AP Analytics & Process Analyst

FirstService Residential; Irvine (CA); On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

401K match

Vacation and holidays

Tuition reimbursement

Health savings account

Flexible spending account

Job summary

FirstService Residential in Irvine, CA is seeking an AP Payment Analyst to provide analytical and operational support for accounts payable, including process improvement, data reporting, and system initiatives. The role emphasizes accuracy, efficiency, and compliance with policy and regulatory requirements.

Responsibilities span analyzing data, supporting implementations, and collaborating with internal and external stakeholders to resolve issues and ensure timely AP operations.

Qualifications

• Advanced Excel skills including pivot tables and VLOOKUPs; strong data analysis capability.
• Excellent analytical, problem-solving and organizational abilities with attention to detail.
• Strong verbal and written communication; cross-department coordination.
• Ability to manage multiple priorities and projects and meet deadlines.
• Willingness to adopt AI productivity tools to improve efficiency.

Responsibilities

• Build, maintain, and analyze spreadsheets, reports, and dashboards to monitor accounts payable operations and metrics.
• Track, reconcile, and validate accounts across systems; maintain data accuracy.
• Identify discrepancies and opportunities for improvement; communicate findings to management.
• Identify process gaps; perform root cause analysis and drive resolutions.
• Plan, coordinate, and execute AP initiatives; support system implementations and access management.
• Coordinate across departments and external parties; communicate status and risks to stakeholders.

Skills

Advanced Excel

Analytical skills

Attention to detail

Multi-tasking

Communication skills

Independent work

Confidential information handling

Critical thinking

AI productivity tools

Adaptability

Tools

Microsoft Copilot

Claude

Job description

FirstService Residential in Irvine, CA is seeking an AP Payment Analyst to provide analytical and operational support for accounts payable, including process improvement, data reporting, and system initiatives. The role emphasizes accuracy, efficiency, and compliance with policy and regulatory requirements.

Responsibilities span analyzing data, supporting implementations, and collaborating with internal and external stakeholders to resolve issues and ensure timely AP operations.