Anticipated 10th Grade Secretary

Carlisle High School; Carlisle (Cumberland County); On-site; USD 31,000 - 33,000; Full time

Job summary

Carlisle Area School District's Carlisle High School is seeking an Anticipated 10th Grade Secretary. The role supports daily building operations, front office management, attendance, student accounting, and event coordination.

Requires multiple clearances (Act 24, 34, 151, 114, 168) and provides a steady administrative path in a school environment. Starting date is immediately, with duties including scheduling, communications, and routine financial responsibilities as part of the front office

Qualifications

• Act 24 Arrest/Conviction Certification required.
• Act 34 Criminal Clearance required.
• Act 151 Child Line Clearance required.
• Act 114 FBI Fingerprinting Security Clearances required.
• Act 168 Sexual Misconduct/Abuse Disclosure Release and SafeSchools Training required.

Responsibilities

• Daily Building Operations: Oversee daily building operations; ensure classrooms are covered; manage substitutes and day-to-day substitutes; assign class coverages and payments; support counseling/nurse coverage (elementary-specific).
• Front Office Management: Oversee front office; greet and direct visitors; manage sign-in/out procedures; handle volunteers and paperwork; monitor office activity.
• Stakeholder Interactions: Maintain relationships with parents, students, and staff; assess needs; respond to inquiries; act as initial contact for questions.
• Discipline System and Records: Assist with discipline process; mail referrals; enter records; prepare letters; track detentions and suspensions; communicate with faculty and police.
• Student Accounting: Maintain student records; monitor PowerSchool data; track enrollments across programs.
• Daily Attendance System: Enter attendance data; mail attendance letters; track absences; prepare reports.

Job description

Anticipated 10th Grade Secretary

Carlisle Area School District Carlisle High School - Carlisle, Pennsylvania Open in Google Maps

Job ID: 5857546 Application Deadline: Posted until filled Posted: Jul 28, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

POSITION: Anticipated 10th Grade Secretary

$15.64/hr –37.5 hrs/wk

BUILDING: Carlisle HighSchool

REQUIREMENTS: Act 24 Arrest/Conviction Certification; Act 34 Criminal Clearance; Act 151 Child Line Clearance; Act 114 FBI Fingerprinting Security Clearances; Act 168 Sexual Misconduct/Abuse Disclosure Release and SafeSchools Training

ESSENTIAL FUNCTIONS

Employee must have the ability to perform the following essential functions with or without reasonable accommodations:

