AP Clerk

Traylor Bros., Inc.; Secaucus (NJ); On-site; USD 42,000 - 62,000; Full time

Job summary

Traylor Bros., Inc. seeks an Accounts Payable Clerk to manage vendor invoices, reconcile statements, and administer payments while supporting project accounting and internal controls.

The role emphasizes accurate financial recordkeeping, timely processing, and strong communication with project personnel and vendors. OnBase familiarity is a plus, and candidates should be detail-oriented and organized for on-site work in New Jersey.

Qualifications

• Experience managing accounts payable and vendor payments.
• Proficiency in financial recordkeeping and invoice processing.
• Strong attention to detail and effective communication.

Responsibilities

• Process vendor invoices accurately and timely and ensure proper approvals.
• Reconcile vendor statements and research discrepancies to maintain account accuracy.
• Post transactions to accounting system and run weekly check runs and ACH payments.
• Maintain vendor records, W-9 forms, tax documentation, and related data.
• Support month-end/year-end closing activities and internal audits as needed.
• Respond to vendor inquiries and provide timely payment status updates.

Skills

Accounts payable

Vendor reconciliation

Invoice processing

Financial recordkeeping

Clerical accuracy

Communication

Time management

Tools

OnBase

Job description

AP Clerk opportunity with Traylor Bros., Inc!

Traylor Bros., Inc. (TBI) is one of the most respected and sought-after tunneling firms in a very specialized industry. We are one of the few companies that possess the ability to complete the most technically demanding underground projects, whether soft ground or hard rock. Our track record of more than 110 projects and 90-plus miles of bored tunnels speaks for itself.

What makes us different?

Our Mission is to excel at constructing complex infrastructure safer, better, and faster by engaging the entrepreneurial and innovative spirit of our team members and providing a limitless opportunity for personal and professional growth in a close-knit and collaborative organization.

Our Core Values

• Safety.
• People.
• Innovation.
• Ethics.
• Communication.
• Community.

Summary

Position Summary

The Accounts Payable Clerk is responsible for administering accounts payable processes, including vendor invoice processing, account reconciliations, payment administration, vendor account maintenance and financial recordkeeping. This role provides financial and administrative support to ensure accurate, timely and efficient accounts payable operations while supporting project accounting activities and maintaining compliance with company policies, contractual requirements and internal controls.

Key Tasks And Responsibilities

• Process vendor invoices accurately and timely through OnBase and accounting systems
• Review invoices for proper coding, supporting documentation, contract compliance and required approvals
• Monitor invoice workflow and follow up with project personnel to ensure timely processing and approval of invoices
• Run all required processes within OnBase and post transactions to the accounting system
• Process weekly check runs, ACH payments and other approved disbursements
• Reconcile vendor statements and research discrepancies to ensure account accuracy
• Investigate and resolve invoice discrepancies, payment issues, duplicate invoices and vendor inquiries
• Maintain vendor records, including W-9 forms, tax documentation, and supporting account information
• Assist with vendor onboarding and ensure all required documentation is received and maintained
• Track outstanding invoices, credits and aged payables to support accurate financial reporting
• Generate and distribute weekly, monthly, and ad hoc accounts payable reports
• Assist with month-end and year-end closing activities, including account reconciliations
• Maintain organized electronic and physical files in accordance with company record retention policies
• Respond to inquiries from vendors and internal departments regarding invoice status and payment activity
• Support internal and external audits by providing required documentation and account information
• Perform general administrative and accounting support duties as assigned

Skills And Abilities

• Strong understanding of accounts payable procedures and financial recordkeeping
• Ability to reconcile vendor accounts and analyze financial data for accuracy and completeness
• Excellent attention to detail and commitment to accuracy
• Strong verbal and written communication skills
• Effective organizational and time management skills with the ability to manage multiple priorities and deadlines
• Strong analytical and problem-solving skills