AP Coordinator

ARMADA Supply Chain Solutions; Pittsburgh (Allegheny County); Hybrid; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an Accounts Payable Coordinator to manage vital financial processes. In this role, you will ensure timely payments, maintain vendor relationships, and support financial reporting efforts. The ideal candidate will have a strong background in accounts payable, excellent attention to detail, and the ability to thrive in a fast-paced environment. This full-time position offers a hybrid work schedule, allowing for flexibility while contributing to the financial accuracy of the organization. If you are proactive and detail-oriented, this is an exciting opportunity to make a significant impact.

Qualifications

• 3+ years of experience in accounts payable and financial processes.
• Strong attention to detail and ability to manage multiple tasks.

Responsibilities

• Process and verify vendor invoices for timely payments.
• Collaborate with departments to resolve discrepancies efficiently.

Skills

Accounts Payable

Attention to Detail

Problem-Solving

Organizational Skills

Financial Reporting

Education

High School Diploma

Degree in Accounting or Finance

Job description

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Summary

As an Accounts Payable Coordinator, you will play a critical role in managing the company's accounts payable processes. This includes processing a high volume of vendor invoices, ensuring accurate and timely payments, and maintaining strong relationships with vendors and internal departments. The ideal candidate will be proactive, detail-oriented, experienced in accounts payable, and passionate about financial accuracy.

Job Responsibilities

1. Process and verify PO and Non-PO related invoices for payment, ensuring accuracy and compliance with policies and payment terms.
2. Manage the approval workflow for invoices and ensure timely payment processing.
3. Collaborate with departments to resolve invoice discrepancies for accurate and timely payments.
4. Maintain accurate records of Vendor Chargebacks.
5. Handle vendor inquiries and build relationships to resolve issues efficiently.
6. Manage the group inbox by monitoring, forwarding, and responding to emails.
7. Assist with payment processing according to company policies and procedures.
8. Support month-end and year-end closing processes.
9. Assist in preparing financial reports and audits.
10. Support the implementation of KPIs and other performance metrics.
11. Maintain SOPs for owned processes.
12. Perform account analysis and reconciliations.
13. Adhere to finance policies, procedures, and internal controls.
14. Perform additional duties as required by the finance team.

Qualifications

• High school diploma or equivalent; degree in Accounting, Finance, or related field preferred.
• At least 3 years of accounts payable experience.

Other Requirements

• Ability to work a hybrid schedule.
• Ability to prioritize, multitask, and work in a fast-paced environment.
• Ability to work independently and in a team.
• Excellent attention to detail and organizational skills.
• Motivated with a desire to learn.
• Open to new ideas and change, with a focus on continuous improvement.
• Strong problem-solving skills, with the ability to analyze and present information clearly.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Accounting/Auditing and Finance

Industries

Transportation, Logistics, Supply Chain, and Storage

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