• Daily Building Operations: Oversee daily building operations to ensure the smooth and efficient functioning of the building. Responsibilities may include, but are not limited to:
  • Ensure classrooms are appropriately covered
  • Manage and assign building substitutes and day-to-day substitutes
  • Assign and track class coverages and payments
  • Support coverage of counseling and nurse offices (elementary-specific)
  • Communicate updates and changes from service providers (transportation, food service, etc.)
  • Manage building “hallpass” system
  • Manage parent notes, late arrivals, notes to class
• Front Office Management: Maintain oversight of front office. Responsibilities may include, but are not limited to:
  • Greet and direct visitors, students and staff
  • Ensure all parties adhere to visitor sign-in and sign-out procedures
  • Manage volunteers, student teachers, and others to ensure appropriate clearances and paperwork
  • Monitor students, family members, and other individuals in the office setting
• Stakeholder Interactions:
  • Maintain strong and supportive relationships with parents, students, and staff
  • Evaluate stakeholder needs, determine urgency, and make decisions on how to respond
  • Serve as an initial point of contact for questions and concerns
  • Triage unforeseen situations (emergency/conflict management and diffusing challenging situations)
• Discipline System and Records: Assist with the oversight and management of the disciplinary system. Responsibilities may include, but are not limited to:
  • Process and mail discipline referrals as directed by an administrator
  • Enter discipline records into the student information system
  • Prepare relevant discipline letters, citation notices, etc.
  • Track and update detention and suspension lists
  • Track and update proctor lists and coverages
  • Communicate relevant information to faculty, staff, and school police
• Student Accounting: Oversee functions related to student accounting. Responsibilities may include, but are not limited to:
  • Maintain accurate student accounting records (registrations, transfers, withdrawals, etc.)
  • Monitor student information collection (PowerSchool, beginning of year)
  • Track student enrollments across programs (in-person, CVA)
• Daily Attendance System: Assist with the management of attendance policies and procedures. Responsibilities may include, but are not limited to:
  • Enter attendance information into the student information system in a timely manner
  • Prepare and mail attendance letters (concern, medical requirement, other) as directed by an administrator
  • Track student absences (tardies, unlawful days, etc.)
  • Prepare attendance reports as needed
• Building Usage: Maintain oversight of building usage. Responsibilities may include, but are not limited to:
  • Schedule and track room/building usage
  • Monitor reservation of shared/common spaces
  • Respond to facility concerns, inform Maintenance Department, entering tickets, assessing emergency situations
• School Events and Activities: Assist with the implementation of various school events and activities. Responsibilities may include, but are not limited to:
  • Maintain building schedules and calendars
  • Organize and prepare for events and activities
  • Schedule rooms and locations
  • Prepare event materials (name tags, certificates, badges, etc.)
  • Reserve transportation for school trips
• Scheduling: Perform scheduling tasks for supervisors/administrators. Responsibilities may include, but are not limited to:
  • Schedule meetings
  • Schedule teacher observations, walkthroughs, and similar activities
  • Schedule special events
  • Register for and schedule out-of-district events
• Financial Responsibilities: Assist the building administrator with financial duties. Responsibilities may include, but are not limited to:
  • Maintain building budgets, requisitions, purchase cards, and related processes
  • Reconcile budgets and expenditures on a regular basis
  • Count money, make and track deposits
  • Maintain ledger accounts related to student activities
• General Communication: Communicate with stakeholders as required. Responsibilities may include, but are not limited to:
  • Manage faculty and staff emails, announcements, and communication
  • Prepare family and parent emails, letters, and communications
  • Prepare student emails, letters, and communications
  • Create building newsletters, if applicable
• General Office / Clerical: Perform general clerical duties. Responsibilities may include, but are not limited to:
  • Communicate with students, families, faculty, and staff – email, phone, etc.
  • Prepare, open, and distribute mail and interoffice mail
  • Schedule appointments
  • Prepare, file and copy documents
  • Order office/building materials and supplies; maintain inventories as needed
  • Place work orders for malfunctioning equipment
• Position-Specific Responsibilities: Complete administrative responsibilities related to the specific positions, buildings, and/or levels. Examples:
• Course selection and student scheduling
• Coordination of / preparation for state assessments
• Worker permits
• Communication/oversight of virtual instruction students
• Coordinate and track safety drills
• Manage student special events
• Student Supervision: Assist as assigned with student supervision. Examples:
• Monitoring students in the front office area
• Assisting with special events or activities
• Other Duties: Perform other responsibilities as assigned.

AVAILABLE: February 6, 2026

CONTACT: Mrs. Michelle Sarokon

HR Coordinator

540 W. North St.

Carlisle, PA 17013

The Carlisle Area School District is an equal opportunity education institution and will notdiscriminate on the basis of race, color, age, creed, religion, gender, gender-identity, sexual orientation, ancestry, national origin, marital status, pregnancy, disability or any other status protected by law in its activities, programs, or employment practices as required by Title VI,Title IX and Section 504.

No person shall on the grounds of race, color, age, creed, religion, gender, gender-identity, sexual orientation, ancestry, national origin, marital status, pregnancy, disability or any other status protected by law be excluded from participation in or be subjected to discrimination in any program or activity funded in whole or in part by federal funds. Discrimination on the basis of sex or religion is also prohibited in some federal programs.

For information regarding civil rights or grievances procedures, services, activities and facilities that are assessable to and usable by handicapped persons, contact:

Dr. Michael R. Gogoj

Title IX Coordinator

540 West North Street

Carlisle, PA 17013

717-240-6800

Lisa Slover

Section 504 Coordinator

Director of Student Services

Office Address – 623 West Penn Street

Carlisle, PA 17013

717-240-6800 ext. 17815

[e-mail]

Position Type: Full-Time