AP Manager: Scale Automation & Audit-Ready Finances

Headway; United States; Remote; USD 110,000 - 173,000; Full time

Benefits offered by this job

Health benefits

Retirement savings

Equity opportunity

Job summary

Headway is seeking an experienced AP Manager to own and optimize the accounts payable function across the organization. You will lead invoice processing, approvals, payments, and monthly closings, while supporting audits with external firms such as KPMG.

The role emphasizes scalable processes, automation, and strong internal controls. You will collaborate with Corporate Accounting and FP&A to improve accrual accuracy, cash forecasting, and vendor issue resolution, and you’ll mentor future AP

Qualifications

• 7+ years of accounting experience with 3+ years in AP operations in high-growth/complex environments (healthcare, fintech, or SaaS preferred).
• Proven experience with month-end close, reconciliations, and audit support.
• Strong knowledge of AP-related US GAAP and internal controls.
• Hands-on operator who can implement scalable processes and drive automation.
• Excellent communicator with cross-functional collaboration skills.

Responsibilities

• Lead end-to-end AP operations including invoice processing, approvals, payments, accruals, and prepaids to ensure timely and accurate posting to the GL.
• Own month-end and year-end close procedures for AP, including reconciliations and cut-off controls, reducing post-close adjustments and supporting a clean trial balance.
• Prepare, review, and maintain audit-ready PBCs and serve as the primary AP SME for external auditors such as KPMG.
• Drive process improvements and automation initiatives to scale AP workflows, reduce manual effort, and strengthen internal controls.
• Partner with Corporate Accounting and FP&A to support accrual accuracy, cash forecasting, and timely vendor issue resolution.
• Build standardized AP procedures and expectations, with future opportunity to mentor and manage additional AP resources as the function scales.
• Enhance automation and process efficiency by leveraging AI tools to streamline workflows and improve accuracy and scalability.

Skills

AP management

Month-end close

US GAAP

Audit support

Process automation

Vendor management

NetSuite

Ramp

AI tooling

Tools

NetSuite

Ramp

Job description

Headway is seeking an experienced AP Manager to own and optimize the accounts payable function across the organization. You will lead invoice processing, approvals, payments, and monthly closings, while supporting audits with external firms such as KPMG.

The role emphasizes scalable processes, automation, and strong internal controls. You will collaborate with Corporate Accounting and FP&A to improve accrual accuracy, cash forecasting, and vendor issue resolution, and you’ll mentor future AP