AmeriCorps Operations Coordinator

Phase2 Technology; Austin (TX); On-site; USD 68,000 - 76,000; Full time

Job summary

Charles A Dana Center at UT Austin is seeking an AmeriCorps Operations Coordinator to manage day-to-day administrative, logistical, and compliance operations for Literacy First and Numeracy First programs. This role ensures the programs run smoothly from member onboarding through service completion and coordinates grant reporting to the OneStar Foundation.

The ideal candidate is highly organized, detail-oriented, and passionate about national service and community impact, with willingness to

Qualifications

• Bachelor's degree in a related field.
• 5 years of experience in program coordination or nonprofit administration.
• Strong organizational skills with attention to detail and ability to manage multiple deadlines.
• Excellent written and verbal communication skills.
• Strong interpersonal and customer-service orientation.
• Proficiency in Microsoft Office; comfort learning new databases and systems.
• Ability to maintain confidentiality with sensitive personnel and program data.

Responsibilities

• Coordinate all aspects of Volunteer experiences, overseeing onboarding and service year engagement.
• Coordinate AmeriCorps member records, file audits, and monitoring site visits; ensure annual grant training.
• Manage AmeriCorps grant compliance for enrollment, exits, and program management.
• Maintain and update the AmeriCorps Compliance Manual and train staff.
• Attend OneStar monthly meetings; liaise with Dana Center leadership.
• Collaborate with Literacy First and Numeracy First teams to coordinate grant activities.
• Attend local, state, and national AmeriCorps conferences.

Skills

Organization

Communication

Interpersonal skills

Microsoft Office

Confidentiality

Problem-solving

Data systems

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Job Posting Title:

AmeriCorps Operations Coordinator

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Hiring Department:

Charles A Dana Center

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Oct 19, 2026

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Position Duration:

Expected to Continue

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Location:

PICKLE RESEARCH CAMPUS

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General Notes

• Primarily office-based with occasional travel to host sites or events within Central Texas and surrounding areas

• Some evening/weekend work may be required for events or trainings

• Travel may be required

Purpose

The AmeriCorps Operations Coordinator is responsible for the day-to-day administrative, logistical, and compliance operations of the Dana Center's AmeriCorps programs (both Literacy First and Numeracy First). This role ensures the programs run smoothly from member onboarding through service completion, manages grant compliance and reporting to the OneStar Foundation, and coordinates the AmeriCorps grants continuation and recompete process. The ideal candidate is highly organized, detail-oriented, and passionate about national service and community impact.

Responsibilities

Member Experience & Development

• Coordinate all aspects of Volunteer experiences, overseeing implementation of member and supervisor onboarding and service year engagement

Records, Retention & Site Monitoring

• Coordinate AmeriCorps member records and retention, file audits, and monitoring site visits

• Ensure AmeriCorps members are trained annually on grant requirements

• Oversee professional development opportunities and service events for AmeriCorps members throughout their term of service

Grant Compliance

• Manage AmeriCorps grant compliance regarding member enrollment, exits, and ongoing program management during the service year

• Maintain and update the AmeriCorps Compliance Manual, and train AmeriCorps staff on relevant components annually

• Attend OneStar monthly meetings

Funder & External Relations

• Manage the relationship between Dana Center and OneStar Foundation, which oversees AmeriCorps in Texas

• Manage all information regarding program implementation

• Coordinate the AmeriCorps grant continuation and recompete process, with input from Dana Center Leadership and relevant staff

• Attend local, state, and national/regional AmeriCorps conferences

Internal Collaboration

• Collaborate closely with the Literacy First and Numeracy First project teams, Project Management Team, Recruitment and Outreach Coordinator, and Human Resources Coordinator to coordinate grant activities

• Work effectively across teams to monitor the operational plan and progress toward strategic plan goals

• Participate in processes and activities designed to establish an organizational culture that supports learning, collaboration, and collective responsibility to enhance professional relationships, job satisfaction, and organizational efficiency and effectiveness

• Attending biweekly team meetings and monthly departmental meetings.

Reporting

• Prepare monthly Program Enrollment Reports (PERs) along with the Simple Fixed Calculator spreadsheet for reporting to OneStar Foundation, using member timesheets

• Work with Assistant Director, Finance monthly for reporting in OneStar Foundation online platform

Required Qualifications

• Bachelor's degree education, business, social work, public administration or related field

• 5 years of experience in program coordination, nonprofit administration, or a related field

• Strong organizational skills with high attention to detail and ability to manage multiple deadlines

• Excellent written and verbal communication skills

• Strong interpersonal skills and customer-service orientation

• Problem-solving and adaptability in a fast-paced, mission-driven environment

• Proficiency in Microsoft Office; comfort learning new databases and systems

• Ability to maintain confidentiality with sensitive personnel and program data

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Prior AmeriCorps, Peace Corps, or other national service experience (as a member, alumnus, or staff)

• Familiarity with AmeriCorps systems such as eGrants

• Experience with grant compliance or federal program reporting

• Salesforce experience

• Passion for national service, community impact, and civic engagement

• Bilingual (Spanish, English) skills relevant to the community served

Salary Range

• $68,000 - $75,672

Working Conditions

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

• Some evening/weekend work may be required for events or trainings

• Travel may be required

Required Materials