Project Analyst

Gravity IT Resources; United States; On-site; USD 65,000 - 90,000; Full time

Job summary

Gravity IT Resources is seeking a detail-oriented Project Analyst to support a growing portfolio operations team within a large enterprise environment.

This hands-on role focuses on portfolio-level reporting, project tracking, financial data, and process improvement. You will build Excel trackers, dashboards, and SOPs, collaborating with project managers to meet reporting deadlines.

Qualifications

• 3+ years in a Project Analyst/PMO/Portfolio Analyst role.
• Strong Excel skills with pivot tables and VLOOKUP.
• Experience with trackers, dashboards, and large data sets.
• Excellent written and verbal communication; proactive and detail-oriented.

Responsibilities

• Support portfolio-level reporting across multiple large project portfolios.
• Assist with project tracking, governance, financial reporting, resource reporting, and executive updates.
• Build, maintain, and improve Excel-based trackers, reports, dashboards, and project data files.
• Analyze project, financial, resource, and status data to identify gaps, trends, risks, and reporting needs.
• Support process improvement initiatives across project teams and portfolios.
• Help standardize tools, templates, trackers, and reporting processes.
• Create, update, and document SOPs and process documentation.
• Work with project managers and program teams to collect missing data and meet deadlines.
• Support ad hoc reporting, documentation, SharePoint, Power BI, or process projects as needed.
• Present findings or updates to stakeholders when required.
• Work through changing priorities and help build structure within a growing team.

Skills

Attention to detail

Analytical mindset

Communication skills

Prioritization

Adaptability

Tools

Excel

Power BI

SharePoint

Power Query

Project trackers/dashboards

Job description

Project Analyst

We are seeking a detail-oriented and highly adaptable Project Analyst to support a growing portfolio operations team within a large enterprise environment. This team supports major capital and construction-related programs across multiple portfolios and is responsible for helping project teams stay organized, aligned, and equipped with accurate reporting, financial visibility, governance, and process support.

This is a great opportunity for someone who enjoys working with data, improving processes, building structure, and supporting project teams in a fast-paced environment. The team is still evolving, so the right person must be comfortable with ambiguity, shifting priorities, and wearing multiple hats.

This is not a traditional Project Manager role. It is a hands‑on analyst role supporting portfolio-level reporting, project tracking, financial data, process improvement, tools, documentation, and stakeholder follow‑up.

Responsibilities

• Support portfolio-level reporting across multiple large project portfolios.
• Assist with project tracking, governance, financial reporting, resource reporting, and executive-level updates.
• Build, maintain, and improve Excel-based trackers, reports, dashboards, and project data files.
• Analyze project, financial, resource, and status data to identify gaps, trends, risks, and reporting needs.
• Support process improvement initiatives across project teams and portfolios.
• Help standardize tools, templates, trackers, and reporting processes.
• Create, update, and document standard operating procedures and process documentation.
• Work with project managers and program teams to collect missing data, validate information, and meet reporting deadlines.
• Support ad hoc reporting, documentation, SharePoint, Power BI, or process-related projects as needed.
• Present findings or updates to stakeholders when required.
• Work through changing priorities and help build structure within a growing team.

Required Qualifications

• 3+ years of experience in a Project Analyst, PMO Analyst, Portfolio Analyst, Business Analyst, Project Coordinator, or similar project support role.
• Strong Excel skills, including pivot tables, pivot charts, VLOOKUPs, formulas, data cleanup, and reporting.
• Experience working with project trackers, dashboards, reporting tools, or large data sets.
• Strong analytical mindset with excellent attention to detail.
• Ability to support project managers, program managers, or portfolio leaders with reporting and follow‑up.
• Strong written and verbal communication skills.
• Comfortable working directly with stakeholders to request updates, clarify information, and drive accountability.
• Ability to adapt quickly and shift priorities in a fast-paced environment.
• Strong critical thinking skills and the ability to identify gaps or suggest process improvements.
• Stable work history and polished professional presentation.

Preferred Qualifications

• Power BI experience.
• Power Query experience.
• SharePoint experience.
• Experience building reports, dashboards, or trackers from scratch.
• Experience supporting financial tracking, budget reporting, or resource reporting.
• Experience in a PMO, construction, capital projects, enterprise project delivery, operations, or portfolio management environment.
• Experience documenting SOPs or improving internal processes.
• Exposure to automation or workflow improvement tools.

Equal Employment Opportunity Statement
Gravity IT Resources is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other legally protected characteristic. All employment decisions are based on qualifications, merit, and business needs.