AP Clerk

Synergy Flavors; Wauconda (IL); Hybrid; USD 29,000 - 44,000; Full time

Job summary

Synergy Flavors, Inc. in Wauconda, Illinois, is seeking an Accounts Payable Clerk to manage day-to-day vendor invoices using automated and general ledger systems.

You will ensure accurate data entry, review invoices, and handle exceptions within approved controls in a hybrid work setting. The role requires a high school diploma, 3+ years AP experience, and strong communication and detail orientation to collaborate with vendors and internal teams.

Qualifications

• High school diploma required.
• Associate’s degree in Accounting or related field preferred.
• 3+ years of progressive Accounts Payable experience.
• Ability to work independently and coordinate priorities across accounting and cross-functional teams.
• Strong professional communication skills with vendors, management, and internal stakeholders.
• Exceptional attention to detail with a strong work ethic and commitment to accuracy, compliance, and internal controls.
• Ability to manage competing priorities, meet aggressive deadlines, and maintain performance in a fast-paced, high-volume environment.

Responsibilities

• Process high volumes of vendor invoices accurately and efficiently in accordance with company policies and payment terms.
• Respond to vendor inquiries via phone and email regarding invoice status, payments, and account balances.
• Prepare and submit payment files for check, ACH, and wire transfers in coordination with banking requirements and internal controls.
• Perform balance sheet account reconciliations and investigate variances to ensure accuracy and completeness.
• Support and lead initiatives related to process automation and enhancements to improve efficiency, accuracy, and internal controls.
• Support internal and external audit requests for data
• Ensure all accounts payable deadlines are met in alignment with month-end and year-end close schedules established by management.
• Assist with month-end close activities, including invoice cutoff, accrual support, and reporting preparation.
• Maintain and update vendor master data, ensuring accuracy, completeness, and compliance with internal standards.
• Perform additional duties and responsibilities as assigned to support business needs.

Skills

Accounts Payable

Independent worker

Communications

Attention to detail

Time management

Education

High school diploma

Associate's degree in Accounting

Job description

Company Overview

Synergy Flavors, part of the Carbery Group, is more than just a leading international supplier of ingredients to the global food and beverage industry—we’re a team driven by purpose. Our vision is simple yet powerful: enriching lives through healthier and tastier foods.

Company Overview

Synergy Flavors, part of the Carbery Group, is more than just a leading international supplier of ingredients to the global food and beverage industry—we’re a team driven by purpose. Our vision is simple yet powerful: enriching lives through healthier and tastier foods.

We believe great flavor starts with great people. That’s why we’re committed to hiring creative, passionate individuals who want to make a real impact. With deep expertise across food, beverage, and nutrition, our teams develop high-quality taste solutions that inspire innovation and elevate everyday experiences.

Your Role in Synergy's Success

Position Summary

The Accounts Payable Clerk is responsible for the day-to-day processing of vendor invoices using automated systems, general ledger systems, and established workflows. This role focuses on accurate data entry, invoice review, exception handling and timely processing while ensuring compliance with company policies and internal controls.

How You Will Contribute

Key Responsibilities

• Process high volumes of vendor invoices accurately and efficiently in accordance with company policies and payment terms.
• Respond to vendor inquiries via phone and email regarding invoice status, payments, and account balances.
• Prepare and submit payment files for check, ACH, and wire transfers in coordination with banking requirements and internal controls.
• Perform balance sheet account reconciliations and investigate variances to ensure accuracy and completeness.
• Support and lead initiatives related to process automation and enhancements to improve efficiency, accuracy, and internal controls.
• Support internal and external audit requests for data
• Ensure all accounts payable deadlines are met in alignment with month‑end and year‑end close schedules established by management.
• Assist with month‑end close activities, including invoice cutoff, accrual support, and reporting preparation.
• Maintain and update vendor master data, ensuring accuracy, completeness, and compliance with internal standards.
• Perform additional duties and responsibilities as assigned to support business needs.

Qualifications & Skills Required

• High school diploma required; Associate’s degree in Accounting or related field preferred
• 3+ years of progressive Accounts Payable experience
• Ability to work independently with minimal supervision while effectively coordinating priorities and workflows across accounting and cross‑functional teams.
• Strong professional communication skills with the ability to interact confidently with vendors, management, and internal stakeholders.
• Exceptional attention to detail with a strong work ethic and commitment to accuracy, compliance, and internal controls.
• Ability to manage competing priorities, meet aggressive deadlines, and maintain performance in a fast‑paced, high‑volume environment.

Salary Range: $ 21.13 - $31.69

The actual compensation that you will be offered will depend on a variety of factors including geography, skills and abilities, education, experience and other relevant factors. This role will remain open until filled.

Department: Finance/Accounting

Location: Wauconda, Illinois

Work Arrangement: Hybrid

Reporting To: Controller

Our Commitment to our People

We are a diverse and growing workforce of over 1,000 people across eight countries globally. As we continue to grow, we want to ensure that Carbery Group continues to be a place where people are supported to develop and feel that they can do their best work. We are committed to driving growth, developing future capability and delivering results through our dedicated teams.

We offer competitive salaries, comprehensive benefits, and an inclusive workplace where your skills, perspectives, and experience help shape the future of our industry. Join us and be part of a team that values collaboration and makes a meaningful impact - from local communities to global markets.

Carbery Group is proud to be an Equal Opportunity Employer, committed to fostering a supportive work environment.