AP Specialist

J; Rittman (OH); On-site; USD 48,000 - 64,000; Full time

Job summary

J & O Plastics is seeking an Accounts Payable Specialist to manage the complete AP cycle, ensure accurate three-way matching, and support the month-end close with reconciliations and journal entries.

The role also involves purchasing goods and services for multiple departments, maintaining vendor records (W-9s), and cross-training with the AR Specialist to support the Finance Department. Attention to detail and reliability are essential.

Qualifications

• 3–5 years of accounts payable experience.
• Hands-on experience with three-way match, check runs, and vendor reconciliations.
• Proficiency with Microsoft Office, especially Excel.
• Excellent organizational skills and attention to detail.
• Strong time management, with ability to meet deadlines.
• Excellent interpersonal and customer service skills.
• Strong work ethic.

Responsibilities

• Process vendor invoices and match them to purchase orders and receiving documents (three-way match).
• Research and resolve pricing, quantity, and receiving variances with purchasing, receiving, and vendors.
• Prepare and manage the weekly check run; create AP activity reports.
• Assist with the monthly close, including reconciliations and journal entries.
• Prepare and post journal entries, such as accruals and AP adjustments.
• Provide AP schedules and supporting documentation for month-end reporting.
• Provide clerical support as needed (phones, mail, documents).
• Maintain vendor files and W-9s; keep records organized.

Skills

Time management

Attention to detail

Interpersonal skills

Customer service

Strong work ethic

Deadline oriented

Education

Bachelor's degree in accounting/finance

Tools

Microsoft Office (Excel)

ERP / accounting system

Job description

J &O Plastics, a leading manufacturer of quality custom injection molding is a dynamic growing manufacturing company committed to operational excellence.

With a strong focus on innovation, efficiency, and quality products, our team shows up every day to serve our customers and vendors with focus, ingenuity, and a commitment to quality. Each and every one of our employees is an integral part of our operations, and part of what makes J&O Plastics leaders in precision injection molding. We strive to create an inclusive environment that celebrates our different lived experiences, with the hope of fostering a community atmosphere.

Role summary

Reporting to the Director of Finance, the Accounts Payable Specialist confirms vendor payments are accurate, paid on time, and properly documented. The AP specialist manages the full AP cycle, from three-way match through weekly check runs. This role is also required to support the month-end close with reconciliations and journal entries.

Beyond AP, the AP Specialist is responsible to purchase goods and services for assigned departments. This assignment includes the maintain of vendor records. As a member of the Finance Department the successful candidate will assist in keeping the department on track and will be expected to cross train with and fill in for the AR Specialist. We are looking for someone who is possesses great attention to detail and is willing to be the”go to” person in the Finance Department.

Key responsibilities

Accounts payable

• Process vendor invoices and match them to purchase orders and receiving documents (three-way match).
• Research and resolve pricing, quantity, and receiving variances with purchasing, receiving, and vendors.
• Prepare and manage the weekly check run, making sure payments are accurate, approved, and on time.Create reports on accounts payable activity, such as aging, cash requirements, and vendor spend.
• Assist with the monthly close, including account reconciliations.
• Prepare and post journal entries, such as accruals and AP-related adjustments.
• Provide AP schedules and supporting documentation for month-end reporting.

Administrative support

• Provide clerical support when needed, such as answering phones, sorting and distributing mail, and preparing documents.
• Maintain the office supply inventory and order new supplies as needed.
• Purchase goods and services for Maintenance, IT, Accounting, Human Resources, and the office, following company policies and procedures.
• Maintain vendor files, including setup documents such as W-9s. Keep them organized so other staff can easily find files and records.
• Other duties and projects.

Qualifications-Required

• 3–5 years of accounts payable experience, or equivalent.
• Hands-on experience with three-way match, check runs, and vendor reconciliations.
• Proficiency with Microsoft Office, especially Excel, or related software.
• Excellent organizational skills and attention to detail.
• Strong time management, with a proven ability to meet deadlines.Excellent interpersonal and customer service skills.
• Strong work ethic.

Qualifications -Preferred

• Bachelor's degree in accounting, finance, or a related field.
• Experience supporting month-end close, including reconciliations and journal entries.
• Experience in a manufacturing environment.
• Experience with [ERP / accounting system].