AP Operations Specialist—Invoices & Payments

Careington International Corporation; Frisco (TX); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Careington International Corporation is seeking an Accounts Payable Operations Coordinator to support invoice review, payment processing, vendor coordination, and process improvements. The role functions as a technical resource within AP to ensure accuracy, compliance, and efficiency.

The position starts with a hybrid schedule—in the office 3 days a week and 2 days from home—with a future move to five days in the office in Spring/Summer 2027.

Qualifications

• Associate’s degree or equivalent work experience in Accounting, Finance, Business Administration, or a related field.
• 4+ years of accounts payable or accounting operations experience.
• Strong understanding of accounts payable processes, invoice workflows, and payment procedures.
• Experience reviewing invoices, coding, approvals, and payment documentation.
• Strong attention to detail and organizational skills.
• Intermediate proficiency in Microsoft Excel and Adobe.

Responsibilities

• Review and process accounts payable invoices, payment requests, and supporting documentation in an accurate and timely manner.
• Perform detailed review of invoice coding, approvals, supporting documentation, and payment batches prior to processing.
• Assist with daily payment operations, including EFTs, checks, wires, and vendor payment coordination.
• Serve as a resource for AP-related questions, issue resolution, and process support.
• Research and resolve invoice discrepancies, vendor inquiries, payment issues, and aging items.
• Support monthly close processes by assisting with invoice cutoff procedures, accrual support, reconciliations, and reporting requests.
• Monitor compliance with internal controls, company policies, approval workflows, and purchasing procedures.
• Assist with testing, implementation support, and ongoing maintenance of AP automation tools, financial systems, and workflow processes.
• Partner with leadership to improve workflows and operational efficiency.
• Assist with cross-training and knowledge transfer within the Accounts Payable function.
• Maintain organized documentation and support audit requests for internal and external reviews.
• Identify opportunities for workflow improvements and process efficiencies.
• Support vendor setup and maintenance processes, including review of required documentation and compliance requirements.
• Assist leadership with special projects and operational initiatives as needed.

Skills

Accounts Payable

Excel

Attention to detail

Communication

Time management

Education

Associate's degree or equivalent

Bachelor's degree preferred

Tools

Microsoft Dynamics GP

Adobe

Job description

Careington International Corporation is seeking an Accounts Payable Operations Coordinator to support invoice review, payment processing, vendor coordination, and process improvements. The role functions as a technical resource within AP to ensure accuracy, compliance, and efficiency.

The position starts with a hybrid schedule—in the office 3 days a week and 2 days from home—with a future move to five days in the office in Spring/Summer 2027.