AP Coordinator

PGW Auto Glass; Cranberry Township (Butler County); Hybrid; USD 40,000 - 65,000; Full time

Job summary

An established industry player is seeking an Accounts Payable Coordinator to ensure the accurate and timely processing of vendor invoices. This role is pivotal in maintaining organized records, adhering to company policies, and enhancing operational efficiencies. The ideal candidate will bring a strong background in accounts payable, excellent communication skills, and a customer service-oriented mindset. In this hybrid work environment, you will collaborate with team members both in-office and remotely, making a significant impact on the financial operations of the company. If you are detail-oriented and proactive, this opportunity is perfect for you.

Qualifications

• 2+ years of accounts payable experience required.
• Strong knowledge of accounting procedures and vendor management.

Responsibilities

• Process vendor invoices and maintain organized records.
• Support month-end closing processes and resolve discrepancies.

Skills

General accounting procedures

Accounts payable processes

Communication skills

Problem-solving

Attention to detail

Customer service orientation

Education

High school diploma or GED

Associate’s degree in Accounting

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Oracle Fusion

Job description

Job Summary: The Accounts Payable Coordinator is responsible for the accurate and timely processing of vendor invoices and related payments. This includes maintaining organized records, ensuring compliance with company policies, and supporting process improvements. The role also involves researching and resolving discrepancies, maintaining vendor records, and providing exceptional internal and external customer service.

1. Accurately prepare, record, verify, and process vendor invoices for goods and services in a timely manner.
2. Respond promptly and professionally to vendor inquiries.
3. Maintain organized and complete documentation of transactions, including filing and recordkeeping.
4. Ensure adherence to internal controls, company policies, and applicable external regulations.
5. Obtain and validate W-9 forms for new vendor setup and ensure accuracy in vendor information.
6. Review payment terms and ensure prompt processing to take advantage of available discounts.
7. Identify and recommend opportunities for process improvement within accounts payable operations.
8. Assist with month-end closing processes and support other accounting functions as needed.

Qualifications

• High school diploma or GED required.
• Minimum of 2 years of accounts payable experience required.
• Associate’s degree in Accounting or a related field preferred.

Knowledge, Skills, and Abilities

• Strong knowledge of general accounting procedures and accounts payable processes.
• Excellent written and verbal communication skills.
• Ability to effectively communicate with team members across all levels of the organization.
• Proven ability to work independently and proactively resolve issues.
• Experience with purchase orders and invoice matching.
• High level of attention to detail and accuracy.
• Customer service-oriented mindset with a commitment to professionalism.
• Proficiency in Microsoft Office, especially Excel, Outlook, and Word.
• Prior experience with data entry; Oracle Fusion experience is a plus.

Work Environment & Physical Demands

• Must be able to work in an environment with frequent interruptions while maintaining focus and accuracy.
• Requires patience, strong listening skills, and the ability to perform effectively under pressure.
• Standard office work environment with prolonged periods of computer use.

This is a hybrid work environment. Team members are expected to work three days per week in the corporate office and two days from home.

Additional Information

Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.