AP/AR Accounting Assistant Manager

EDA Contractors, Inc.; Philadelphia (Philadelphia County); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Paid time off

Health insurance

401K eligible after 2 months

Merit increase program

Tuition reimbursement

Company events

Job summary

EDA Contractors, Inc. is a dynamic contractor focused on exterior envelope solutions for commercial, institutional, and industrial buildings in the Philadelphia region.

The AP/AR Accounting Assistant will process invoices, maintain vendor and customer records, and prepare reports under the accounting manager's guidance. This role requires at least an associate degree in accounting or related field, 2+ years of AP/AR experience, and proficiency in Excel and ERP software.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or equivalent experience preferred.
• 2+ years of Accounts Payable, Accounts Receivable, or general accounting experience preferred.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Experience with accounting/ERP software preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Notary Certificate Preferred

Responsibilities

• Process and apply customer cash applications.
• Route invoices and other accounting documents to appropriate approvers.
• Monitor, read, and respond to accounting-related emails.
• Provide administrative support for AP/AR operations as needed.
• Provide backup support for other Accounts Payable and Accounts Receivable staff as needed.
• Run AP aging reports and schedule vendor payments.
• Review and process construction change orders.
• Perform notary services when required.
• Assist with workload balancing by covering responsibilities for team members during absences, vacations, or peak workload periods.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Multitasking

Discretion / confidentiality

Follow-up

Education

Associate degree in Accounting, Finance, Business Administration, or equivalent experience

Tools

Excel

ERP software

Accounting software

MS Office

Job description

Company Overview

Headquartered in Bensalem PA and founded in 1999, EDA Contractors holds an extensive portfolio of experience related to the exterior envelope of commercial, institutional, and industrial buildings. EDA achieves excellence by integrating design knowledge, continuous training, and accountability into every facet of the company.

Company Overview

Headquartered in Bensalem PA and founded in 1999, EDA Contractors holds an extensive portfolio of experience related to the exterior envelope of commercial, institutional, and industrial buildings. EDA achieves excellence by integrating design knowledge, continuous training, and accountability into every facet of the company.
EDA provides a wide range of comprehensive services: Air & Vapor Barriers, Green Roof Systems, Masonry, Glazing, Repair & Maintenance, Roofing & Sheetmetal, Siding & Wall Panels, Slate & Copper Roofing, and Waterproofing.
EDA is a growth and customer-oriented organization. We are proud to foster a workplace culture that has been recognized with several Top Workplace awards.

Job Summary

The AP/AR Accounting Assistant supports the Accounts Payable and Accounts Receivable functions by processing financial transactions, maintaining vendor and customer records, preparing reports, coordinating payments, and ensuring accurate documentation. This role works closely with the accounting manager to ensure timely processing of invoices, cash receipts, vendor payments, tax compliance, and monthly financial activities. The position also provides cross-functional support and backup coverage for other AP/AR team members to ensure continuity of operations.

Key Responsibilities

Daily Responsibilities

• Process and apply customer cash applications.
• Route invoices and other accounting documents to appropriate approvers.
• Monitor, read, and respond to accounting-related emails.
• Provide administrative support for AP/AR operations as needed.
• Provide backup support for other Accounts Payable and Accounts Receivable staff as needed.

Weekly Responsibilities

• Prepare and distribute routing reports.
• Maintain and update the accounting team calendar.
• Address and follow up on vendor tax issues.
• Run AP aging reports and schedule vendor payments.
• Update and maintain the banking worksheet with each new payment cycle.
• Review and process construction change orders.
• Perform notary services when required.
• Assist with workload balancing by covering responsibilities for team members during absences, vacations, or peak workload periods.

Monthly Responsibilities

• Run use tax reports, verify tax liabilities, and process payments.
• Process insurance payments and reconciliations.
• Assist with the review and maintenance of construction-related accounting records, contracts, and project documentation.
• Process credit card payments and prepare reports for the AP Clerk.
• Prepare Service Accounts Receivable reports.
• Provide month-end support and backup for other AP/AR functions as required.

Annual Responsibilities

• Review and validate 1099 vendor information and prepare for annual filing (early January).
• Prepare and maintain tax-exempt certificates and documentation for qualifying projects.
• Assist with year-end accounting activities and audit support as needed.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or equivalent experience preferred.
• 2+ years of Accounts Payable, Accounts Receivable, or general accounting experience preferred.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Experience with accounting/ERP software preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities while meeting deadlines.
• Professional discretion when handling confidential financial information.
• Notary Certificate Preferred

Knowledge, Skills, & Abilities

• Understanding of AP/AR processes and accounting principles.
• Ability to reconcile accounts and identify discrepancies.
• Strong problem-solving and analytical skills.
• Customer service mindset when working with vendors and internal departments.
• Ability to work independently and collaboratively within a team.
• Strong follow-up and organizational skills.
• Flexibility to learn and perform multiple AP/AR functions to provide cross-training and departmental coverage.

Benefits

• Paid time off
• Health insurance with medical, dental and vision
• 401K eligible after 2 months, company matching up to 4% after one (1) year of employment
• Performance based merit increase
• Tuition Reimbursement
• Companywide events

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This information has been designed to indicate the general nature and level of work performed by employees in this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications.

EDA Contractors is an equal opportunity, affirmative action employer dedicated to diversity and the strength it brings to the workplace. All qualified applicants will receive consideration for employment regardless of race, color, age, religion, sex, national origin, protected veteran status, sexual orientation, gender identity, genetic information, disability status, or any other protected characteristic.

For more information about EDA, please visit our website at www.edacontractors.com