Temporary School Clerk

Canadian Phytopathological Society; Illinois; On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical Plan Options

Dental

Vision

Pension Plans

FSAs

Job summary

Chicago Public Schools is seeking a School Clerk I to support administrative operations in a large public school facility. Under the principal's direction, you will handle clerical tasks, payroll preparation, enrollment records, and communications with staff, students, and the public.

Candidates should have at least a high school diploma or GED, and one year of clerical experience, with the ability to type 45 wpm with few errors; proficiency with word processing, spreadsheet, and database

Qualifications

• Graduation from high school (or GED) supplemented by one year of clerical work experience.
• Ability to type 45 words per minute with fewer than 10 errors.
• General knowledge of clerical office methods and procedures.

Responsibilities

• Prepare and type a variety of original correspondence, memorandums, and reports.
• Open, sort, and distribute incoming mail and school correspondence.
• Greet visitors and direct staff; schedule appointments for administrators.
• Receive and place telephone calls; respond to inquiries from students, parents, guardians, and the public.
• Maintain attendance, enrollment, and student history records; process payrolls and requisitions for supplies.

Skills

Typing 45 wpm

Communication skills

Recordkeeping

Interpersonal skills

Mathematics

Education

High school diploma or GED

Tools

Spreadsheet software

Database software

Word processing software

Job description

CLASS TITLE

School Clerk I

CHARACTERISTICS OF THE CLASS

Under the general direction of the school principal, performs any of several specialized clerical functions in a large public school facility, or performs a variety of responsible clerical functions in a small public school facility; and performs related duties as required.

ESSENTIAL FUNCTIONS

Prepares and types a variety of original correspondence, memorandums, and reports using either a personal computer or typewriter, as directed by the school principal and/or the principal’s designee; opens, sorts, and distributes incoming mail and school correspondence; serves as a receptionist and greets and directs visitors to appropriate staff; schedules appointments for school administrators; receives and places telephone calls for school personnel; responds to inquiries from students, parents and guardians and the general public concerning school operations and activities; maintains attendance records of students and staff; processes and prepares payrolls for school personnel, both manually and by operating computerized timekeeping and payroll equipment; maintains enrollment records and processes student transfers; maintains student history records; prepares and processes requisitions for the procurement of supplies, instructional materials, furniture, and equipment; maintains and monitors the school’s petty cash and internal account ledgers; issues checks and prepares money for deposits; receives and compiles periodic reports involving payrolls, pupil attendance and enrollment, various funds and account ledgers; compiles and forwards student transcripts to appropriate parties; may take and transcribe dictation; may operate personal computers utilizing spreadsheet, database, or other software applications.

MINIMUM QUALIFICATIONS

Training and Experience

Graduation from high school (or G.E.D. equivalent) supplemented by one year of clerical work experience, and the ability to type 45 words per minute with fewer than 10 errors; or an equivalent combination of training and experience.

Knowledge, Abilities, and Skill

General knowledge of modern clerical office methods, practices, and procedures; knowledge of common office machines and equipment.

Ability to apply general clerical office methods, practices, and procedures; ability to follow oral and written instructions; ability to type proficiently; ability to communicate effectively and tactfully with school personnel, students, parents and guardians, and the general public; ability to operate personal computers utilizing word processing, spreadsheet, and database software is highly desirable.

Good oral and written communication skills, good skill in basic mathematics, good interpersonal skills, good recordkeeping skills.

Physical Requirements

Sedentary Work: Exerting up to ten (10) pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time.

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Benefits

Health & Wellness: Your Care, Your Choice

CPS is committed to providing comprehensive health coverage to our employees and their eligible dependents. You’ll have access to a variety of choices to best fit your needs:

• Medical Plan Options
• Pharmacy
• Dental
• Vision
• Behavioral Health & EAP
• Employee Wellness Program

Financial Security: Planning for Today and Tomorrow

We understand the importance of financial stability, which is why CPS offers strong retirement and savings options:

• Basic Life Insurance
• Life and Disability Insurance
• Pension Plans
• Supplemental Retirement Plans (403(b) and 457(b))
• Flexible Spending Accounts (FSAs)
• Spot Pet Insurance

Work-Life Balance: Supporting Your Personal and Professional Life

CPS values the well-being of its employees and offers competitive paid time off policies:

• Paid Leave
• Sick Leave
• Vacation Days
• Parental Leaves
• Short-Term Disability
• Religious Holidays
• Leaves

Reference theChicago Public Schools: A Comprehensive Benefits Overviewor thebenefits handbookfor comprehensive details.