AP Operations Lead

ChemPoint; Bellevue (WA); Hybrid; USD 92,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Vision & Dental

Retirement plan

Time off program

Hybrid work model

Job summary

ChemPoint in Bellevue, WA is seeking an AP Operations Lead to own end-to-end accounts payable processes, drive governance, and ensure accurate, timely payments while strengthening internal controls. You will partner with Finance and IT, manage vendor data, support month-end close, and lead automation initiatives to improve efficiency and supplier experience.

This hybrid role offers a competitive salary and a comprehensive benefits package, with opportunities to influence processes and compliance

Qualifications

• Bachelor's degree in Business Administration, Accounting, Finance or related field.
• 5+ years of Accounts Payable or Accounts Receivable experience.
• Strong knowledge of AP operations, invoice-to-payment workflows, and GAAP.
• Experience with ERP/AP systems and month-end close activities.
• Ability to identify root causes, resolve issues, and drive process improvements.

Responsibilities

• Own the end-to-end Accounts Payable process, ensuring timely and accurate processing of invoices and vendor payments.
• Monitor invoice processing queues, manage exceptions, and resolve aged or outstanding invoices.
• Set up and maintain vendor records and master data.
• Support month-end close activities related to Accounts Payable.
• Review and reconcile AP-related general ledger accounts and coordinate with Accounting for accurate reporting.
• Serve as the primary escalation point for suppliers and internal stakeholders on AP issues.
• Develop, maintain, and improve AP policies, procedures, and training materials.
• Lead data-driven analysis of AP performance to identify trends and improvements.
• Support automation initiatives and system enhancements with IT and vendors.

Skills

Attention to detail

Analytical thinking

Communication

Problem solving

Cross-functional collaboration

Time management

Education

Bachelor's degree in Business Administration, Accounting, Finance

Tools

Microsoft Great Plains

Dynamics CRM

Dynamics 365

Excel

AP automation tools

Job description

We value passion, energy, and enthusiasm to ignite transformation in our industry.

Start your career journey with ChemPoint! Be part of our team that is transforming the chemical, ingredient, and industrial finished products industry.

Primary Purpose:

The AP Operations Lead is responsible for the end-to-end ownership, governance, and performance of the Accounts Payable function, ensuring accurate, timely, and compliant processing of supplier invoices and payments. This role serves as the primary point of accountability for AP operations, including invoice workflow management, escalations, reconciliations, month-end close activities, and service level performance. The AP Operations Lead partners closely with stakeholders across the business to resolve issues, strengthen internal controls, and deliver a positive supplier experience. The role monitors operational metrics, drives process improvements, and identifies opportunities for automation and efficiency. As the functional owner of AP, this position ensures operational excellence while supporting the company's greater financial, compliance, and reporting objectives.

What You'll Do:

• Own the end-to-end Accounts Payable process, ensuring timely and accurate processing of invoices and vendor payments.
• Monitor invoice processing queues, manage exception handling, and drive resolution of aged or outstanding invoices.
• Set up and maintain vendor records and master data.
• Support month-end close activities related to Accounts Payable.
• Review and reconcile AP-related general ledger accounts and partner with Accounting to ensure accurate financial reporting.
• Serve as the primary escalation point for suppliers and internal business stakeholders regarding AP-related issues.
• Develop, maintain, and improve Accounts Payable policies, procedures, and training materials.
• Analyze Accounts Payable performance metrics to identify trends, root causes, and opportunities for improvement.
• Support data-driven decision-making through reporting and operational analysis.
• Lead process improvement initiatives focused on automation, efficiency, scalability, and operational excellence.
• Serve as the subject matter expert for Accounts Payable systems and tools.
• Partner with IT and external vendors to design, test, implement, and optimize system enhancements and integrations.
• Stay informed on emerging Accounts Payable technologies, industry trends, and regulatory changes, and recommend improvements as appropriate.
• Prepare audit documentation and support internal and external audits related to Accounts Payable processes and transactions.
• Ensure compliance with internal controls, company policies, and applicable regulatory requirements.

