AP & Purchasing Specialist — District Finance

Education Service Center Region 13; Lago Vista (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive Salary

Generous Benefits

Job summary

Lago Vista Independent School District in Lago Vista, Texas, seeks an Accounts Payable & Purchasing Specialist to manage invoices, purchase orders, requisitions, and vendor data with precision and timeliness.

Responsibilities include processing payments, maintaining records, resolving discrepancies, and supporting purchasing activities across the district. A high school diploma is required, bachelor’s degree preferred, with strong accounting software skills.

Qualifications

• Knowledge of accounts payable, purchasing, cash receipt, and basic accounting principles.
• Knowledge of purchasing procedures and applicable laws, regulations, and district policies.
• Ability to accurately review and process invoices, purchase orders, requisitions, receipts, and payment documentation.
• Ability to identify and resolve discrepancies involving invoices, orders, shipments, and vendor accounts.
• Ability to maintain accurate, organized, and auditable financial records.
• Ability to work accurately with numbers and meet established deadlines.
• Proficiency in accounting, financial management, spreadsheet, database, word-processing, and purchasing software.
• Strong organizational, communication, customer service, and interpersonal skills.
• Ability to maintain confidentiality of financial and vendor information.

Responsibilities

• Receive, review, and process accounts payable invoices, requisitions, purchase orders, receipts, and related documentation for timely payment.
• Verify invoices and supporting documentation for completeness, accuracy, appropriate approvals, pricing, quantities, and compliance with purchase orders.
• Enter and process accounts payable transactions in the district's accounting system.
• Review outstanding invoices and payment documentation to ensure timely processing and resolution.
• Identify and resolve discrepancies involving invoices, purchase orders, incorrect orders, shipments, pricing, quantities, and vendor accounts.
• Communicate with vendors, district staff, and other departments as needed to resolve payment-related questions and discrepancies.
• Maintain accurate records of payments and accounts payable transactions.

Skills

Accounts payable

Purchasing

Cash receipt

Basic accounting

Vendor management

Record keeping

Numerical accuracy

Organizational skills

Communication skills

Confidentiality

Education

High school diploma or GED

Bachelor's degree preferred

Accounting/finance/business coursework preferred

Tools

Spreadsheet software

Database software

Word processing

Purchasing software

Accounting software

Job description

Lago Vista Independent School District in Lago Vista, Texas, seeks an Accounts Payable & Purchasing Specialist to manage invoices, purchase orders, requisitions, and vendor data with precision and timeliness.

Responsibilities include processing payments, maintaining records, resolving discrepancies, and supporting purchasing activities across the district. A high school diploma is required, bachelor’s degree preferred, with strong accounting software skills.