AP Clerk

CITY SUPPLY CORPORATION; Des Moines (IA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

401k matching

Health insurance

Dental insurance

Job summary

City Supply Corp is seeking a dependable, detail-oriented Accounts Payable Clerk to join our accounting team in Des Moines, IA. The role focuses on processing vendor invoices, maintaining records, and ensuring timely payments while communicating with vendors and internal staff.

The ideal candidate will be organized, comfortable with numbers and invoice entry systems, and able to resolve discrepancies. We offer a strong benefits package including a matched 401k and health and dental care.

Qualifications

• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to prioritize responsibilities and meet deadlines.
• Strong problem-solving and research skills.
• Comfortable working with accounting and computer-based systems.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating with other departments.
• Basic understanding of accounts payable or accounting principles preferred.
• Previous accounts payable, bookkeeping, accounting, or administrative experience preferred.
• Experience in wholesale distribution or a related industry is a plus but not required.

Responsibilities

• Receive, review, and accurately enter vendor invoices, verifying pricing, quantities, purchase order, receiving information and required approvals.
• Identify and investigate invoice discrepancies and coordinate with vendors and internal departments to resolve issues before payment.
• Maintain accurate vendor records, reconcile vendor statements, and research missing invoices, duplicate charges, credits, and other account discrepancies.
• Communicate with vendors regarding invoices, payments, account questions, and outstanding issues to ensure timely resolution.
• Prepare approved invoices for scheduled payment by check, ACH, credit card, or other authorized payment methods.
• Review invoices against purchase orders and receiving records and investigate pricing, quantity, freight, or receiving discrepancies.
• Work with purchasing, receiving, and other departments to resolve outstanding issues and ensure invoices are processed timely.
• Assist with month-end AP procedures, including reviewing outstanding invoices, credits, vendor statements, and other open items.
• Maintain organized AP records, follow established policies and internal controls, and provide additional accounting support as needed.
• Assist with general office and accounting responsibilities as needed, including answering phones, assisting customers, payment processing, and other administrative tasks

Skills

Attention to detail

Organization

Prioritization

Problem solving

Accounting systems

Communication skills

Independent but collaborative

Accounts payable basics

Administrative experience

Industry experience (wholesale)

Job description

Description

City Supply Corp is a locally owned wholesale distributor of plumbing materials, PVF products, and hydronic heating equipment proudly serving mechanical contractors, plumbing contractors, and service professionals in Iowa since 1952.

We are located just south of downtown Des Moines operating out of a 103,000 square foot office and warehouse.

City Supply strives to provide quality products, on time, and in budget. This allows us to exceed our customers’ expectations by becoming their first choice. We are driven to promote a positive workplace where employees can provide a stable income for their families. City Supply is proud to be active in and promote our company as a positive steward in our community.

City Supply has long-standing relationships with customers and vendors alike. Our management team is hard-working and interested in helping each employee achieve their goals.

We strive to promote from within our company. Many people who start in this role can move into an outside salesperson or purchasing role in the future.

We are looking for the right candidates to help us move our company forward for many years to come.

We are seeking a dependable detail-oriented Accounts Payable Clerk to join our accounting team. This position is responsible for supporting the day-to-day accounts payable process, maintaining accurate vendor records, and ensuring invoices and payments are processed accurately and on time. The ideal candidate is organized, comfortable working with numbers and invoice entry systems, and able to communicate effectively with vendors and employees throughout the company. We are looking for someone who takes ownership of their work and understands the importance of accuracy and follow-through. The right person will be comfortable investigating discrepancies, communicating with vendors and coworkers, and ensuring issues are resolved.

Position

AP Clerk

Compensation

Based on experience. We also offer a strong benefit package including a company matched 401k, health & dental care.

Job Duties

• Receive, review, and accurately enter vendor invoices, verifying pricing, quantities, purchase order, receiving information and required approvals
• Identify and investigate invoice discrepancies and coordinate with vendors and internal departments to resolve issues before payment.
• Maintain accurate vendor records, reconcile vendor statements, and research missing invoices, duplicate charges, credits, and other account discrepancies
• Communicate with vendors regarding invoices, payments, account questions, and outstanding issues to ensure timely resolution.
• Prepare approved invoices for scheduled payment by check, ACH, credit card, or other authorized payment methods
• Review invoices against purchase orders and receiving records and investigate pricing, quantity, freight, or receiving discrepancies
• Work with purchasing, receiving, and other departments to resolve outstanding issues and ensure invoices are processed timely
• Assist with month-end AP procedures, including reviewing outstanding invoices, credits, vendor statements, and other open items
• Maintain organized AP records, follow established policies and internal controls, and provide additional accounting support as needed.
• Assist with general office and accounting responsibilities as needed, including answering phones, assisting customer, payment processing, and other administrative tasks

Requirements

Qualifications/Competencies

• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to prioritize responsibilities and meet deadlines
• Strong problem-solving and research skills
• Comfortable working with accounting and computer-based systems
• Strong written and verbal communication skills
• Ability to work independently while collaborating with other departments
• Basic understanding of accounts payable or accounting principles preferred
• Previous accounts payable, bookkeeping, accounting, or administrative experience preferred
• Experience in wholesale distribution or a related industry is a plus but not required

Job type: Full-tim

Pay: $20.00-$25.00 per hour