AP Clerk

XNRGY Climate Systems; Mesa (AZ); On-site; USD 42,000 - 65,000; Full time

Job summary

XNRGY Climate Systems in Mesa, AZ is seeking an AP Clerk to support the finance team in a fast-paced manufacturing environment. You will process invoices, perform 3-way matching, handle vendor payments, and reconcile expenses to ensure timely, accurate financial records.

Responsibilities include resolving discrepancies, coding invoices to GL accounts, maintaining ERP records, and collaborating with Purchasing, Receiving, and Accounting to support month-end close and reporting integrity.

Qualifications

• Bachelor's degree in Accounting or equivalent experience in Accounts Payable.
• 5+ years of related Accounts Payable experience.
• Ability to code supplier invoices to GL accounts accurately.
• Experience processing high-volume AP transactions and month-end close.

Responsibilities

• Process and verify invoices with 3-way matching in line with policies.
• Process weekly supplier payments and optimize discounts.
• Investigate discrepancies and coordinate resolution with Purchasing and Vendors.
• Obtain invoice approvals in line with the approval matrix.
• Communicate payment status and reconcile statements with vendors.
• Review employee expense reports for policy compliance.
• Reconcile AP sub-ledger and support month-end close.
• Coordinate accounting analyses and expense-related research.
• Record disbursements in the ERP system accurately.
• Archive invoices and related documents electronically.
• Assist with special projects and ad hoc assignments.

Skills

Attention to detail

Analytical and problem-solving

Strong communication

Collaborate cross-functionally

Education

Bachelor's degree in Accounting

Tools

EPICOR

Excel

PowerPoint

Microsoft Office Suite

Job description

Who are we?

XNRGY Climate Systems is a North American leader in sustainable design and advanced manufacturing of custom air treatment systems. We focus on research and energy development, helping reduce the carbon footprint.

XNRGY operates in Montreal, Canada, and Mesa, Arizona, and continues to expand its U.S. manufacturing footprint to support the rapid growth of AI, data center infrastructure, and advanced manufacturing.

An overview of your responsibilities!

As an AP Clerk you will play a key role in supporting the company’s financial operations by ensuring timely and accurate invoice processing, vendor payments, and expense reconciliation within a fast-paced manufacturing environment.

You will partner closely with Purchasing, Receiving, Accounting, and operational teams to maintain financial accuracy, resolve discrepancies, and support overall accounting efficiency and compliance.

In addition, you will also:

• Process and verify invoices through 3-way matching in accordance with company policies and procedures
• Process weekly supplier payments while ensuring compliance with payment terms and maximizing available discounts
• Investigate invoice and purchase order discrepancies and coordinate resolution with Purchasing, Receiving, and vendors
• Interact with internal departments to obtain invoice approvals in alignment with the company approval matrix
• Communicate professionally with vendors regarding payment status, statement reconciliations, and overdue or missing invoices
• Review employee expense reports for policy compliance and calculate applicable recoverable taxes
• Reconcile accounts payable sub-ledger accounts and support month-end close activities
• Conduct accounting analysis and expense-related research as needed
• Record direct disbursements and non-purchase order payments accurately within the ERP system
• Support the accounting team with vendor inquiries and accounts payable-related questions
• Electronically archive, file, and retrieve invoices and related documentation
• Assist with special projects and ad hoc assignments as required

What you'll need, among other things!

• Bachelor's degree in Accounting or 5+ years of related Accounts Payable experience
• Demonstrated attention to detail with strong analytical and problem-solving skills
• Ability to accurately code supplier invoices to appropriate GL accounts while supporting financial reporting integrity
• Experience processing high-volume Accounts Payable transactions
• Experience working within large ERP accounting systems (EPICOR experience is an asset)
• Proficiency with Excel, PowerPoint, and Microsoft Office Suite tools
• Experience working within large or high-growth organizations is considered an asset
• Participation in company or project startup environments is considered an asset
• Strong communication skills and ability to collaborate cross-functionally

Why choose XNRGY?

Be part of a fast-growing company driving innovation and sustainability in the climate solutions industry. Work in a collaborative environment that values operational excellence, accountability, and continuous improvement. Competitive compensation, benefits, and career growth opportunities available.

At XNRGY Climate Systems, we are committed to fostering a diverse and inclusive workplace. We believe that a variety of backgrounds, experiences, and perspectives are essential to driving innovation and achieving success. We welcome individuals who share our passion for sustainability and who are eager to contribute to a more positive environmental future.

Are you ready to join our driven team? Join a company that Values Courage, Community, Climate, Customer, and Coherence. Be part of carving our footprint and joining a winning team!