What You'll Need:

• Bachelor's degree in Business Administration, Accounting, Finance, or a related field from an accredited four-year institution preferred.
• 5+ years of Accounts Payable or Accounts Receivable experience.
• Strong knowledge of Accounts Payable operations, invoice-to-payment workflows, internal controls, and generally accepted accounting principles (GAAP).
• Experience performing and reviewing AP-related account reconciliations, accruals, aging analysis, and month-end close activities.
• Demonstrated ability to identify root causes, resolve operational issues, manage escalations, and drive timely resolution of exceptions.
• Strong analytical and problem-solving skills with the ability to interpret operational and financial data, monitor performance metrics, and recommend process improvements.
• Advanced proficiency in Microsoft Excel, including data analysis, reporting, reconciliations, and trend analysis.
• Experience working with ERP and AP systems such as Microsoft Great Plains, Dynamics CRM, Dynamics 365, or similar platforms; experience with AP automation tools and workflow solutions is preferred.
• Ability to monitor service levels, operational performance, and process effectiveness using KPIs, dashboards, and reporting tools.
• Strong communication and relationship management skills with the ability to collaborate effectively across Finance, Accounting, business stakeholders, and external suppliers.
• Working knowledge of AP compliance requirements, audit support processes, approval workflows, and financial controls.
• Proven ability to identify, recommend, and support automation, standardization, and continuous improvement initiatives that enhance efficiency, accuracy, and compliance.
• Highly organized and self-directed, with the ability to manage multiple priorities, meet deadlines, and perform effectively in a fast-paced environment.
• Commitment to staying current on Accounts Payable best practices, emerging technologies, regulatory changes, and industry trends, and applying those insights to improve operational performance.

Where You'll Work:

This is a hybrid role in Bellevue, WA

Pay and Benefits:

• The salary range for this position is $92,000 - $100,000 annually.
• The specific salary offered to a candidate may be influenced by a variety of factors including the candidate’s relevant experience, education, training, certifications, qualifications, and work location.
• Available employee benefits include health, vision, dental coverage, along with industry-leading retirement and time off programs.

What You Can Expect:

Strong work/life flexibility.

• To be surrounded by an inclusive team who is collaborative and committed to the achievement of the company.
• To be rewarded for your contributions with a targeted annual company bonus and annual salary reviews.
• Competitive pay and benefits.

We are ChemPoint

We are fanatical about every customer and supplier interaction and dedicated to reaching customers and delivering actionable insights to enable producer success. We're the leader in the marketing, sales, and distribution of specialty and fine chemicals. ChemPoint represents over 70 suppliers and 220 product lines in North America, Latin America, the Middle East, and Africa.

We offer a Total Rewards package that includes market aligned pay and incentives as well as a diverse benefits offering to support our employees’ physical, emotional, and financial wellbeing.

ChemPoint supports sustainable solutions for the world around us so that we can do our part to help keep our communities healthy, fed, clean, and safe!

We are committed to a diverse workforce and a culture of inclusion.

Through our dedicated Employee Resource Networks, we provide the development and growth opportunities to empower us to redefine our industry while making a difference in our communities.

ChemPoint is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against based on their race, gender, sexual orientation, gender identity, religion, national origin, age, disability, veteran status, or other protected classification. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you require a reasonable accommodation due to a disability during the hiring process, please contact us at [e-mail].

ChemPoint does not accept unsolicited resumes from recruiters, employment agencies, or staffing firms (collectively Recruiting Firms). Recruiting Firms must enter into a Master Services Agreement (MSA) with ChemPoint prior to submitting any information relating to a potential candidate. All searches must be initiated by ChemPoint's Talent Acquisition team and candidates must be submitted via Applicant Tracking System (ATS) by approved vendors who have been expressly requested to make a submission for a specific job opening. No placement fees will be paid to any firm unless the aforementioned conditions have been met. Contacting our hiring managers directly is prohibited.