Analyst - Project Management Office Operations Analyst

stepstone.fr; San Diego (CA); On-site; USD 70,000 - 75,000; Full time

Job summary

StepStone is seeking a detail-oriented analyst in San Diego, CA to support PMO workflows. The role includes drafting Statements of Work, managing communications, and ensuring project progress through meticulous documentation.

A Bachelor's degree in business or related field is required, with preference for candidates with project coordination experience. The salary range is $70,000 to $75,000, reflecting the importance of this role within our expanding PMO team.

Qualifications

• 1–3 years of experience in project coordination, operations or similar role (preferred).
• Familiarity with financial services or professional services environment is a plus.

Responsibilities

• Support execution of PMO workflows across intake and SOW development.
• Prepare discovery materials for stakeholder discussions.
• Capture notes and action items from discovery meetings.
• Draft Statements of Work (SOWs) using templates.
• Coordinate SOW review and approval processes.
• Maintain and update project information in workflow tools.
• Support alignment across project tracking systems.
• Coordinate PMO communications.
• Manage routine PMO tasks.
• Identify gaps in project inputs to PMO leadership.

Skills

Written and verbal communication skills

Organizational and task management skills

Proficiency in Microsoft Excel

Attention to detail

Ability to manage competing priorities

Education

Bachelor’s degree in business, economics, finance, operations

Tools

Microsoft Word

Microsoft PowerPoint

Job description

Position Overview

StepStone is seeking a detail-oriented and proactive analyst to support the execution of core workflows within the DATS Technology Program Management Office (PMO). This role plays a key part in ensuring that work moves efficiently from intake through discovery, Statement of Work (SOW) development, and handoff for project execution. This role focuses on coordination, documentation, and follow‑through across structured processes and stakeholder interactions. This role operates within a developing PMO environment and will support evolving processes and systems as the team continues to scale.

Essential Job Functions

• Support the execution of PMO workflows across intake, discovery, and SOW development to ensure work progresses efficiently and consistently
• Prepare discovery materials, including agendas, pre‑reads, and supporting documentation, to enable effective stakeholder discussions
• Capture notes, action items, dependencies, and key decisions from discovery meetings, ensuring outputs are clearly documented and actionable
• Draft Statements of Work (SOWs) using standardized templates, incorporating stakeholder input and aligning on scope, timelines, and responsibilities
• Coordinate SOW review and approval processes, tracking outstanding signoffs and following up with stakeholders to ensure timely completion
• Maintain and update project information in workflow tools (e.g., Jira), ensuring required fields, metrics, and documentation are accurate and complete
• Support alignment across project tracking systems, reporting outputs, and documentation to ensure consistency and visibility
• Coordinate recurring PMO communications, including newsletters and DATS Portal updates, ensuring content is collected, formatted, and delivered on schedule
• Manage routine follow‑ups, reminders, and outreach to ensure timely completion of PMO tasks and workflows
• Identify gaps or missing information in project inputs and elevate to PMO leadership for clarification and resolution

Education and/or Work Experience Requirements

• Bachelor’s degree required, preferably in business, economics, finance, operations, or a related field
• 1–3 years of experience in project coordination, operations, consulting, or a similar role (preferred)
• Exposure to meeting‑based or stakeholder‑facing environments
• Familiarity with financial services, private markets, or a professional services environment is a plus

Required Knowledge, Skills, and Abilities

• Strong written and verbal communication skills, with the ability to clearly capture and convey information in meetings and documentation
• Ability to listen actively, ask clarifying questions, and synthesize inputs from multiple stakeholders
• Strong organizational and task management skills, with the ability to track deliverables, dependencies, and follow‑ups across multiple workstreams
• High attention to detail, particularly when working with structured templates, documentation, and project data
• Ability to manage competing priorities and maintain progress in a fast‑paced, deadline‑driven environment
• Comfort participating in professional discussions and group settings, with willingness to engage and build confidence over time
• Ability to follow defined processes while identifying gaps or inconsistencies and escalating as needed
• Proficiency in Microsoft Excel, Word, and PowerPoint for tracking, documentation, and presentation of structured information
• Demonstrated accountability and follow‑through on assigned tasks
• Ability to learn new tools, systems, and processes and apply them consistently in an evolving environment

Other Attributes

• Demonstrates a growth‑oriented mindset and openness to feedback
• Comfortable working in a developing and evolving team structure
• Shows initiative in identifying issues, asking questions, and seeking clarity
• Maintains a detail‑oriented and process‑driven approach to work
• Collaborative and responsive when working across teams and stakeholders

Salary Range

$70,000 – $75,000

The salary range is an estimate of pay for this position. Actual pay may vary depending on job‑related factors that can include location, education, skill, and experience. The salary range does not include any benefits or other forms of possible compensation that may be available to employees.

Equal Opportunity Employer

At StepStone, we believe that our people are our most important asset and crucial to our success. We are an Equal Opportunity Employer that strives to create an environment that empowers our employees and allows them to be heard, regardless of title or tenure. Our organizational community features multiple Employment Resource Groups as well as mentorship programs to enhance the employee experience for all.

As an Equal Opportunity Employer, StepStone does not discriminate on the basis of race, creed, color, religion, sex, national origin, citizenship status, age, disability, marital status, sexual orientation, gender identity, gender expression, genetic information or any other characteristic protected by law.

Candidates must be at least 18 years old to apply.