AP Specialist

saas.group; Newark (NJ); Remote; USD 65,000 - 90,000; Full time

Benefits offered by this job

100% remote

Flexible time off

Autonomy

Small & friendly team

Global SaaS network

AI productivity tools

Job summary

saas.group is seeking an Accounts Payable Specialist to own the AP process for European and French entities within the Central Finance Team. You will manage invoices from multiple languages, reconcile card spend in Pleo and Ramp, and drive automation across a fast-growing SaaS portfolio.

The role emphasizes hands-on processes, data hygiene, and proactive collaboration with vendors while working remotely across CET hours.

Qualifications

• 5+ years in accounts payable or payment operations.
• Experience with European entities is a plus.
• Fluent English and clear communication with vendors and colleagues.

Responsibilities

• Review inbound vendor invoices for accuracy and approvals.
• Book invoices and batch payments using appropriate methods.
• Own and monitor the AP inbox daily and keep it organized.
• Reconcile Pleo and Ramp card transactions for assigned entities.
• Maintain vendor master data and documentation.

Skills

Accounts payable

Payment operations

English fluency

AI productivity tools

Tools

Pleo

Ramp

NetSuite

Job description

This role is part of our Central Finance Team at saas.group .

What is saas.group?

Think of us as the driving catalyst behind your favorite software success stories. saas.group, established in 2017, is on a mission to turbocharge promising B2B SaaS ventures, unlocking their full potential. As a Software-as-a-Service portfolio powerhouse, we specialize in acquiring small software treasures and polishing them into industry stars. With a dynamic, fully remote team of nearly 380+ colleagues spanning 50+ countries we are truly global and we are rewriting the playbook on SaaS innovation and collaboration. We grow 25 exciting brands under our umbrella.Feel free to explore our Candidate's Hub to get an insider's view, dive into our culture, gain valuable insights into our teams and how we work.

Learn more

Replay

Learn more

Also, don’t forget to follow saas.group on LinkedIn to stay up-to-date on our job openings, podcast episodes, and with all things happening at our company.

Profile Overview

We’re looking for an Accounts Payable Specialist to own the accounts payable process for our European and French entities. You’ll join our Central Finance Team and take full ownership of how vendor invoices come in, get checked, booked and paid, and how card spend in Pleo and Ramp is kept clean and reconciled. This is a hands‑on role for someone who knows AP and payment operations inside out and enjoys bringing order and structure to a process. Many of the invoices you’ll handle aren’t in English and come with local tax rules, so experience with European entities is a real advantage. You’ll also have room to build automations around Pleo and Ramp, turning manual steps into smooth workflows across a portfolio of fast‑growing SaaS brands.

Your immediate impact in the first 3-6 months will be:

• Take over the AP inbox and the day-to-day invoice and payment flow for our European and French entities, running it end-to-end without supervision.
• Bring Pleo and Ramp card reconciliations up to date and set a clear rhythm for following up on missing receipts, descriptions and coding.
• Reconcile and clean up the vendor master data, and set up a clear AP folder structure and documentation.

Your responsibilities

• Review incoming vendor invoices for accuracy, completeness and valid approvals, and follow up on disputed invoices through to resolution.
• Book invoices and batch them for payment using the right payment method.
• Own and monitor the AP inbox daily, keeping it organised and up to date.
• Reconcile Pleo and Ramp card transactions for your assigned entities.
• Track card transactions with missing receipts, descriptions or coding, and send regular reminders to cardholders in Pleo and Ramp.
• Own the vendor master data process, including regular reconciliation of the vendor master sheet.
• Build, organise and maintain the AP folder structure and documentation.

What You bring to the table

• 5+ years in accounts payable or payment operations, with strong payment processing experience. Experience with European entities is a big plus.
• Strong hands‑on proficiency in Pleo and Ramp. Experience building workflow automations around them is an advantage, and NetSuite experience is a plus, but not a must.
• Fluent English and a clear, proactive communication style with vendors, cardholders and colleagues.
• You’re able to work mainly within Central European Time (CET) business hours.
• You actively use AI tools to enhance personal productivity and work quality, staying curious about emerging capabilities and identifying opportunities to apply AI pragmatically in day-to-day work.

What’s in it for You

• Ultimate flexibility: We’re 100% remote. You can work from wherever you like, whenever you like.
• Freedom and autonomy: We’re a high-trust team, and you’ll be given lots of flexibility to solve problems in your own way — with plenty of help from the team when you need it.
• Minimum bureaucracy: We don’t like to get bogged down with meetings and red tape. We like to be efficient and keep momentum steady & sustainable.
• Small & friendly team: We help each other out, have fun, and joke around.
• Our network: We are a community of entrepreneurial SaaS professionals that regularly exchange ideas, knowledge, learning and expertise with each other internally.
• Flexible time off: We want you to recharge your batteries when needed.

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saas.group is committed to creating a diverse and inclusive workplace. We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We celebrate diversity and are committed to creating an inclusive environment for all employees. If you're passionate about working with a team that values innovation, excellence, and fairness, we encourage you to apply.

We believe in fair and transparent pay. Salary ranges at saas.group are location-adjusted, targeting local market medians for a remote-first environment, and will be shared with our potential future employees in writing before your first interview - so you have everything you need to evaluate the opportunity.

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