiency in Microsoft Office computer applications and applicable operations programs.

Knowledge, Skills and Abilities Required:

• Accounting Concept Knowledge – Knowledge of accounting principles and practices, especially the ability to differentiate between balance sheet and income statement items.
• Communication – Must have above average communication skills and a sense of urgency.
• Administrative – Knowledge of administrative and office procedures and systems such as Microsoft Office, managing files and records, and workplace terminology.
• Problem Solving – This position interacts with multiple company departments, thereby requiring an attitude that fosters a teamwork approach to problem-solving.
• Must be detail oriented and possess good organizational and time management skills.