AP Admin. (Full-Time Temp.)

Simmons Foods; Siloam Springs (AR); On-site; USD 42,000 - 54,000; Full time

Job summary

Simmons Foods is seeking an Accounts Payable Administrator to perform centralized processing of payments for multiple entities. The role includes issuing checks, uploading payment files, and ensuring accurate AP postings in the ERP system.

The successful candidate will have at least 2 years of high-volume AP experience, strong math skills, and proficiency with Excel/Word. Bachelor’s degree is preferred and reliability is essential.

Qualifications

• Minimum 2 years high volume Accounts Payable experience.
• Basic math skills and knowledge of accounting principles required.
• Proficiency with Word, Excel and data entry accuracy important.
• Experience with ERP systems is a plus and detail orientation is essential.

Responsibilities

• Centralized processing of payments for all entities and suppliers.
• Prepare checks for mailing and upload payment documentation to suppliers.
• Review and post AP transactions to the general ledger via ERP system.
• Provide daily disbursement reports and assist with month-end close.
• Assist locations with payment inquiries and supplier statements.

Skills

Accounts payable

High volume processing

Excel

Word

10-key

ERP systems

Attention to detail

Education

High school diploma or equivalent

Bachelor’s degree (preferred)

Tools

ERP systems

Job description

Purpose of the Position

Performs accounting and clerical tasks related to the accurate and timely processing and payment of accounts payable.

ESSENTIAL POSITION RESPONSIBILITIES

- This is a Salary Non-Exempt position.

Centralized Processing of payments for all entities.

Makes payments to suppliers based on a combination of factorsincluding payment terms, discounts, business priority and funds availability. Performs multiple payment runs includingchecks and electronic payments for all companies. Reviews and uploads payment files to bank. Generates paymentdocumentation and uploads to suppliers. Prepares checks for mailing/distribution with any applicable documentationincluding inter-company mail, USPS and overnight couriers. Reviews all payment processes routinely to ensure themaintenanceof an efficient payment distribution system. Provides daily reports for management on all disbursementsmade.

Processes Accounts Payable system month end close.

Reviews keyed data to ensure all transactions are ready forposting for all companies. Contacts locations regarding any errors. Runs processes necessary to transfer transactions to thegeneral ledger for all accounting organizations within Oracle. Notifies managers that AP processing is complete. Prepares reconciliation of system Accounts Payable balance with appropriate back-up. Notifies locations when close is complete. Creates and distributes monthly reports.

Processes invoices for multiple business units.

Sorts, codes and matches invoices to appropriate receiving documentation. Ensures appropriate approval has been given for expenditure incurred. Enters invoices and credit memos into ERP system with appropriate general ledger numbers for accurate expense allocation using company keying standards. Analyzes and codes use tax liability on each invoice and by taxing authority. Reviews and processes expense reports for proper authorization, precision and required IRS back-up. Analyzes invoices for any supplier income that should be reported as 1099 reportable and codes accordingly.

Provides internal and external customer service.

Works with suppliers and internal management team to answer questions regarding expenses or payment information. Reviews supplier statements to ensure all invoices and credit memos have been processed. Provides payment reports or expense distribution reports as needed. Provides assistance with AP keying standards, AP processes, and problem resolution within the ERP system to accounting associates at all locations. Acts as liaison between supplier and buyer with payment issues.

Participates as a member of the Team.

Participates in ongoing development, communication and implementation of team concepts, programs and policies; coordinates work to ensure best practices with all team members. Attends appropriate team meetings. As a member of the Team, fosters strong cohesiveness regarding all major issues; e.g., direction, annual plan, budget, policy changes, etc. Accepts responsibility to quickly identify any areas that lack cohesiveness, bringing them to the attention of the team leader and working with the team in a supportive manner to resolve issues and actively look for ways, and reinforces actions needed, to achieve synergy possible within the larger organization.

Simmons Operating systems principles and objectives:

Is familiar with Simmons’ established operating systems (e.g. quality, security, office environment, company policies, LEAN); understands the responsibility to maintain familiarity with the systems and this position’s role in support of these systems - including a consideration of the impact of individual actions on the systems and the responsibility to communicate concerns and improvement ideas.

Performs other duties as necessary in support of business objectives:

This position description is intended to guide the activities of the Accounts Payable Administrator and is not intended to limit the thinking and creativity of the person to the work of this function nor is it intended that this describe all the work that may be required of the person in this position.

Physical Activities:

Enters and locates information on a computer. Sits for long periods of time. Visually verifies information, often in small print. Handles large volumes of files and boxes them for storage.

Personal Protective Equipment (PPE):

As required by visiting facility.

Travel:

Travels domestically to and from multiple facilities or work-sites very occasionally. Overnight travel may be required for trainings on occasion.

Technical Experience:

Minimum 2 years high volume Accounts Payable experience. Basic math skills and knowledge of accounting principles required. Use of personal computer, calculator, and 10-key and a working knowledge of Word and Excel required. Experience with ERP systems a plus. Accurate data entry skills with attention to detail and strong organizational, interpersonal, analytical and verbal/written communication skills required. Must be able to work independently, be detail oriented and organized while working with a high degree of accuracy.

Industry Experience:

Preference for food processing or manufacturing organization.

Minimum Education:

High school diploma or equivalent.

Preferred Education:

Bachelor’s degree

We value military experience and welcome veterans to join our team.