Anatomic Pathology Admin Assistant - Flexible Hours

Penn Medicine, University of Pennsylvania Health System; Philadelphia (Philadelphia County); On-site; USD 42,000 - 52,000; Full time

Job summary

Penn Medicine is seeking a Staff Assistant in the Anatomic Pathology Outpatient group to provide extensive administrative support to faculty. The role involves calendar management, document preparation, communications across the department, and a strong emphasis on confidentiality.

Proficiency with EPIC and creating efficient office procedures is essential. Ideal candidates will have a HS Diploma/GED with 5+ years of administrative experience; those with a bachelor’s degree may be considered

Qualifications

• H.S. Diploma or GED required.
• Minimum 5 years of administrative work experience.
• Bachelor’s degree may be considered with at least 2 years of admin experience.
• Strong organizational and communication skills; maintain confidentiality.

Responsibilities

• Provide extensive and complex administrative support to the faculty.
• Perform secretarial duties, including coordination of transcription using EPIC.
• Track the timely return of completed documents.
• Print letters on letterhead and retrieve signatures from physicians.
• Organize and arrange schedules for faculty.
• Coordinate schedule templates with MDs and NPs.
• Schedule interviews for the Fellowship Program.
• Set up and maintain schedule for off-site Fellows for rotations.
• Coordinate for new faculty and staff for certification of computer systems.
• Gather, organize and disseminate materials for lectures.
• Screen inquiries and answer telephone calls.
• Respond to inquiries and provide information as appropriate.
• Index and file correspondence, records and reports.
• Maintain calendar on computerized software and arrange travel and meetings.
• Assist with incorporation of new physicians.
• Retrieve and copy articles/references for physicians.
• Maintain confidentiality.

Skills

Calendar management

Document preparation

Communication

Confidentiality

Office procedures

Education

HS Diploma/GED

5+ years administrative experience

Bachelor’s degree + 2 years admin experience

Tools

EPIC

Job description

Penn Medicine is seeking a Staff Assistant in the Anatomic Pathology Outpatient group to provide extensive administrative support to faculty. The role involves calendar management, document preparation, communications across the department, and a strong emphasis on confidentiality.

Proficiency with EPIC and creating efficient office procedures is essential. Ideal candidates will have a HS Diploma/GED with 5+ years of administrative experience; those with a bachelor’s degree may be considered