AmeriCorps Operations Coordinator

University of Texas; United States; On-site; USD 68,000 - 76,000; Full time

Job summary

University of Texas at Austin is seeking an AmeriCorps Operations Coordinator to oversee day-to-day administrative, logistical, and compliance operations for the Dana Center's AmeriCorps programs. You will manage onboarding, reporting to OneStar Foundation, and grant continuation with Dana Center leadership support.

The role requires strong organization, attention to detail, and passion for national service, with travel and some evening/weekend work as needed.

Qualifications

• Bachelor's degree in a related field is required.
• 5 years of experience in program coordination, nonprofit administration, or related field.

Responsibilities

• Coordinate member experiences, onboarding, and service-year engagement.
• Manage AmeriCorps grant compliance, enrollment, exits, and program management.
• Maintain and update compliance manuals; train staff yearly.
• Prepare monthly enrollment reports and assist finance reporting.

Skills

Organizational skills

Communication skills

Interpersonal skills

Problem-solving

Microsoft Office

Education

Bachelor's degree (education, business, social work, public administration or related field)

Tools

Microsoft Office

eGrants

Salesforce

Job description

AmeriCorps Operations Coordinator

Hiring Department: Charles A Dana Center

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: Exempt from FLSA

Earliest Start Date: Oct 19, 2026

Position Duration: Expected to Continue

Location: PICKLE RESEARCH CAMPUS

Job Details

General Notes Primarily office-based with occasional travel to host sites or events within Central Texas and surrounding areas Some evening/weekend work may be required for events or trainings Travel may be required

Purpose

The AmeriCorps Operations Coordinator is responsible for the day-to-day administrative, logistical, and compliance operations of the Dana Center's AmeriCorps programs (both Literacy First and Numeracy First). This role ensures the programs run smoothly from member onboarding through service completion, manages grant compliance and reporting to the OneStar Foundation, and coordinates the AmeriCorps grants continuation and recompete process. The ideal candidate is highly organized, detail-oriented, and passionate about national service and community impact.

Responsibilities

• Member Experience & Development
• Coordinate all aspects of Volunteer experiences, overseeing implementation of member and supervisor onboarding and service year engagement
• Records, Retention & Site Monitoring
• Coordinate AmeriCorps member records and retention, file audits, and monitoring site visits
• Ensure AmeriCorps members are trained annually on grant requirements
• Oversee professional development opportunities and service events for AmeriCorps members throughout their term of service
• Grant Compliance
• Manage AmeriCorps grant compliance regarding member enrollment, exits, and ongoing program management during the service year
• Maintain and update the AmeriCorps Compliance Manual, and train AmeriCorps staff on relevant components annually
• Attend OneStar monthly meetings
• Funder & External Relations
• Manage the relationship between Dana Center and OneStar Foundation, which oversees AmeriCorps in Texas
• Manage all information regarding program implementation
• Coordinate the AmeriCorps grant continuation and recompete process, with input from Dana Center Leadership and relevant staff
• Attend local, state, and national/regional AmeriCorps conferences
• Internal Collaboration
• Collaborate closely with the Literacy First and Numeracy First project teams, Project Management Team, Recruitment and Outreach Coordinator, and Human Resources Coordinator to coordinate grant activities
• Work effectively across teams to monitor the operational plan and progress toward strategic plan goals
• Participate in processes and activities designed to establish an organizational culture that supports learning, collaboration, and collective responsibility to enhance professional relationships, job satisfaction, and organizational efficiency and effectiveness
• Attending biweekly team meetings and monthly departmental meetings
• Reporting
• Prepare monthly Program Enrollment Reports (PERs) along with the Simple Fixed Calculator spreadsheet for reporting to OneStar Foundation, using member timesheets
• Work with Assistant Director, Finance monthly for reporting in OneStar Foundation online platform

Required Qualifications

• Bachelor's degree education, business, social work, public administration or related field
• 5 years of experience in program coordination, nonprofit administration, or a related field
• Strong organizational skills with high attention to detail and ability to manage multiple deadlines
• Excellent written and verbal communication skills
• Strong interpersonal skills and customer-service orientation
• Problem‑solving and adaptability in a fast‑paced, mission‑driven environment
• Proficiency in Microsoft Office; comfort learning new databases and systems
• Ability to maintain confidentiality with sensitive personnel and program data
• Relevant education and experience may be substituted as appropriate

Preferred Qualifications

• Prior AmeriCorps, Peace Corps, or other national service experience (as a member, alumnus, or staff)
• Familiarity with AmeriCorps systems such as eGrants
• Experience with grant compliance or federal program reporting
• Salesforce experience
• Passion for national service, community impact, and civic engagement
• Bilingual (Spanish, English) skills relevant to the community served

Salary Range

$68,000 - $75,672

Working Conditions

May work around standard office conditions

Repetitive use of a keyboard at a workstation

Use of manual dexterity

Some evening/weekend work may be required for events or trainings

Travel may be required

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

About the University

Start Here, Change the World At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work. Named by Forbes as one of America's Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture. Whether you're at the forefront of the student experience, conducting world-changing research or supporting the engine that drives Texas’ flagship university, working at UT means making a lasting impact on our city, our state and our world. Our more than 20,000 faculty and staff empower 55,000+ students to challenge ideas, pursue passions and shape their futures. Joining UT, you’ll become part of a community dedicated to making a meaningful impact on campus and throughout the world.

Comments and Inquiries

Email comments to [e-mail].

For questions or concerns regarding equal opportunity only, contact Equal Opportunity Services.

Additional information for applicants can be found on the Human Resources web page: Applying for Employment.

For more job information, call the Human Resource Service Center at [phone], or toll-free at [phone].

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