Accounts Payable Accountant

Dallas - Metric; Dallas (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Dallas - Metric is seeking a Senior Accounts Payable Accountant to manage the accounts payable function for our nonprofit organization. This role emphasizes accurate processing of invoices, payments, and reimbursements while maintaining strict internal controls and grant compliance.

The ideal candidate will have 3–4 years AP experience, nonprofit accounting exposure, and proficiency with ERP systems like Sage Intacct or NetSuite. Hybrid opportunities and formal close support are possible.

Qualifications

• Strong knowledge of GAAP and nonprofit accounting.
• Experience with grant accounting and fund accounting is desirable.
• Proficiency in Excel and MS Office; ability to reconcile and analyze data.

Responsibilities

• Oversee accounts payable processes and ensure accuracy and timeliness.
• Process vendor invoices, payments, reimbursements, and check runs.
• Maintain vendor records, including W-9s and payment data.
• Prepare IRS Form 1099s and support month-end/year-end closings.
• Assist with cash flow forecasting and grant fund allocation.
• Support audits with schedules and documentation.

Skills

GAAP knowledge

Nonprofit accounting

Excel

Analytical skills

Communication skills

Time management

Independence

Education

Bachelor's degree in Accounting/Finance

Tools

Sage Intacct

NetSuite

Job description

Description

Position Summary

The Senior Accounts Payable Accountant is responsible for overseeing the organizations accounts payable function while ensuring timely, accurate, and compliant processing of invoices, payments, and expense reimbursements. This role supports the nonprofits financial operations by maintaining strong internal controls, ensuring compliance with grant and donor restrictions, assisting with month-end and year-end close processes. The ideal candidate has strong accounting knowledge, nonprofit finance experience, and excellent organizational and communication skills.

Key Responsibilities

• Oversee the daily accounts payable process, ensuring invoices are accurately coded, approved, and processed in a timely manner.
• Review and process approvals of vendor invoices, payment requests, employee reimbursements, and check runs.
• Maintain vendor records, including W-9 documentation and payment information.
• Prepare and file annual IRS Form 1099s in compliance with federal regulations.
• Reconcile accounts payable subledger to the general ledger.
• Assist with month-end and year-end closing activities, including accruals and account reconciliations.
• Monitor outstanding liabilities and aging reports, resolving discrepancies promptly.
• Ensure compliance with organizational policies, GAAP, grant requirements, and nonprofit accounting standards.
• Support external audits by preparing schedules, documentation, and responding to auditor requests.
• Assist with cash flow planning by forecasting payment obligations.
• Collaborate with managers to ensure expenses are properly allocated to grants, programs, and funding sources.
• Identify opportunities to improve AP processes, internal controls, and workflow efficiencies.
• Maintain confidentiality of financial and employee information.
• Perform other accounting and finance duties as assigned.

Requirements

Qualifications

Education

Bachelors degree in Accounting, Finance, or a related field required.

Experience

• 3-4 years of accounting experience, accounts payable focused.
• Minimum of 2 years of nonprofit accounting experience preferred.
• Experience with grant accounting and fund accounting is desirable.
• Experience with accounting software such as Sage Intacct, NetSuite, or similar ERP systems preferred.

Knowledge, Skills, and Abilities

• Strong understanding of Generally Accepted Accounting Principles (GAAP).
• Knowledge of nonprofit accounting, fund accounting, and grant compliance.
• Excellent analytical, problem-solving, and reconciliation skills.
• High level of accuracy and attention to detail.
• Strong organizational and time management skills with the ability to meet deadlines.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating effectively with cross-functional teams
• Demonstrated integrity and commitment to confidentiality.

Working Conditions

• Primarily office work environment (some opportunity for hybrid days).
• May require extended hours during month-end, year-end, or audit periods.
• Ability to sit for extended periods and occasionally lift up to 20 pounds.

Preferred Competencies

• Process improvement
• Internal controls
• Vendor relationship management
• Grant compliance
• Customer service orientation
• Collaboration and teamwork
• Ethical judgment and accountability