AP Accountant - Multi-Entity & Process Improvement

Legacy Brain & Spine, LLC; Atlanta (GA); On-site; USD 55,000 - 85,000; Full time

Job summary

ELM Management Services is seeking a Full-Time AP Staff Accountant to manage the complete accounts payable cycle, including vendor invoices, expense reports, corporate card transactions, and payments. You will code, reconcile, and process invoices through Tipalti and the company’s accounting system while maintaining vendor records and ensuring proper expense allocation.

This role collaborates with internal departments and external vendors to resolve discrepancies, supports month-end close

Qualifications

• Associate or bachelor’s degree in accounting, finance, or a related field preferred.
• 3+ years of accounting experience, preferably in a multi-entity or healthcare environment.
• Experience with Tipalti or Bill.com is a plus.
• Proficiency with Excel and ERP systems; Sage Intacct experience preferred.
• Ability to work in a fast-paced, multi-entity accounting environment.

Responsibilities

• Receive, review, and process vendor invoices through Tipalti, ensuring proper three-way matching of PO, receipts, and invoices across multiple entities.
• Code invoices accurately to the appropriate general ledger accounts, departments, locations, cost centers, and entities within Tipalti and the accounting system.
• Manage vendor onboarding and maintain accurate vendor records, including tax documentation and banking information within Tipalti.
• Monitor invoice approval workflows, ensuring timely routing and proper authorization in accordance with company policies and internal controls.
• Resolve invoice discrepancies by coordinating with vendors and internal departments to ensure accurate and timely payment processing.
• Process vendor payments via ACH, check, wire transfer, or credit card after obtaining the required approvals.
• Reconcile accounts payable subledgers and Tipalti payment reports to the general ledger, ensuring all transactions are accurately recorded and cleared.
• Prepare and review monthly accounts payable aging reports and research outstanding balances across multiple entities.
• Prepare, review, and support annual Form 1099 reporting, ensuring vendor tax classifications and reportable payments comply with IRS requirements.
• Review, code, and process employee expense reimbursements, ensuring compliance with company policies.
• Manage the monthly credit card reconciliation process
• Maintain organized digital documentation for invoices, approvals, receipts, payment confirmations, and audit support.
• Assist in improving AP processes, strengthening internal controls, and identifying workflow efficiencies.

Skills

Tipalti

Excel

Sage Intacct

Accounts payable

Multi-entity

Reconciliation

Internal controls

Education

Associate or bachelor’s degree in accounting/finance

Tools

Bill.com

Job description

ELM Management Services is seeking a Full-Time AP Staff Accountant to manage the complete accounts payable cycle, including vendor invoices, expense reports, corporate card transactions, and payments. You will code, reconcile, and process invoices through Tipalti and the company’s accounting system while maintaining vendor records and ensuring proper expense allocation.

This role collaborates with internal departments and external vendors to resolve discrepancies, supports month-end close