Ambulatory Office Supervisor

WVU Medicine; Atlasburg (PA); On-site; USD 65,000 - 90,000; Full time

Job summary

WVU Medicine in Atlasburg, PA seeks an ambulatory office supervisor to oversee patient care activities within the WMCP WMC Physician Practices. This role ensures smooth daily operations and high-quality service in a clinical setting.

You will supervise staff, coach performance, monitor adherence to policies, coordinate with departments, and report on metrics and budgets. Strong leadership and communication skills are essential, with a commitment to patient satisfaction and teamwork.

Qualifications

• Minimum high school diploma or equivalent.
• BLS certification within 30 days of hire date.
• Three (3) years of health care experience.
• Two (2) years in a healthcare management/supervisory position preferred.

Responsibilities

• Supervises and coordinates activities related to patient care activities within the ambulatory office.
• Provides daily supervision to staff to ensure prompt and courteous service to patients, visitors, physicians and co-workers.
• Monitors daily operations to help ensure adherence to documented administrative and departmental policies and procedures.
• Provides coaching and counseling to staff based upon performance management principles.
• Gathers statistics, completes reports and performs other duties as scheduled or requested.

Skills

Leadership

Communication

Staff supervision

Education

High School Diploma

Basic Life Support (BLS) Certification

Job description

Welcome! We’re excited you’re considering an opportunity with us! Below, you’ll find other important information about this position.
Supervises and coordinates activities and employees of applicable ambulatory office.

MINIMUM QUALIFICATIONS

• High school diploma or equivalent.
• Obtain certification in Basic Life Support within 30 days of hire date.

EXPERIENCE

• Three (3) years of health care experience.

PREFERRED QUALIFICATIONS

• Two (2) years in a healthcare management/supervisory position.

CORE DUTIES AND RESPONSIBILITIES

The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

• Supervises and coordinates activities related to patient care activities within the ambulatory office.
• Provides daily supervision to staff to ensure prompt and courteous service to patients, visitors, physicians and co-workers.
• Monitors daily operations to help ensure adherence to documented administrative and departmental policies and procedures.
• Provides coaching and counseling to staff based upon performance management principals.
• Identifies on-going continuing education needs of employees.
• Keeps staff informed of processes, policies and other changes thorough continuous communication.
• Gathers statistics, completes reports and performs other duties as scheduled or requested.
• Communicates status of daily operations to Manager or Director as well as communicate problems hindering workflow to Manager or Director in a timely manner.
• Handles patient/family or staff complaints, investigates complaint and makes recommendations on appropriate resolution.
• Efficiently and assertively coordinates resolution of problems with other departments as monitored by Manager or Director.
• Organizes and executes daily tasks in appropriate priority to achieve optimal productivity, accountability and efficiency.
• Maintains functional knowledge of operational areas and is able to step into staffing as needed.
• Ensures that patient satisfaction is being met and reported to Manager or Director any issues.
• Assists with annual budget process.
• Selects, hires, manages and evaluates the effectiveness of employees on a continuous basis.

PHYSICAL REQUIREMENTS

• Ability to assist patients and move equipment and supplies.
• Lifting up to 60 pounds, pushing carts, positioning patients, less than 50% of work time.
• May require bending and stretching movements.

WORKING ENVIRONMENT

• Clinical environment.
• Regular and constant exposure to communicable disease and bloodborne pathogens.

SKILLS AND ABILITIES

• Demonstrated ability to effectively communicate verbally and in writing.
• Must possess strong leadership and interpersonal skills.

Scheduled Weekly Hours

40

Shift

United States of America (Exempt)

Company

WMCP WMC Physician Practices

Cost Center

7148 WMCP Internal Medicine State Road WMCP

Address

1595 Smith Township State Road
Atlasburg
Pennsylvania

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.