Anticipated Temporary School Clerk (Bilingual Spanish)

CPS

Illinois

On-site

USD 35,000 - 45,000

Full time

2 days ago

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Benefits offered by this job

Health coverage

Pension plans

Paid time off

Job summary

Chicago Public Schools seeks a bilingual School Clerk I (English/Spanish) to perform a variety of clerical duties in a large school facility under the principal’s direction. Responsibilities include reception, mail, scheduling, payroll processing, enrollment and transcript handling, and basic transcription or translation as needed.

The ideal candidate has a high school diploma or GED, can type 45 words per minute with few errors, and communicates effectively in both languages.

Qualifications

Graduation from high school (or GED) with clerical work experience and bilingual English/Spanish proficiency.
Ability to type 45 words per minute with minimal errors and good written/verbal communication.
General knowledge of modern clerical office practices and equipment.

Responsibilities

Prepare and type correspondence, memos, and reports using PC or typewriter as directed.
Receive mail, greet visitors, and answer inquiries in English and Spanish.
Schedule appointments for administrators and manage phone calls.
Maintain attendance and enrollment records and process payrolls.
Process requisitions, manage petty cash, and prepare deposits as needed.
Transcribe dictation and translate between staff, parents, and students when required.

Skills

Bilingual English/Spanish

Typing 45 wpm

Receptionist duties

Record keeping

Payroll processing

Education

High school diploma or GED

Tools

Word processing

Spreadsheet software

Database basics

Payroll software

Job description

CLASS TITLE: School Clerk I (Bilingual-Spanish)

CHARACTERISTICS OF THE CLASS

Under the general direction of the school principal, utilizes bilingual skills in English and Spanish and performs any of several specialized clerical functions in a large public school facility, or performs a variety of responsible clerical functions in a small public school facility; and performs related duties as required.

ESSENTIAL FUNCTIONS

Prepares and types a variety of original correspondence, memorandums, and reports using either a personal computer or typewriter, as directed by the school principal and/or the principal’s designee; opens, sorts, and distributes incoming mail and school correspondence; serves as a receptionist and greets and directs visitors to appropriate staff; schedules appointments for school administrators; receives and places telephone calls for school personnel; responds to inquiries in English and Spanish from students, parents and guardians and the general public concerning school operations and activities; maintains attendance records of students and staff; processes and prepares payrolls for school personnel, both manually and by operating computerized timekeeping and payroll equipment; maintains enrollment records and processes student transfers; maintains student history records; prepares and processes requisitions for the procurement of supplies, instructional materials, furniture, and equipment; maintains and monitors the school’s petty cash and internal account ledgers; issues checks and prepares money for deposits; receives and compiles periodic reports involving payrolls, pupil attendance and enrollment, various funds and account ledgers; compiles and forwards student transcripts to appropriate parties; may take and transcribe dictation; may operate personal computers utilizing spreadsheet, database, or other software applications; may utilize bilingual skills to serve as a translator between staff, parents and guardians, and students.

MINIMUM QUALIFICATIONS

Training and Experience

Graduation from high school (or G.E.D. equivalent) supplemented by one year of clerical work experience, and the ability to type 45 words per minute with fewer than 10 errors and written and verbal proficiency in English and Spanish; or an equivalent combination of training and experience.

Knowledge, Abilities, and Skill

General knowledge of modern clerical office methods, practices, and procedures; knowledge of common office machines and equipment.

Ability to apply general clerical office methods, practices, and procedures; ability to follow oral and written instructions;

ability to type proficiently; ability to communicate effectively and tactfully with school personnel, students, parents and guardians, and the general public; ability to operate personal computers utilizing word processing, spreadsheet, and database software is highly desirable.

Good oral and written communication skills in English and Spanish, good skill in basic mathematics, good interpersonal skills, good record keeping skills.

Physical Requirements

Sedentary Work: Exerting up to ten (10) pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, and pull or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time.

Benefits

Health & Wellness: Your Care, Your Choice

CPS is committed to providing comprehensive health coverage to our employees and their eligible dependents. You’ll have access to a variety of choices to best fit your needs: