Anticipated Temporary School Clerk 1

Chicago Public Schools

Chicago (IL)

On-site

USD 40,000 - 50,000

Full time

10 days ago

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Benefits offered by this job

Health insurance

Pension plans

Paid time off

Parental leave

Flexible spending accounts (FSAs)

Job summary

Chicago Public Schools is seeking a School Clerk I to perform a variety of clerical duties in a large public school facility. Under the general direction of the principal, you will handle correspondence, greet visitors, schedule appointments, answer phones, and maintain attendance and enrollment records.

This role requires a high school diploma or GED and at least one year of clerical experience, with typing speed of 45 wpm.

Qualifications

High school diploma or GED with at least one year of clerical experience.
Typing speed of 45 words per minute with low error rate.
General knowledge of modern clerical office methods and equipment.
Ability to follow written and oral instructions and communicate clearly.

Responsibilities

Prepare and type letters, memos, and reports using PC or typewriter as directed.
Greet visitors, answer phones, and route inquiries to staff.
Maintain attendance, enrollment, and student/employee records.
Process payrolls manually or with timekeeping equipment.
Manage supplies procurement, petty cash, and log ledgers.
Assist with transcripts and document requests.

Skills

Typing 45 wpm

Communication skills

Interpersonal skills

Recordkeeping

Mathematics literacy

Education

High school diploma or GED

Tools

Word processing software

Spreadsheet software

Database software

Job description

School Clerk I

CHARACTERISTICS OF THE CLASS : Under the general direction of the school principal, performs any of several specialized clerical functions in a large public school facility, or performs a variety of responsible clerical functions in a small public school facility; and performs related duties as required.

ESSENTIAL FUNCTIONS

Prepares and types a variety of original correspondence, memorandums, and reports using either a personal computer or typewriter, as directed by the school principal and/or the principal's designee; opens, sorts, and distributes incoming mail and school correspondence; serves as a receptionist and greets and directs visitors to appropriate staff; schedules appointments for school administrators; receives and places telephone calls for school personnel; responds to inquiries from students, parents and guardians and the general public concerning school operations and activities; maintains attendance records of students and staff; processes and prepares payrolls for school personnel, both manually and by operating computerized timekeeping and payroll equipment; maintains enrollment records and processes student transfers; maintains student history records; prepares and processes requisitions for the procurement of supplies, instructional materials, furniture, and equipment; maintains and monitors the school's petty cash and internal account ledgers; issues checks and prepares money for deposits; receives and compiles periodic reports involving payrolls, pupil attendance and enrollment, various funds and account ledgers; compiles and forwards student transcripts to appropriate parties; may take and transcribe dictation; may operate personal computers utilizing spreadsheet, database, or other software applications.

MINIMUM QUALIFICATIONS

Training and Experience . Graduation from high school (or G.E.D. equivalent) supplemented by one year of clerical work experience, and the ability to type 45 words per minute with fewer than 10 errors; or an equivalent combination of training and experience.

Knowledge, Abilities, and Skill . General knowledge of modern clerical office methods, practices, and procedures; knowledge of common office machines and equipment.

Ability to apply general clerical office methods, practices, and procedures; ability to follow oral and written instructions; ability to type proficiently; ability to communicate effectively and tactfully with school personnel, students, parents and guardians, and the general public; ability to operate personal computers utilizing word processing, spreadsheet, and database software is highly desirable.

Good oral and written communication skills, good skill in basic mathematics, good interpersonal skills, good recordkeeping skills.

Physical Requirements

Sedentary Work: Exerting up to ten (10) pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time.

Benefits

Health & Wellness: Your Care, Your Choice

CPS is committed to providing comprehensive health coverage to our employees and their eligible dependents. You'll have access to a variety of choices to best fit your needs: