AP Administrator

Remedy Medical Properties; Chicago (IL); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k)

STD/LTD

Parental leave

AD&D

Commuter benefits

Job summary

Remedy Medical Properties, headquartered in Chicago, seeks a detail-focused Accounts Payable Administrator to manage invoices, approvals and vendor communications for a growing healthcare real estate portfolio.

Ideal candidates have 1+ year in accounting administration, strong MS Office skills, and familiarity with Yardi and AvidXChange. The role supports the Accounting department and offers comprehensive benefits, with on-site work in Chicago.

Qualifications

• Bachelor’s degree or equivalent experience/education required.
• 1+ years of accounting admin experience.
• Excellent oral and written communication skills.
• Proficient in Microsoft based software; Yardi/AvidXChange preferred.
• Real estate experience preferred but not required.

Responsibilities

• Administer AP for assigned properties: audit, code and prepare invoices for payment in AvidXChange.
• Batch invoices for input into Yardi and forward to Accounting for payment.
• Provide proofs of payment upon request and resolve vendor issues promptly.
• Maintain accurate filing system for AP documents.
• Coordinate vendor setup and W-9 submission for Watchdog approval.
• Support the accounting management team and track real estate tax bills.
• Coordinate payables, utilities, telecom, and waste accounts with partners.
• Process 1099/1096 filings in January and February.
• Create files for new calendar year and property assignments.
• Provide backup reception/mail duties as needed.
• Complete additional projects as assigned.

Skills

Accounts payable

Communication skills

Microsoft Office

Attention to detail

Multi-tasking

Education

Bachelor’s degree or equivalent experience

Tools

Yardi

AvidXChange

Engie Impact

Job description

Remedy is an independent, full-service healthcare real estate company providing acquisition, development, leasing, management and strategy consulting services across the United States. Headquartered in Chicago, we are the largest private owner of healthcare properties in the country. Our national presence enables us to offer the right solutions in the right place. Our team is always thinking ahead. Real estate minds trained on where healthcare is going, with bright ideas on how to get our clients there. If you’re one of those bright minds, we’d like to meet you.

For additional information, please visit our websites at www.remedymed.com

Responsibilities:

• Administer the accounts payable process for assigned properties: audit, code and prepare all invoices for payment in AvidXChange, ensuring invoices have the proper approval/signature level. Batch invoices for input into Yardi accounting system and forward to Accounting department for payment
• Provide proofs of payment upon request
• Research, analyze, and resolve complex payment and vendor issues in a timely and professional manner.
• Maintain an accurate, efficient filing system for all accounts payable documents.
• Initiate vendor setup process – collect W-9 forms and submit for Watchdog approval and setup by Corporate team.
• Provide support to the accounting management team
• Maintain portfolio real estate tax bills and proofs of payment, ensuring payment within deadlines.
• Coordinate and track the payment & remittance for real estate tax bills to the Assessor’s office and pertinent real estate tax consultant
• 1099 and 1096 filings in January and February
• Create files for new calendar year and new property assignments
• Order accounts payable related supplies as needed
• Provide backup support for reception duty and mail duty when necessary
• Coordinate with external partners to manage payables, utility, telecom, and waste accounts
• Coordinate with Accounting department to record monthly electronic utility payments
• Complete additional projects as assigned

Qualifications:

The ideal candidate must posses the following qualifications:

• Bachelor’s degree or equivalent experience/education required
• 1+ years of previous accounting administrative experience
• Excellent oral and written communication skills
• Proficient in Microsoft based software
• Working knowledge of Yardi accounting software preferred
• Working knowledge of AvidXChange and Engie Impact platforms preferred but not necessary
• Prior real estate experience preferred but not necessary
• Prior employment history demonstrating the ability to work in a fast-paced, environment while managing multiple tasks and priorities, and to produce detailed, accurate results in a highly organized manner

$20 - $22 hourly range, based on experience plus benefits and bonus

Now is a great time to join our growing team at Remedy! You will work side-by-side with firm leadership to serve clients and build the business, having a direct impact on the firm’s success. We offer competitive health benefits: Medical, Dental, Vision, Life (including spouse & child), 401K, STD/LTD, Parental leave, AD&D, and Commuter benefits. We offer flexibility in how and where you get your work done and meaningful relationships with clients, teammates and leadership who truly care about you and your development.